Team Assistant - Central Works Council

Magnum RFM Ice Cream, Inc. (Selecta Philippines); Motkur; Presencial; INR 3.330.000 - 4.757.000; Jornada completa

Descripción de la vacante

The Magnum Ice Cream Company is seeking a Team Assistant to support the Central Works Council (COR) in Benelux operations. You will manage the COR secretariat, coordinate meetings, draft reports, and ensure timely delivery of actions with high quality.

Ideal candidates have strong organizational skills, fluent English, and experience with Microsoft 365. This role welcomes part-time applicants and offers a collaborative, high-performance environment.

Formación

• Proven organizational and planning skills to manage multiple tasks.
• Excellent written and verbal English communication.
• Discretion with confidential information and data.
• Proficiency in Microsoft 365 (Outlook, Teams, Word, Excel).

Responsabilidades

• Manage the COR secretariat, schedule meetings and track timelines.
• Coordinate agenda with COR Exec Committee and track actions.
• Take minutes, prepare reports, and maintain archives.
• Draft templates for advice, consent matters, and initiatives.
• Collaborate with management advisor and stakeholders to support participation.

Conocimientos

Organizational skills

English communication

Attention to detail

Meeting notes

Stakeholder coordination

Herramientas

Microsoft 365

Descripción del empleo

Job Description:

Life tastes better with ice cream

With 19.000 expert ice cream colleagues and iconic brands like Wall’s, Cornetto and Ben & Jerry’s, loved in 76 countries, we are the world’s largest Ice Cream company leading the industry.

We create iconic ice cream brands that are part of everyday life, bringing moments of joy to millions of people around the world. Everybody loves ice cream. And as the world’s biggest pure‑play ice cream company, we have the scale and ambition to make a real difference.

What truly sets us apart is how we work.

We move fast and keep things simple. We turn ideas into action, trust people to take ownership, and work as one team to win together with integrity. Our culture is high‑performance, collaborative and focused on getting things done.

We’re curious and ready for what’s next. We embrace digital, use data to make better decisions, and keep learning, including how AI can help us work smarter and serve consumers better.

The role

The Team Assistant - Central Works Council support and advises the Central Works Council (COR) with the aim of ensuring a professional and efficiently functioning employee participation structure. The Team Assistant takes all necessary initiatives to ensure that all COR projects are carried out optimally – on time and with high quality. This role reports to the HR Lead of the Benelux, where the headquarters of The Magnum Ice Cream Company (TMICC). We welcome part‑time applicants.

What you'll be responsible for

• Managing the secretariat of the COR, including meetings with management, committee meetings, and project group meetings, in accordance with agreed work plans and timelines.
• Coordinating the agenda with the COR Executive Committee and monitors the progress and follow‑up of action items.
• Taking minutes of meetings, preparing reports, and processing the archives of the COR and its committees.
• Drafting templates for advice, consent matters, and initiatives.
• Working closely with the management’s advisor and other relevant stakeholders to support employee participation processes

Organizational responsibilities

• Supporting in finding training and development options for COR members and ensuring onboarding documents are easily available.
• Organising COR meetings, consultation meetings, and committee meetings; arranging facilities, tools, and invitations.
• Coordinating election events and acting as point‑of‑contact to the election committee.
• Preparing the annual budget, planning calendar in consultation with the COR while monitoring annual COR budget.
• Develops and implements the COR’s public relations policy including keeping the COR’s MS Teams environment up‑to‑date by writing and posting relevant content.
• Writing and coordinating the COR’s periodic digital updates in close collaboration with the Communications department.

We're looking for someone who

• Organisational and planning skills with the ability to manage multiple tasks and deadlines.
• Excellent written and verbal communication skills in English.
• Strong attention to detail and ability to handle confidential information.
• Proficiency in Microsoft 365 (Outlook, Teams, Word, PowerPoint, and Excel).
• Ability to take clear meeting notes and draft professional communications and reports.
• Comfortable coordinating activities across different stakeholder groups.

Why join us?

This is a place for people who are passionate about ice cream and are growth obsessed - both for the business and for themselves. People who act like an owner and drive our business end‑to‑end. People who are driven by success to deliver more than we ever thought we could!

You’ll thrive here if you value an inclusive culture, with low ego and hierarchy - and if you’re excited to continuously learn and challenge how we work, using digital, data, and new thinking to push us forward.

• Roles with real accountability and visible impact

• Free to move fast, experiment and challenge how things are done

• Continuous learning and development as the business grows

• Reward linked to performance and contribution.

Your career here is shaped by what you deliver, as you work across functions and markets and grow with the business.

Ready to build the future of Ice Cream?

If you are an individual with a disability and require assistance at any time during our recruitment process, please let your Talent Acquisition Partner know.

Additional information

The Magnum Ice Cream Company is an Equal Opportunity Employer. We embrace diversity and are committed to creating an inclusive environment where everyone can do their best work regardless of age, disability, gender identity, race, religion, sexual orientation, or any other protected characteristic.