Administrative Assistant

HealthCare Dynamics Gen. Trading Company W.L.L; Jahra; On-site; KWD 3,000 - 15,000; Full time

Job summary

An established industry player seeks a proactive Administrative Assistant to support senior leadership at a prestigious university. This role demands a self-starter with excellent organizational and multitasking skills, who can handle sensitive information with confidentiality. The ideal candidate will manage calendars, coordinate communications, and prepare reports while actively participating in events and committees. This dynamic position offers the opportunity to work in a fast-paced environment, engaging with various stakeholders and contributing to the smooth operation of the executive team. If you thrive in a collaborative atmosphere and are ready to make a significant impact, this role is for you.

Qualifications

• Bachelor's degree or equivalent experience required; MBA preferred.
• Advanced computer skills including Microsoft Office are essential.

Responsibilities

• Manage calendars, schedule appointments, and coordinate communications.
• Prepare reports and assist with various projects and events.

Skills

Organizational Skills

Multitasking

Initiative

Communication Skills

Confidentiality

Creative Problem Solving

Education

Bachelor's Degree

MBA

Tools

Microsoft Office

Excel

Word

Outlook

PowerPoint

Job description

Administrative Assistant

American International University - Kuwait City

Must be available for an immediate start.

The Administrative Assistant will support a Senior Leadership role at the University and be responsible for a broad range of generalist administrative and coordinator duties. This position will require initiative, judgment, and independent decision-making skills. This person will be a proactive member of the executive leadership team by volunteering and participating in events and committees while serving as the main point of contact with the office of this senior leader.

Responsibilities include but are not limited to:

• Calendar Management, scheduling of appointments, interviews, etc.
• Assists in responses to internal/external stakeholders including letters, phone calls, and coordination of in-person or Zoom call appointments
• Must have the ability to incorporate creative approaches to various projects by taking initiative and working independently
• Prepare reports and/or special projects, which may include data collection, coordination, final copy preparation, distribution, etc.
• Become familiar with all department functions within the university in order to communicate them effectively and accurately
• Develop messages and effectively use vehicles to ensure a consistent, integrated, and comprehensive system of communications

Qualifications

• A bachelor's degree or equivalent combination of education and/or experience required (MBA preferred)
• Advanced computer skills including Microsoft Office – Word, Excel, and Outlook required, PowerPoint
• Must be a self-starter and be able to fulfill job duties with little supervision
• Ability to work flexible schedules including nights, weekends, and holidays
• Ability to maintain a flexible working attitude, while performing job duties in stressful situations or handling complex communication
• Adhere to regulatory, departmental, and company policies in an ethical manner
• Must be able to professionally handle sensitive information and maintain complete confidentiality
• Excellent organizational and multitasking skills
• Excellent understanding of English, both written and verbal required
• Must be a creative, high-energy, hands-on professional who can successfully multitask in a fast-paced environment

Experience:

• Executive assistant: 3 years (preferred)
• Administrative or Equivalent: 2 years (Required)