Team Lead Administrative - Mumbai - India

Plante Moran; Mumbai; On-site; INR 900,000 - 1,500,000; Full time

Job summary

Plante Moran Mumbai seeks an Administrative Team Lead to oversee daily office operations, coordinate staff, and align with HR, IT, and leadership for smooth functioning.

The role demands 4+ years in admin/office management, a Bachelor’s in Administration/Management, and strong communication with vendors and multi-stakeholders. Local travel may be required and some Saturday hours during peak season.

Qualifications

• 4+ years in administrative, office management, or related roles in a corporate or professional services setting.
• Bachelor’s degree in Administration, Management, or related field preferred.
• Experience managing travel, events and office budgets is preferred.

Responsibilities

• Support the office managing partner with administrative tasks including calendars, expenses, billing, and travel.
• Coordinate with assistants to support partners and staff and drive growth.
• Oversee administrative processes and look for efficiencies and best practices.
• Act as primary contact for building management and facility issues.
• Oversee office budgets, track expenses, review invoices, and ensure cost-effective operations.
• Manage vendor relationships and negotiate contracts for services.
• Review and process invoices and payments in a timely manner.
• Coordinate office events, townhalls, and staff training with committees.

Skills

Office management

Project management

Communications

Multitasking

Interpersonal skills

Education

Bachelor's degree in Administration/Management

Tools

Billing software

Compliance tracking

Job description

Count on us. Our "we-care" culture is more than just a motto; it's a promise. From day one, we prioritize your growth, well-being, and success. You can count on us to support your career journey and help you achieve your professional goals. Join us.

The Administrative Team Lead is responsible for all operational functions of the office, including the coordination and management of all administrative staff and functions, and usually maintenance of the facilities/environment. This position will partner closely with HR, IT, and India/US leadership to enable smooth office functioning.

Your role.

Your work will include, but not be limited to:

• Support the office managing partner with office related functions and administrative tasks including scheduling and maintaining calendars, expense reports, organizing/processing billing, and travel arrangements.
• Work closely with administrative assistants supporting partners and staff, fostering individual and team growth.
• Coordinate and oversees administrative processes within the office - looking for efficiencies and best practices.
• Act as the primary point of contact for building management and facility related issues.
• Oversee office administration budgets, track expenses, review invoices, and ensure cost-effective operations.
• Manage vendor relationships, negotiate contracts for services, and ensure cost-effective solutions.
• Review and process invoices and payments in a timely manner.
• Coordinate/oversee office and staff events and meetings, collaborating with various office committees.
• Coordinate logistics for leadership visits, townhalls, events, trainings, and firm-wide initiatives.
• Ensure consistent communication and alignment with US-based stakeholders where needed.
• Ensure compliance with local employment, workplace safety, and statutory requirements (health & safety, fire drills, emergency preparedness).
• Maintain office documentation, records, licenses, and compliance trackers.
• Partner with HR and leadership on audits, inspections, and risk mitigation activities.
• Coordinate busy season meals and activities.
• Coordinate various database clean-up projects as needed.
• Other projects as assigned.

The qualifications.

• At least 4 + years of administrative, office management, project management, or related experience preferred in a corporate environment or professional services environment
• Bachelor’s degree in Administration, Management, or related fields is preferred.
• Experience managing travel, events, and office budgets is preferred
• Strong knowledge of local vendor management, facilities operations, and compliance requirements in India.
• Prior experience supporting a growing office or multi-stakeholder environment is strongly preferred.
• Strong organizational and multitasking abilities.
• Excellent communication and interpersonal skills.
• This is an exempt position that may require some Saturday work hoursduring busy season(s)
• This position may require some local travel.

What makes us different?

On the surface, we're one of the nation's largest audit, tax, consulting, and wealth management firms. But dig a little deeper, and you'll see what makes us different: we're a relatively jerk-free firm (hey, nobody 's perfect) with a world-class culture, consistent recognition as one of Fortune Magazine's "100 Best Companies to Work For," and an endless array of opportunities.At Plante Moran, diversity, equity and inclusion means that all staff members have equitable and fair opportunities to succeed, in an inclusive environment, with their individual, unique identities. So,what are you waiting for?

Plante Moran enjoys a "Workplace for Your Day" model which, simply put, means we strive for flexibility and balance while staying true to our principally in-person model. We believe that face-to-face interactions are paramount for individual and collective development, but also encourage individuals to work with their supervisor and team to determine their optimal working environment each day.

Plante Moran is committed to a diverse workplace. We strive to create a culture where each person feels accepted and valued. We believe that each person's ultimate potential begins with first acknowledging their inherent dignity. When we can recognize - and celebrate - our many human differences, we’re able to create a workplace where all staff feel a sense of belonging and an opportunity to succeed. This allows us to attract and retain the best talent, serve clients through diverse thinking, and better represent and support the various communities in which we live and work. Plante Moran is an Equal Opportunity Employer.

Plante Moran maintains a drug-free workplace.

The specific statements above are not intended to be all-inclusive.