Administrative Assistant

Confidential; Kuwait City; On-site; KWD 3,000 - 15,000; Full time

Job summary

A leading family office in Kuwait City is seeking an Executive Assistant to provide comprehensive administrative support to family members and office executives. This role entails managing calendars, handling correspondence, and facilitating personal errands while maintaining utmost discretion. The ideal candidate should have proven experience in similar roles, exceptional organizational abilities, and strong communication skills, along with a valid Kuwaiti driving license.

Qualifications

• Proven experience in administrative or executive assistant roles.
• Strong written and verbal communication skills in English and spoken Arabic.
• Flexibility to work outside traditional hours when required.

Responsibilities

• Manage calendars, appointments, and travel arrangements.
• Assist with bill payments, expense tracking, and reconciliations.
• Coordinate meetings, family events, or private travel logistics.

Skills

Organizational Skills

Attention to Detail

Integrity

Communication Skills

Multitasking

Tools

Microsoft Office Suite

Accounting Software

Job description

Key Responsibilities:

• Administrative Support:
• Manage calendars, appointments, and travel arrangements for family members and office executives.
• Handle incoming correspondence, calls, and emails with discretion and professionalism.
• Prepare and edit reports, memos, invoices, and other documents.
• Maintain organized filing systems (digital and physical).
• Financial & Record Management:
• Assist with bill payments, expense tracking, and reconciliations.
• Coordinate with accountants, lawyers, and other advisors on documentation and reporting needs.
• Support preparation of financial summaries or investment reports.
• Office Operations:
• Order and manage office supplies and vendor relationships.
• Coordinate meetings, family events, or private travel logistics.
• Assist with onboarding and coordination of household staff or contractors.
• Personal Assistance:
• Help manage personal errands, gift purchases, or special requests from family members.
• Maintain discretion in handling sensitive or private family matters.

Skills

Proven experience in administrative or executive assistant roles (family office, private client, or financial firm experience preferred).

Excellent organizational skills and attention to detail.

High level of integrity, professionalism, and discretion.

Strong written and verbal communication skills (English - must; Arabic - spoken).

Proficiency in Microsoft Office Suite (Word, Excel, Outlook); familiarity with accounting software is a plus.

Ability to multitask and manage competing priorities in a fast-paced environment.

Familiarity with basic accounting.

Flexibility to work outside traditional hours when required.

Must have Kuwait Driving License and Car.