ADMIN & ACCOUNT ASSISTANT REQUIRED FOR A LEADING RENTAL EQUIPMENT CO. IN KUWAIT

KUWAIT JOBS HERE; Fahaheel; On-site; KWD 3,000 - 15,000; Full time

Job summary

A reputable company in Kuwait is seeking a reliable Admin & Account Assistant to ensure efficient office operation. Responsibilities include handling correspondence, preparing reports, and managing office databases. Candidates must have a Bachelor’s degree, proficiency in MS Office, and valid residency Visa 18 with Local transfer. This is a full-time, permanent position located in Fahaheel, Kuwait.

Qualifications

• Proven experience as an Admin Executive or similar role.
• Candidate must have valid residency Visa 18 with Local transfer.
• High level of attention to detail and problem-solving skills.

Responsibilities

• Handle correspondence including emails, letters, and calls.
• Prepare reports and presentations, monitor and renew visas.
• Ensure smooth office operation and maintain databases.

Skills

Organizational skills

Time-management skills

MS Office proficiency

Verbal communication

Written communication

Attention to detail

Problem-solving skills

Ability to multitask

Education

Bachelor’s degree

Tools

MS Excel

MS Word

MS PowerPoint

Google Workspace

Job description

Overview

We are looking for a reliable and self-motivated Admin & Account Assistant. As an Admin & Account Assistant, you will play a crucial role in ensuring the smooth and efficient operation of our office. You will be responsible for a variety of administrative tasks that support our team and contribute to the overall success of our organization.

Key Responsibilities

• Handle incoming and outgoing correspondence, including emails, letters, and phone calls.
• Draft office correspondences as directed by manager, prepare reports, and presentations; distribute incoming/outgoing mail and route to appropriate departments.
• Monitor and renew visas, gate passes and related documents and assist in day-to-day office administration tasks.
• Prepare quotations, submit to the client, and follow up for the status of quotations.
• Prepare weekly and monthly status reports for RFQ & Purchase orders received from clients.
• Maintain Supplier & Client database in the office record system.
• Responsible for the preparation and submission of invoices to the client and follow up for payment. Prepare and submit monthly payment statements and income/cost reports for management review.
• Coordinate with Fleet department for the arrangement and delivery of equipment to the client.
• Prepare and submit all required documents to obtain and follow up with client for equipment and operator gate passes to enter KNPC refinery or KOC premises.
• Maintain efficient office procedures and a system for tracking requested actions, reports, databases and processing staff leave and other requests as necessary.
• Provide administrative and clerical support and coordinate all office procedures.
• Establish, implement and maintain a filing system for reports, policies & procedures and all correspondence internally and externally.
• Maintain and update company databases and filing systems.
• Assist in the preparation of regularly scheduled reports.
• Handle confidential information with discretion and professionalism.
• Support other administrative staff and assist in various projects as needed.

Qualifications

• Proven experience as an Admin Executive, Administrative Assistant, or in a similar role in Fleet department and Rental of Equipment & Contracting Co.
• Proficiency in MS Office (MS Excel, MS Word, and MS PowerPoint) and Google Workspace.
• Excellent organizational and time-management skills.
• Strong written and verbal communication skills.
• Ability to multitask and prioritize tasks effectively.
• High level of attention to detail and problem-solving skills.
• Ability to work independently as well as part of a team.
• Bachelor’s degree.
• Candidate should be inside Kuwait and must have valid residency Visa 18 with Local transfer.

Job Types: Full-time, Permanent

Location: Fahaheel, Kuwait

Company: Kuwait Jobs

Contact Info: Mobile: [phone]; Email: [e-mail]