Team Lead, Project Management & Project Planning

JLL; Gurugram District; On-site; INR 900,000 - 1,300,000; Full time

Job summary

JLL in Gurugram is seeking a detail-oriented PMO Administrator to support technology onboarding, data reporting, and centralized document control for multiple projects. You will coordinate access, train Project Managers on JLL systems, and ensure data quality across client and PMO platforms.

The role focuses on maintaining project documentation, delivering regular reports, and supporting cross-functional teams across Asia.

Qualifications

• Experience with project management information systems and cloud-based document management to coordinate across locations.
• Strong data entry and data analysis using spreadsheet software like Excel.
• Familiarity with client technology systems and onboarding processes for new Project Managers.

Responsibilities

• Arrange access and provide training to new Project Managers on JLL technology and PMIS.
• Extract data and prepare standard reports using PMIS reporting features.
• Administer technology systems including access control and training on new features.
• Monitor data quality in PDS and Client systems; liaise with delivery teams to correct errors.
• Manage centralised document control and templates within the PMO Centre of Excellence.
• Prepare ad hoc reporting and meeting minutes as directed by PMO Lead.

Skills

Data analysis

Data entry

Documentation management

Communication

Team coordination

Tools

PMIS

Excel

Microsoft Teams

Job description

JLL empowers you to shape a brighter way .

Our people at JLL are shaping the future of real estate for a better world by combining world class services, advisory and technology for our clients. We are committed to hiring the best, most talented people and empowering them to thrive, grow meaningful careers and to find a place where they belong. Whether you've got deep experience in commercial real estate, skilled trades or technology, or you're looking to apply your relevant experience to a new industry, join our team as we help shape a brighter way forward.

Roles and Responsibilities

• Technology - Arrange access and provide training / onboarding to new Project Managers in how to use JLL technology such as the JLL Project Management Information System and any relevant Client technology systems
• Undertake refresher or other ad hoc training as required
• Extract data and prepare standard reporting (using reporting functionality within JLL's Project Management Information System)
• Ongoing administration of technology systems (access, troubleshooting, refresher / manage training in new features, monitor project closeout)
• Where included in role, use Client technology systems to capture data / undertake key deliverables
• Data Quality - Monitor / report on technology usage / adoption
• Monitor and Report on data quality in PDS / Client Systems
• Liaise with PDS delivery teams to identify and monitor the correction of data quality errors
• Process & Procedures - Undertake technical onboarding of PDS delivery teams in Client specific process, eg: invoice submission and approval, key project deliverables / templates, approval stage gates etc)
• Review project specific deliverables (documentation etc) prepared by Project Management teams and monitor compliance with Client process, templates etc
• Undertake Account specific health check (documents saved in correct locations etc, Mandatory Deliverables available, data quality achieved etc)
• Manage centralised document control activities (PMO Centre of Excellence up to date including centralised templates, Guidance notes, lessons learnt etc)
• Reporting - Manage on-account trackers for project approvals, PO's & Contracts, lessons learnt, etc
• Collate information as directed to support Account funding requests / business approval
• Prepare regular / ad hoc reporting as directed by PMO Lead
• Prepare meeting record / minutes (as directed)
• Finance - Contribute to on-account finance activities (and interface where required with Client Finance system) as directed (Reviewing invoices for accuracy before submission, track invoice status etc)
• Data analysis and Management - Review and assist in tracking projects against Account / Project KPI's including - Budget / Programme Compliance - Satisfaction Surveys / Medallia - Risk Reporting - Assist in project Benchmarking Communications
• Core technical skills - Familiar with using collaboration tools such as project management information systems, Microsoft teams, and cloud-based document management systems to achieve effective communication and coordination across different locations.
• Strong skills in organising and managing documents, including version control, document naming conventions, file sharing, and archiving to ensure efficient document workflows and retrieval.
• Experience in data entry and data analysis using spreadsheet software like Microsoft Excel to assist in data collation, tracking, and reporting activities.

Soft Skills

• Clear and effective verbal and written communication skills.
• Demonstrate proactivity in delivering the role.
• Strong time management and ability to multitask - prioritizing tasks, manage deadlines for reporting, and handle multiple assignments concurrently.
• Detail orientated to accurately handle data, maintain document consistency, and ensuring overall accuracy of administrative tasks.
• Adaptability and Flexibility to changes in work priorities.
• Strong problem-solving skills to identify and resolve challenges / roadblocks
• Ability to work well as part of a virtual team, collaborating with individuals from varied backgrounds and locations, to facilitate effective cross-cultural communication across Asia
• Proven work experience as a team leader or supervisor and In-depth knowledge of performance metrics

Location

On-site -Gurugram, HR

Scheduled Weekly Hours

40

Job Tags

JBS

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