Win Administrator

Mott MacDonald; Mumbai; On-site; INR 800,000 - 1,200,000; Full time

Benefits offered by this job

Critical illness & compassionate leave

Paternity leave

Group term life insurance

Group medical insurance coverage

Career mobility options

Global employment opportunities

Global collaboration and knowledge分享

Job summary

Mott MacDonald is seeking a WIN administrator within the Global Delivery Services Centre (GDSC) to support bid and proposal activities. The role involves handling portal communications, coordinating inputs, and ensuring timely submission of bid materials.

The ideal candidate has 3–5 years of bid/proposal administration experience and a Graduate degree. Excellent English and strong organisational skills are essential.

Qualifications

• Fluent written and spoken English required.
• Excellent organizational and multi-tasking abilities.
• Experience in bid/proposal administration preferred.
• Able to follow company style guides and templates.

Responsibilities

• Review and distribute messages via team inbox and manage information flow.
• Scan for new opportunities and distribute to the distribution list.
• Register expressions of interest and manage bid documentation and questionnaires.
• Maintain and update TPN bid register and portal lists.
• Coordinate inputs from nominated parties and format proposals per style guide.
• Support preparation and production of bids, including CVs and case studies.
• Participate in team meetings to improve bid processes and knowledge sharing.
• Assist with ad hoc administrative requests.

Skills

Fluent English (written & spoken)

Attention to detail

Multitasking

Communication skills

Proactive / self-directed

General administrative skills

AI tool awareness

Education

Graduate in any discipline

Tools

Connect Clients CRM

MS 365

Job description

Country

India

Contract type

Permanent

Work pattern

Full Time

Market

Job ref

16030

Poorani Thiruvenkadam, Senior Talent Acquisition Resourcer

Mott MacDonald is a global engineering, management, and development consultancy committed to delivering impactful work that shapes the future.

We are a team of over 20,000 experts working across the world in more than 50 countries. We are proud to be part of an ever-changing global industry, delivering transformative work that’s defining our future. It’s our people who power that performance. As an employee-owned business, we invest in creating a space for everyone to feel safe and valued and empowered with the right tools and support.

Whether you want to pursue excellence in your specialism or broaden your experience with flexible roles across our business, you’ll be connected to a community of global experts championing you to be your best. Join us and shape your story with Mott MacDonald, where everyone has the opportunity to be brilliant .

About the Business Unit

Global Delivery Services Centre (GDSC) is a high-impact business unit within Mott MacDonald, dedicated to enhancing project delivery across our global operations.

As part of GDSC, you’ll join a team that champions excellence in both technical and digital disciplines, supporting projects at every stage of the lifecycle—from concept to completion. We work to international design standards and regulations, ensuring our contributions meet the highest benchmarks of quality and innovation.

At GDSC, you’ll be empowered to collaborate across borders, grow your expertise, and make a meaningful impact on infrastructure and development projects that shape communities worldwide.

The transportation (TPN) unit is currently seeking a WIN administrator to join our transport team in EUNA. This is an opportunity to be involved in large opportunities that have huge positive impacts on the way the world transports people and goods for the future. The bid teams are involved from the concept stage of many of these projects and are part of the team that delivers them all over the world.

Job Responsibilities

• Review and distribute messages through our team inbox including portal notifications, and manage the exchange of information
• Knowledge of UK geographical area
• Scan for new opportunities and distribute to a designated distribution list
• Register expressions of interest for new opportunities, exchange documentation, export online questionnaires, messages/clarifications, and check deliverables
• Upkeep of our bid TPN bid register with all new tenders we’ve registered an interest in
• Submit technical questions from the bid team via client portals in a timely manner
• Follow up the status of bids (those not been confirmed) and update our bid register accordingly
• Drive submission delivery by managing and promoting upcoming bid deadlines on our TPN bid register, ensuring all leads are informed of portal requirements
• Submitting bids through portals
• Upkeep of TPN portal list, framework and distribution list, and guidelines
• Update our EUNA portal registration and framework list
• Follow up on any outstanding client questions after submission deadlines to ensure client queries are resolved by their deadline
• Comply with company systems, practices, guidelines and develop a comprehensive understanding of the formal bidding process with Mott MacDonald
• Have a knowledge of our CRM system Connect Clients
• Support the preparation and production of bids, including:
  • Preparing and formatting our proposal templates according to our Mott MacDonald Style Guide
  • Modifying and formatting CVs and case studies
  • Respond to Expressions of Interest and Pre-qualification Questionnaires using standard company information
  • Coordinating inputs from the nominated parties
  • Maintenance and updating of knowledge repositories and databases. Applying appropriate metadata , tags, and categories to information. Performing quality assurance and validation
  • Identifying and addressing knowledge gaps
  • Actively participate in and contribute to TPN WIN team meetings to support continuous improvement in our processes
  • Support with general ad hoc administrative requests.

Candidate requirements

• Interested in the variety that working in a large consultancy provides
• Conscientious with good attention to detail
• Ability to manage multiple tasks concurrently while prioritising bid deadlines
• Ability to handle large volumes of information and communications
• Ability to work under pressure and be flexible
• Self-directed, take initiative and ownership
• Fluent written and spoken English
• Good communication skills with all levels of colleagues
• Ability to use computer-based technology and internal software
• Practical understanding of MS 365 suite of products
• Basic knowledge of AI tools ( e.g. Copilot)

• 3 - 5 Years in Experience in BID Work, supporting pursuit/bid activities, Bid/Proposal Administration
• Graduate in any discipline

Preferred

• Strong administrative skills managing large volumes of emails
• Practical experience of working on proposals, preferably with global technical consultants will be an advantage
• Knowledge of UK public sector procurement and portal management experience
• Membership with the Association of Proposal Management Professionals (APMP)

Flexible working

At Mott MacDonald, we support our staff to create work-life balance which works for them and welcome candidates looking for career flexibility. We are open to discussing flexible working at interview stage.

Our benefits package is designed to enhance your experience

• Critical illness and compassionate leave
• Paternity Leave
• Group term life insurance, and Group medical insurance coverage
• Career mobility options
• Short and Long-term global employment opportunities
• Global collaboration and knowledge sharing

Employment Compliance Requirement

As part of our global compliance requirements, all candidates must hold a valid Right to Work (RTW) document in India, which will be verified during the recruitment process.

Acceptable documents include a Passport, Voter ID, or Birth Certificate.

By applying, you confirm that you can provide valid documentation if and when required.