Sub-Contracting Specialist

Ceres India; Bengaluru; On-site; INR 600,000 - 900,000; Full time

Benefits offered by this job

Exposure to U.S.-based operations

Professional growth opportunities

Hands-on enterprise systems experience

Job summary

Ceres India in Bangalore is seeking a Subcontractor Specialist to maintain accurate subcontractor records and support compliance documentation across Salesforce and SharePoint. You will ensure data integrity, organize documents, and complete administrative tasks that back contract management and readiness.

In this role you will update Salesforce records, manage LOIs and capabilities, coordinate with Contracts and Operations, adhere to SOPs, and assist audits.

Qualifications

• Bachelor's degree in BBA, B.Com, or BCA or related field.
• 1–4 years in data administration, CRM data entry or document management.
• Experience with Salesforce or SharePoint; GCC/multinational exposure is a plus.

Responsibilities

• Update subcontractor records in Salesforce and verify certifications and compliance data.
• Organize subcontractor documents, LOIs, and capability statements in SharePoint.
• Maintain company sheets and ensure scope of work aligns with LOIs.
• Support audits and comply with SOPs for data updates.

Skills

Attention to detail

English communication

Time management

Education

Bachelor's degree in Business Administration (BBA)

Commerce (B.Com)

Computer Applications (BCA)

Tools

Salesforce

SharePoint

Excel

Outlook

Job description

Subcontractor Specialist

Location: Ceres India – Bangalore

Role Overview

The Subcontractor Specialist is responsible for maintaining accurate subcontractor records and supporting compliance documentation processes across Salesforce and SharePoint platforms. This role ensures data integrity, document organization, and timely completion of administrative tasks that support contract management and operational readiness.

Key Responsibilities

• Salesforce Record Management – Update subcontractor records accurately and completely, verify certifications, licenses, and compliance data.
• Maintain company fact sheets, capabilities, trade names, and equipment listings; ensure scope of work aligns with Letters of Intent.
• SharePoint Documentation Management – Organize and maintain subcontractor documents, certificates, LOIs, capability statements; maintain structured filing system.
• Data Quality & Compliance – Validate records before submission, correct discrepancies, support internal compliance requirements.
• Task & Workflow Management – Complete assigned daily tasks, proactively manage workload, communicate delays, seek additional work opportunities.
• Stakeholder Support & Communication – Collaborate with Contracts, Operations, and other internal teams; provide status updates, respond to requests.
• Documentation & Process Adherence – Follow SOPs for Salesforce updates and SharePoint filing, maintain records per quality standards, support audits.

Required Qualifications

• Education: Bachelor's degree in Business Administration (BBA), Commerce (B.Com), Computer Applications (BCA), or a related field.
• Experience: 1–4 years in data administration, CRM data entry, document management, records management, or back‑office operations.
• Experience with Salesforce, SharePoint, or similar business systems preferred.
• Experience in a GCC, shared services, or multinational environment is an advantage.

Knowledge & Skills

• Working knowledge of Salesforce or quick learning using SOPs.
• Strong attention to detail and commitment to data accuracy.
• Proficiency in Microsoft Excel, Outlook, and SharePoint.
• Strong organizational and document management skills.
• Good written and verbal English communication skills.
• Ability to work independently with minimal supervision.
• Strong time management and prioritization skills.

Preferred Qualifications

• Salesforce Administration certification or related CRM certification.
• Experience in document control, records management, or compliance administration.
• Exposure to contract administration or subcontractor management processes.
• Experience supporting U.S.-based operations or global stakeholders.

What to Expect

As a Subcontractor Compliance & Documentation Specialist at Ceres India, you will play a critical role in maintaining accurate subcontractor records and supporting compliance documentation processes. The role requires exceptional attention to detail, accountability, and process discipline. Success will be measured by data accuracy, document integrity, timely task completion, and adherence to established procedures. You can expect a structured yet collaborative environment where accuracy, consistency, and proactive communication are highly valued.

Why Join Ceres?

At Ceres, you won't just have a job; you'll have a mission. Your work will directly support the teams responsible for helping communities recover after disasters.

We Offer

• A collaborative, mission‑driven work culture.
• Opportunities for professional growth and development.
• Exposure to U.S.-based operations and global stakeholders.
• Hands‑on experience with enterprise systems and compliance processes.
• The opportunity to make a meaningful, lasting difference in disaster recovery efforts.