Vendor Contract & Reconciliation Analyst II

astreya; Hyderabad; On-site; INR 800,000 - 1,200,000; Full time

Job summary

Astreya is seeking a Vendor Contract & Reconciliation Analyst to bring financial and contractual clarity to our managed portfolio. You will bridge contracts with procurement spend, maintain contract integrity, record term dates and legal entity details, and perform reconciliations to eliminate cost variances.

In this role within the Vendor Management Office, you will align contracts, POs, and invoices, drive compliance, mitigate risk, and produce audit-ready spend intelligence.

Qualifications

• 3-6+ years in contract administration, procurement operations, vendor management or financial reconciliation.
• Demonstrated reconciliation experience across two or more

Responsibilities

• Verify which contracts are active vs expired/terminated and ensure source of truth is the contract.
• Aggregate contract metadata across the portfolio and map contracts to suppliers and cost centres.
• Cross-check contracts against procurement systems to identify variances and investigate root causes.
• Produce recurring reconciliation and contract integrity reporting to schedule.

Skills

Contract administration

Financial reconciliation

Procurement operations

Vendor management

Tools

SAP

Excel

BI tools

Job description

ROLE OVERVIEW

As a Vendor Contract & Reconciliation Analyst, you will play a key role in delivering financial and contractual clarity across Astreya's managed portfolio. In this dynamic position within our Vendor Management Office, you will bridge the gap between executed contracts and actual procurement spend. You will take ownership of contract integrity-ensuring records, term dates, and legal entity details are accurately tracked-while performing financial reconciliations to eliminate cost variances and ensure complete spend visibility.

By ensuring seamless alignment between contracts, purchase orders, and invoices, you will drive compliance, mitigate financial risk, and deliver audit-ready spend intelligence. If you thrive on solving complex reconciliation challenges, creating single-source-of-truth accuracy, and empowering strategic business decisions, this role offers an exceptional opportunity to make a measurable operational impact.

KEY RESPONSIBILITIES

1. Contract Integrity & VerificationVerify which contracts in the managed portfolio are genuinely active, distinguishing live agreements from expired, superseded and terminated records.Confirm each record against the executed agreement rather than against a secondary system, so the source of truth is the contract itself.Identify records that are incomplete, duplicated or inconsistent, and drive them to correction through the governed workflow.Flag agreements approaching expiry or auto-renewal early enough for a decision to be taken.Maintain a traceable audit trail for every correction to a contract record.

2. Metadata Aggregation & Portfolio MappingAggregate contract metadata across the portfolio - expiry and renewal dates, contracting legal entities, contract identifiers, values and commercial basis.Map contracts to the suppliers, cost centres and purchasing records they relate to, so spend can be traced from agreement to transaction.Normalise supplier and entity naming so a single supplier resolves to one portfolio view rather than several.Maintain the portfolio view as agreements are signed, amended, renewed and retired.Produce the portfolio extracts the vendor management office and procurement rely on.

3. Financial ReconciliationCross-check executed contracts against the procurement systems to identify variances between contracted cost, invoiced amounts, maximum total cost and purchase order values.Investigate each variance to a root cause - amendment not reflected, order raised against the wrong value, invoicing outside the agreed basis, or a stale contract record.Escalate variances that indicate over-commitment, over-invoicing or spend approaching a contractual ceiling.Confirm and document variances that are legitimate, so the same question is not reopened next cycle.Support accrual accuracy and spend reporting with reconciled figures.

4. Reporting, Controls & ImprovementProduce recurring reconciliation and contract integrity reporting to the agreed cadence.Maintain the evidence set so reconciliation conclusions can be defended under audit.Track reconciliation exceptions to closure with owners and dates.Identify systemic causes behind recurring variances and propose process or control changes.Automate repeatable checks and extracts where the volume justifies it.

PERFORMANCE & SERVICE LEVELS

• Indicative performance targets for the role; final service levels are confirmed on engagement and measured per service line.
• Contract Record Accuracy: sustain ≥99% accuracy on active-status, expiry, entity and identifier fields across the managed portfolio.
• Reconciliation Cadence: complete the reconciliation cycle on schedule, covering the full portfolio in scope.
• Variance Resolution: every identified variance either resolved or documented with a root cause and an owner.
• Expiry Visibility: 100% of approaching expiries and auto-renewals surfaced within the agreed notice window.
• Audit Readiness: reconciliation conclusions supported by retrievable evidence.
• First Meaningful Response: provide a meaningful technical update on 90% of requests within 2 business hours.
• Ticket Quality: sustain ≥95% against the weighted quality scorecard, which is weighted toward technical accuracy, then completeness, timeliness and communication.
• Customer Satisfaction: sustain ≥95% of responses rated Excellent or Good.

TOOLS & SYSTEMS

Contract systems: the contract repository and contract lifecycle management tooling holding executed agreements and their metadata.

Procurement and ERP: the procurement platform and SAP for purchase orders, invoices and spend records.

Reconciliation and analysis: advanced spreadsheet work, plus BI and reporting platforms for portfolio and variance reporting.

Ticketing: enterprise ticketing for exception tracking and audit trail.

REQUIRED SKILLS & EXPERIENCE

• Mandatory
• 3-6+ years in contract administration, procurement operations, vendor management or financial reconciliation.
• Demonstrated reconciliation experience across two or more