Team Lead Administrative - Mumbai - India

Plante Moran India Private Limited; Mumbai; On-site; INR 1,200,000 - 1,800,000; Full time

Job summary

Plante Moran India Private Limited seeks an Administrative Team Lead to oversee all office operations, coordinate staff, manage budgets and vendors, and ensure compliant, efficient processes. You will partner with HR, IT, and leadership to support a high-growth office in Mumbai.

The role involves scheduling, travel planning, event coordination, and ensuring smooth day-to-day administration while aligning with US-based stakeholders as needed.

Qualifications

• Bachelor's degree preferred.
• Strong organizational and interpersonal skills.
• Experience in corporate/professional services environment is preferred.

Responsibilities

• Support the office managing partner with scheduling, calendars, expense reports, billing processing, and travel arrangements.
• Collaborate with administrative assistants supporting partners and staff to foster growth.
• Coordinate and oversee administrative processes to improve efficiency and best practices.
• Serve as the primary contact for building management and facility issues.
• Oversee budgets, track expenses, review invoices, and ensure cost‑effective operations.
• Manage vendor relationships and negotiate service contracts.
• Review and process invoices and payments promptly.
• Coordinate office and staff events and meetings with committees.
• Arrange leadership visits, town halls, trainings, and firm-wide events.
• Ensure communication with US-based stakeholders when required.
• Ensure compliance with local employment, safety, and regulatory requirements.
• Maintain documentation, licenses, and compliance trackers.
• Partner with HR/leadership on audits and risk mitigation.
• Coordinate busy season meals and various database cleanups.
• Take on other projects as assigned.

Skills

Office management

Project coordination

Vendor management

Budgeting

Travel planning

Events coordination

Multitasking

Education

Bachelor's degree in Administration

Tools

MS Office

Job description

Count on us. Our \"we-care\" culture is more than just a motto; it's a promise. From day one, we prioritize your growth, well-being, and success. You can count on us to support your career journey and help you achieve your professional goals. Join us.

The Administrative Team Lead is responsible for all operational functions of the office, including the coordination and management of all administrative staff and functions, and usually maintenance of the facilities/environment. This position will partner closely with HR, IT, and India/US leadership to enable smooth office functioning.

Your role

• Support the office managing partner with office related functions and administrative tasks including scheduling and maintaining calendars, expense reports, organizing/processing billing, and travel arrangements.
• Work closely with administrative assistants supporting partners and staff, fostering individual and team growth.
• Coordinate and oversees administrative processes within the office – looking for efficiencies and best practices.
• Act as the primary point of contact for building management and facility related issues.
• Oversee office administration budgets, track expenses, review invoices, and ensure cost-effective operations.
• Manage vendor relationships, negotiate contracts for services, and ensure cost-effective solutions.
• Review and process invoices and payments in a timely manner.
• Coordinate/oversee office and staff events and meetings, collaborating with various office committees.
• Coordinate logistics for leadership visits, townhalls, events, trainings, and firm-wide initiatives.
• Ensure consistent communication and alignment with US-based stakeholders where needed.
• Ensure compliance with local employment, workplace safety, and statutory requirements (health & safety, fire drills, emergency preparedness).
• Maintain office documentation, records, licenses, and compliance trackers.
• Partner with HR and leadership on audits, inspections, and risk mitigation activities.
• Coordinate busy season meals and activities.
• Coordinate various database clean-up projects as needed.
• Other projects as assigned.

The qualifications

• At least 4 + years of administrative, office management, project management, or related experience preferred in a corporate environment or professional services environment
• Bachelor's degree in Administration, Management, or related fields is preferred.
• Experience managing travel, events, and office budgets is preferred
• Strong knowledge of local vendor management, facilities operations, and compliance requirements in India.
• Prior experience supporting a growing office or multi-stakeholder environment is strongly preferred.
• Strong organizational and multitasking abilities.
• Excellent communication and interpersonal skills.

This is an exempt position that may require some Saturday work hours during busy season(s). This position may require some local travel.

What makes us different?

On the surface, we're one of the nation's largest audit, tax, consulting, and wealth management firms. But dig a little deeper, and you'll see what makes us different: we're a relatively jerk-free firm (hey, nobody 's perfect) with a world-class culture, consistent recognition as one of Fortune Magazine's \"100 Best Companies to Work For,\" and an endless array of opportunities.

At Plante Moran, diversity, equity and inclusion means that all staff members have equitable and fair opportunities to succeed, in an inclusive environment, with their individual, unique identities.

Plante Moran enjoys a \"Workplace for Your Day\" model which, simply put, means we strive for flexibility and balance while staying true to our principally in-person model. We believe that face-to-face interactions are paramount for individual and collective development, but also encourage individuals to work with their supervisor and team to determine their optimal working environment each day.

Plante Moran is committed to a diverse workplace.

We strive to create a culture where each person feels accepted and valued.

We believe that each person’s ultimate potential begins with first acknowledging their inherent dignity.

When we can recognize - and celebrate - our many human differences, we're able to create a workplace where all staff feel a sense of belonging and an opportunity to succeed.

This allows us to attract and retain the best talent, serve clients through diverse thinking, and better represent and support the various communities in which we live and work.

Plante Moran is an Equal Opportunity Employer.

Plante Moran maintains a drug-free workplace.

The specific statements above are not intended to be all-inclusive. Our founders often referred to our firm as \"a people firm disguised as an accounting firm.\" Why? Because people are at the core of everything we do, and our firm was built on values and principles that support this philosophy to this day.