T&E Compliance, Audit & Reporting Manager

Riktam Technology Consulting; Dadri, Gurugram District, Delhi; On-site; INR 3,500,000 - 6,000,000; Full time

Job summary

Circle K seeks a seasoned Manager to oversee Travel & T&E Compliance, Audit & Reporting. Lead global T&E operations, policy governance, and data-driven insights across Finance, Procurement, and HR teams.

You will drive automation, monitor TMC performance, and ensure SOX controls and risk management are embedded in processes.

Qualifications

• 15+ years of experience in Travel Management, T&E operations, and governance.
• Experience with global multi-country T&E programs and vendors.
• Strong knowledge of policy, controls, internal audits, and SOX requirements.

Responsibilities

• Oversee day-to-day global T&E operations, bookings, expenses, and reconciliations.
• Monitor compliance with travel policies, approvals, and off-platform bookings.
• Develop dashboards and analytics using Power BI and Excel.
• Support internal audit with T&E data, controls, and exception records.
• Drive automation via RPA, Power Automate, and AI-enabled controls.

Skills

Travel Management

T&E Operations

Finance Operations

Compliance

Audit

Shared Services

Process Transformation

Power BI

Stakeholder Management

Communication Skills

Education

Bachelor's degree in Business Administration, Finance, Accounting, Travel Management, Operations

Master's degree or professional certification preferred

Tools

Navan

SAP Concur

Amex GBT

Egencia

TravelPerk

Power Automate

Job description

Manager - Travel, T&E Compliance, Audit & Reporting

Location: Cyber Hub, Gurugram

Work Mode: 5 Days Work from Office

Experience: 15+ Years

Notice Period: Immediate Joiners preferred / Maximum 30 Days

About the Role

We are looking for an experienced Manager - Travel, T&E Compliance, Audit & Reporting to manage the governance, compliance, controls, reporting, and continuous improvement of Circle K's Travel & Expense (T&E) program. The role will work closely with Finance, Procurement, Internal Audit, HR, Technology, business stakeholders, and Travel Management Companies (TMCs) to ensure T&E processes are compliant, efficient, controlled, and data-driven.

Key Responsibilities

Travel & T&E Operations

• Manage day-to-day global T&E operations and travel processes.
• Oversee travel bookings through Navan or similar travel platforms.
• Manage travel requests, approvals, bookings, expenses, reimbursements, and reconciliation.
• Handle travel exceptions, cancellations, refunds, credits, and escalations.
• Manage TMC performance and service levels.

T&E Compliance & Governance

• Monitor compliance with global T&E policies.
• Identify policy violations, control gaps, and risks.
• Monitor pre-trip approvals, advance booking, preferred suppliers, and off-platform bookings.
• Translate travel policies into system rules, workflows, and automated controls.
• Support travel policy communication and employee training.

Audit, Controls & Risk

• Support Internal Audit, Finance, and compliance teams with T&E data and evidence.
• Ensure T&E processes comply with internal controls, fraud-prevention requirements, and SOX expectations.
• Review automated and AI-enabled controls.
• Maintain audit trails, SOPs, control documentation, and exception records.
• Identify duplicate, unusual, high-risk, or potentially fraudulent transactions.

Reporting & Analytics

• Develop T&E dashboards and management reports covering:Travel spendComplianceExceptionsLeakageSuppliersSavingsNavan adoption
• Analyse travel spend by business unit, supplier, route, category, and booking channel.
• Provide actionable insights to Finance, Procurement, and leadership.
• Use Power BI, Excel, and analytics tools for reporting and decision-making.

Process Improvement & Automation

• Identify opportunities for RPA, workflow automation, Power Automate, analytics, and AI-enabled controls.
• Automate controls for:Advance-booking compliance
• Pre-trip approvals
• Policy exceptions
• Duplicate/high-risk expense detection
• Unused travel credits
• Refund monitoring
• Off-platform booking detection
• Compliance reporting
• Work with Technology and business teams to implement and validate automation solutions.

Travel Spend & Supplier Management

• Partner with Procurement to identify travel savings opportunities.
• Monitor airline, hotel, car rental, and other negotiated rates.
• Analyse supplier and TMC performance.
• Support supplier reviews, RFPs, and contract renewals.
• Monitor refunds, cancellations, and unused travel credits.

Required Skills & Experience

• 15+ years of relevant experience in:Travel ManagementT&E OperationsFinance OperationsComplianceAuditShared ServicesProcess TransformationStrong experience managing or governing corporate Travel & Expense programs.
• Hands-on experience with Navan or similar corporate travel platforms such as SAP Concur, Amex GBT, Egencia, TravelPerk, etc.
• Strong knowledge of travel policy, compliance, audit, internal controls, and risk management.
• Experience with TMC/vendor/supplier management.
• Experience working with global/multi-country T&E programs.
• Strong experience in Power BI, Excel, reporting, analytics, and automation.
• Knowledge of Power Automate, RPA, APIs, AI-enabled controls, and workflow automation is preferred.
• Understanding of SOX/internal controls and fraud prevention is an advantage.
• Strong stakeholder management and communication skills.

Education

• Bachelor's degree in Business Administration, Finance, Accounting, Travel Management, Operations, or a related discipline.
• A Master's degree or relevant professional certification is preferred.