Warehouse Assitant

Alfa Laval; Pune District; On-site; INR 300,000 - 450,000; Full time

Job summary

Alfa Laval is seeking a Warehouse Assistant to manage inward and dispatch of materials, ensuring timely handling and optimal resource use to support the distribution center and meet customer expectations.

The role requires warehouse experience and 3–7 years of relevant activity, with proficiency in Excel and ERP systems. You will work closely with O2C, DC teams and suppliers to maintain stock accuracy and timely documentation.

Qualifications

• Warehouse exposure is mandatory.
• 3–7 years of experience in inbound & outbound activity including Documentation, coordination, logistics.
• Proficient in Excel and ERP understanding.
• Good communication both written and verbal.

Responsibilities

• Verify, prepare GRN and inbound cleared for QC/Put away.
• Update inward, put away parts status and stock records.
• Coordinate with O2C and DC teams for on-time delivery.
• Manage inbound & outbound documentation and reporting.
• Ensure accuracy of invoicing and dispatch documentation.
• Monitor stock accuracy and perform regular stock verification.

Skills

Multitasking

Communication

Education

Graduate/Diploma in Foreign Trade

Tools

ERP system

Job description

Warehouse Assistant

Join us as Warehouse Assistant to ensure inward and dispatch of material in time by optimizing resources to support DC and meet customer expectation.

About The Company

In Alfa Laval, we are every single day contributing to a more sustainable future for our planet through engineering innovation. Our global team designs and implements the refining, recycling and purifying process that allows our customers to be better themselves. You will find our work in leading applications for water purification, clean energy, food production, waste processing, pharmaceutical development and much more. The people of Alfa Laval enjoy the freedom to pursue ideas and the resources to see those ideas to become reality, in an environment that welcomes drive, courage and diversity. The result is a company where we all can be very proud of what we do. Our core competencies are in the areas of heat transfer separation, and fluid handling. We are dedicated to optimizing the performance of our customers' processes. Our world‑class technologies, our systems, equipment, and services must create solutions that help our customers stay ahead. Please feel free to peruse our website www.alfalaval.com

Key Tasks

Inward management

• Verification, prepare GRN and Inwards cleared for QC / Put away
• Update Inward, Put away parts status
• Sales Returns Information to Outbound and O2C
• Report deviations and reconfirmations.
• Ensure administration of undelivered CO’s
• Follow up on Transport Buyer and MFG Units for on time delivery.

Inventory Management

• Responsible for correctness of Stock items in DC.
• Daliy Stock verification of A, B, C class items on regular basis.
• Make inventory analysis on regular basis and take corrective actions.
• Monitor and act on SM/NM list regularly.
• Removing NM / Write off from stock & physical.

Inbound Performance Management

• Monitor Inbound permeance KPI’s like SDOT, Put away, GRR Closing time on regular basis.
• Highlight deviations through escalation process.
• Communicate performance to suppliers regularly and seek action plan on gaps.
• Follow up on performance improvements with suppliers.

Outbound Management

• Invoice creation for Local, Export & Out n Out Shipment cleared for Dispatch.
• GST, E waybill and Legel basic knowledge related to Dispatch & Transport.
• Update GMU, local Out to Out & service center parts Invoice details status
• Close coordination with O2C & DC team
• Report deviations and reconfirmations.
• Ensure administration of undelivered due to Invoice creation issue for OA CO’s GMU orders.
• Follow up on Transport, Customers and O2C for Invoice creation, data update for on time delivery.
• Export Shipment booking with respective nominated forwarders on their Portal/mail and communication.
• Export Invoice documentation related to PREE & POST shipment details log update.
• Post Export Communication to Group Company Buyer with Shipping details & invoice.
• Post shipment BOE Copies/ Proof of exports submit Bank Person with details and follow up of non-receipt documents.
• L/C shipment pre - post documentation and bank submission.
• Coordinate with WH teams, Order Handler & service Providers.
• Service Providers freight log updating
• LR update & tracking knowledge.
• Required documents Record keeping for Audit and traceability
• Zero errors in invoice creation for Local/Export/ Drop Shipment.

What you can be?

• Warehouse exposure is mandatory
• 3-7 Years of experience in handling inbound & outbound activity including Documentation, co-ordination, logistics etc. good at excel, ERP understanding and using.
• Multitasking, fast learner and good communication both written and verbal.
• Graduate/Diploma in Foreign trade will be added advantage.

Skills

• Competencies (Knowledge, Skills, Experience and Behavior’s Required for the Job)
• Any graduate, post-graduation or qualification in Foreign Trade would be an added advantage.
• Knowledge, Technical Skills, and Nature of Experience
• Behavioral/Leadership Skills

Who you are?

You’re innovative and solutions oriented. You’re driven and practical, able to execute in the most efficient way possible. You also share our curious mindset and want to know how you can be better and do better day after day. Just as important are the people, team, and communication skills essential to delivering projects in an agile way that meet quality, time, and targets. If you’re also adaptable and flexible, eager to learn even more and have a curiosity that drives innovation, this is where you’ll find a world of career-building opportunity.

Why should you apply?

• We offer you an interesting and challenging position in an open and friendly environment where we help each other to develop and create value for our customers.
• Exciting place to build a global network with different nationalities to mingle and to learn.
• Your work will have a true impact on Alfa Laval’s future success; you will be learning new things every day.
• 140 years old Swedish multinational company with stable growth and expansion
• Sustainability and contributing back to the people and planet are motives behind everything we do.

We care about diversity, inclusion and equity in our recruitment processes. We also believe behavioral traits can provide important insights into a candidate's fit to a role. To help us achieve this we apply Pymetrics assessments, and upon application you will be invited to play the assessment games.