Sr Finance Operations Specialist

Aspen Technology, Inc.; Pune District; On-site; INR 700,000 - 1,100,000; Full time

Job summary

AspenTech is seeking a Sr Finance Operations Specialist in Pune to ensure timely processing of daily invoices across regions, handling Oracle service contracts and AR transactions, and maintaining the Customer Special Handling database.

You will respond to billing inquiries within 48 hours, collaborate with teams, and support pro-forma invoices and training‑related billing while delivering accurate data and exceptional service.

Qualifications

• Bachelor’s degree in business / accounting or similar education required.
• 2-4 years of relevant experience required.
• Strong written and oral communication skills, clear idea presentation.
• Experience in Customer Billing or Project Accounting processes.
• Excellent data entry skills: accuracy, thoroughness, attention to detail.
• Exceptional time management, organization, and analytical skills.
• ERP experience: SAP, NetSuite, Workday, Microsoft Dynamics.
• Experience with Salesforce.
• Excellent Excel skills and multitasking ability.
• Fluent in English.

Responsibilities

• Respond to inquiries in the Invoice Admin Mailbox and resolve queries within 48 hours.
• Collaborate with colleagues to find best solutions for customer issues.
• Identify common problems and escalate with improvement suggestions.
• Submit invoices through client web portals.
• Process daily invoices accurately and generate distribution reports.
• Update Oracle service contracts and AR transactions for PO and address changes.
• Process pro‑forma invoices and set up training transactions in Oracle.
• Participate in other projects and assignments as required.

Skills

Fluent English

Communication skills

Time management

Attention to detail

Multitasking

Education

Bachelor’s degree in business / accounting

Tools

SAP

NetSuite

Workday

Microsoft Dynamics

Salesforce

Oracle

Job description

The Role As Sr Finance Operations Specialist, you’ll be assisting in the responsible for the timely research and resolution of internal / external customer billing questions received in the Invoice Admin mailbox. Accountable for ensuring the accurate processing of daily invoices covering all regions, with proficiency in electronic / web delivery. Be an active participant in the updating of all Oracle service contracts and AR Transactions covering changes to clients’ contacts, purchase orders and\/or addresses throughout the term of the contract. Be an active participant and maintain the Customer Special Handling database for both customer and contract specifics.

Your Impact

• Respond to inquiries in the Invoice Admin Mailbox by researching and resolving all queries from customers, Collectors and Sales within forty-eight (48) hours of receipt.
• Collaborate with colleagues and others within the company to find the best solution to customers’ issues.
• Identify common problems, escalating to management along with possible suggestions for improvement, wherever possible.
• The submittal of invoices through the various clients’ web portals.
• Timely and accurate processing of customers’ daily invoice(s) including generating reports of items distributed with notification to regional stakeholders.
• PO Request Process: Update Oracle service contracts for clients who require purchase orders on all invoices; generate and Distribute the PO request invoices for subscription license customers.
• Perform Oracle AR Transaction and Service Contract updates covering paying customers, address changes, purchase orders, contact updates, etc.
• Process all authorized Pro-forma invoices.
• Set up manual training transactions in Oracle.
• Generate public training invoices and updates to onsite training transactions, including credits and rebills.
• Participate in other projects and assignments as required.

What You'll Need

• Bachelor’s degree in business / accounting or similar education required
• A minimum of 2-4 years of relevant experience is required
• Strong written and oral communication skills, including the ability to present ideas and suggestions clearly and effectively
• Experience in the Customer Billing process or Project Accounting process
• Excellent data entry skills: accuracy, thoroughness, and attention to detail
• Exceptional time management, organization, and analytical skills
• Experience in ERP, such as SAP,NetSuite, Workday, Microsoft Dynamics
• Experience in Salesforce
• Exceptional customer service skills
• Excellent skills with Microsoft Office applications, especially Excel
• Able to multitask and provide quality work within specified deadlines
• Experience with Oracle is not required but a plus
• High level of integrity, autonomy, and self-motivation
• Experience with billing for a software company is desirable
• Fluent in English

AspenTech is a global software leader helping industries meet the increasing demand for resources from a rapidly growing population in a profitable and sustainable manner. Our Digital Grid Management software suite, including AspenTech OSI products, helps power and utilities companies achieve superior real-time control, optimization and management for exceptional performance of complex energy networks. If you're looking to make a difference every day and push the limits of performance, AspenTech is doing things no one else thought was possible. As a leading industrial software partner, we help companies all over the world run safer, greener, longer and faster. With over 3700 employees and more than 60 global locations, AspenTech is meeting today's sustainability and business challenges head‑on with unmatched expertise, cutting‑edge AI‑powered technology and a passion to innovate.

AspenTech is an Equal Opportunity/Affirmative Action employer. AspenTech does not discriminate against employees or applicants on the basis of age, race, color, religion, creed, ancestry, sex, sexual orientation, gender identity or expression, pregnancy or related conditions, marital status, familial status, national origin, disability, medical condition, genetic information, citizenship, military service or protected Veteran Status or any other basis protected by applicable federal, state, or local law.

Reasonable Accommodation: We will provide reasonable accommodations to qualified individuals who have a disability or sincere religious reasons to request accommodation, when necessary to enable the individual to participate in the job application or interview process. If you wish to request an accommodation, please contact us at [e-mail].

GDPR Privacy Notice: AspenTech collects a range of personal information during the recruitment process. This may include the following personal or special categories of personal data: recruitment information such as your application form and resume, references, qualifications and membership of any professional bodies and details of any pre-employment assessments; your contact details and date of birth; your gender; your marital status and family details; your identification documents including passport and driver's license and information in relation to your immigration status and right to work with us; information about your contract of employment (or services) including start and end dates of employment, role and location, working hours, details of promotion, salary (including details of previous remuneration), pension, benefits, and holiday entitlement; your racial or ethnic origin; any criminal convictions and offences.

AspenTech Security and Privacy Policy Plan Participants Enrolled in the AspenTech US Medical Plans: The Transparency in Coverage Final Rules require certain group health plans to disclose on a public website information regarding in‑network provider rates and historical out‑of‑network allowed amounts and billed charges for covered items and services in two separate machine‑readable files (MRF’s). The MRF’s for the benefit package options under AspenTech’s US Employee Benefit Plan are linked below: Transparency in Coverage Rule - Machine Readable Files Transparency In Coverage Rule And Consolidated Appropriations Act Overview and FAQS