Student Welfare Associate

BITS Law School, Mumbai; Thane; On-site; INR 450,000 - 650,000; Full time

Job summary

A leading educational institution in Maharashtra seeks a compassionate and qualified Student Welfare Associate to manage events and support students. The role involves coordinating activities of the Student Welfare Office, mentoring the Student Council, and assisting with both co-curricular and extracurricular events. Applicants should have a Master’s degree, strong interpersonal and communication skills, and the ability to work with diverse stakeholders. Competitive compensation is offered based on qualifications and experience.

Qualifications

• Excellent academic record with at least 55% marks.
• Ability to manage multiple responses and juggle priorities.
• High level of professionalism and confidentiality.
• Excellent organizational skills for large-scale events.
• Administrative skills: archiving, budgeting, policymaking.
• Professionalism and confidentiality.
• Team player with stakeholder liaison.
• Ability to juggle multiple priorities and meet deadlines.
• Willingness to provide on-call crisis coverage.

Responsibilities

• Planning and executing yearly events and traditions.
• Coordinating day-to-day affairs of the Student Welfare Office.
• Mentoring Student Council and maintaining events calendar.
• Support students for off-campus cocurricular events and assist with logistics including finances and accommodation.
• Develop a framework to assess risk liability for events and ensure guidelines are followed.
• Support use of creative spaces (Dance, Music, Art Studios) with regulatory compliance.
• Coordinate with internal and external stakeholders to ensure office coordination.
• Hold regular office hours to address student concerns and relay feedback to departments.
• Contribute to planning for student Merit and Achievement awards.

Skills

Interpersonal skills

Communication skills

Organizational skills

IT/tech skills

Risk management

Administrative skills

Team player

Crisis management

Education

Master’s Degree or allied areas

Job description

BITS Law School, Mumbai welcomes applications for a full-time appointment of a compassionate and qualified on-campus Student Welfare Associate.

Location: BITS Law School, Mumbai
Joining: Immediate

Job Description and Key Responsibilities:

• End-to-end planning, support, and execution of the yearly events and traditions (such as Orientation Week, Student fests, Clubs carnivals) and Celebrations (such as Diwali and Christmas).
• Coordinate the day-to-day affairs of the Student Welfare Office, including mentoring the Student Council, Committees, clubs, and societies to plan and schedule their activities, maintaining extra-curricular events calendar, monitoring all financial transactions and grants, evaluate and manage risks, personnel and resource management etc.
• Assist with the conduct of all co-curricular and extracurricular activities organized by the Office, including but not limited to intra- and inter-university events.
• Support the students for participation in off-campus cocurricular and extra-curricular events and guide them on various logistics involved, including but not limited to finances, accommodation, etc.
• Come up with a framework to assess risk liability for events, and ensure stakeholders across the spectrum are familiar with institutional guidelines for emergencies and respond as needed.
• Support students and Operations to manage the use of creative spaces for students (Dance, Music, Art Studios) by monitoring their proper use and ensuring regulatory protocols are complied with.
• Communicate and follow-up with both internal – Program, Admin, Library, and IT and external stakeholders to ensure coordination and collaboration among all involved on behalf of the Office.
• Hold regular office hours to meet with students and be proactive in addressing their concerns. Redirect feedback from these meetings to respective departments to assist the student community.
• Support relevant planning and policy-making efforts of the institute to create a positive campus environment for all students.
• Assist in identifying risks and concerns of individual students and participate in institutional process and guidelines for emergencies and response.
• Participate in planning for student Merit and Achievement awards to awards students who have gone above and beyond their call of duty.

Essential Academic Qualifications & Required Competencies:

• Excellent academic record and a Master’s Degree or allied areas with at least 55% marks (or an equivalent grade on a point scale wherever a grading system is followed).
• Good IT/tech skills, with excellent interpersonal skills, ability to manage multiple responses, good communication skills (verbal and written), coordination and attention to detail.
• Ability to mentor young adults from diverse backgrounds in leadership and management.
• Excellent organizational skills to coordinate large-scale events, workshops, off-campus participation, etc.
• Administrative skills such as archiving, budgeting, and policymaking.
• Professionalism and confidentiality.
• Team player with the ability to work, liaison, and collaborate with diverse stakeholders.
• Ability to juggle multiple priorities and meet deadlines with varying degrees of pressure.
• Willingness to provide on-call coverage at short notice for crisis management.

Compensation:

Competitive compensation structure, which is commensurate with qualifications and experience, and as per standard at leading law schools/universities in India.