Admin Officer

Primeone Group; Kuwait; On-site; KWD 3,000 - 15,000; Full time

Job summary

A leading company in Kuwait is seeking an Admin Officer responsible for managing employee files, payroll preparation, and administrative support tasks. The ideal candidate will possess strong organizational skills and excellent communication abilities in Arabic and English. A bachelor's degree and 2-4 years of relevant experience are preferred. Only Arabic nationals will be considered for this role.

Qualifications

• Minimum 2-4 years of experience in an administrative or HR support role.
• Strong knowledge of Kuwait labor laws and payroll practices.
• Proven ability to translate documents accurately between Arabic and English.

Responsibilities

• Prepare and maintain employee files and records.
• Oversee attendance management and payroll preparation.
• Handle sensitive and confidential information with discretion.
• Support day-to-day administrative activities of the office.

Skills

Organizational skills

Attention to detail

Communication in Arabic and English

Confidential information handling

Translation ability

Education

Bachelor’s degree in Business Administration or Human Resources

Tools

Microsoft Excel

Microsoft Word

Microsoft PowerPoint

Job description

About the Role

We are looking for a dedicated Admin Officer to join our team in Kuwait. The ideal candidate will have experience in handling a wide range of administrative and HR support tasks, including managing employee files, attendance, payroll preparation, and working with ministry portals. The role requires excellent organizational skills, attention to detail, strong communication abilities in both Arabic and English, and the ability to handle confidential information with discretion. Only Arabic nationals will be considered for this position.

Key Responsibilities

• Prepare, maintain, and update employee files and records by company policies and labor regulations.
• Oversee attendance management, including leave records, absences, and related documentation.
• Prepare salary calculations and payroll, ensuring accuracy and compliance with payroll policies.
• Calculate and manage indemnity and end-of-service benefits as per Kuwait labor law.
• Draft, prepare, and issue memos, circulars, and notices as required by management.
• Provide translation support between Arabic and English for documents, letters, and official correspondence.
• Support day-to-day administrative activities, including office coordination, supplies management, and facility upkeep.
• Handle sensitive and confidential information with the highest level of discretion and professionalism.
• Assist the HR & Admin team with general office and administrative tasks as needed.
• Prior experience in working with various Ministry portals (e.g., Ministry of Labor, Immigration) for visa processing, work permits, renewals, and other official procedures would be an added advantage.

Requirements

• Bachelor’s degree in Business Administration, Human Resources, or related field preferred.
• Minimum 2-4 years of experience in an administrative or HR support role, preferably in Kuwait.
• Strong knowledge of Kuwait labor laws, payroll practices, and ministry processes.
• Excellent communication skills in both Arabic and English (written and spoken).
• Proven ability to translate documents accurately from Arabic to English and vice versa.
• Strong organizational skills, attention to detail, and ability to handle confidential information securely.
• Excellent proficiency in Microsoft Excel, Word, and PowerPoint.
• Only Arabic nationals will be considered for this role.