Sr. Executive - Procurement

Shalina Healthcare; Navi Mumbai; On-site; INR 800,000 - 1,200,000; Full time

Job summary

Shalina Healthcare, a major pharmaceutical company, seeks a Senior Executive - Procurement at its Pawane, Navi Mumbai base. You will manage global procurement of RM, APIs, and excipients, review purchase orders, monitor deliveries, and ensure material availability to prevent production delays.

You will maintain supplier relationships, coordinate with warehouse and manufacturing, ensure GMP compliance, handle documentation, import clearance, and support audits.

Qualifications

• Bachelor's degree in Pharmacy, Science, Supply Chain, Commerce, or related discipline.
• 3 to 6 years of experience in Procurement, Purchase, Supply Chain, or Vendor Management.
• Experience in Pharmaceutical, Chemical, API, or Manufacturing industry preferred.
• Strong Excel and ERP/SAP skills.

Responsibilities

• Handle global procurement of RM, APIs, and excipients per GMP requirements.
• Review POs, place orders, and monitor delivery schedules.
• Maintain inventory levels to prevent production delays.
• Coordinate with warehouse, manufacturing and business units.
• Ensure compliance with GMP and regulatory procedures.

Skills

Procurement & Purchase Management

Inventory Management

Import Documentation & CHACoordination

GMP & Regulatory Compliance Knowledge

MS Excel, ERP/SAP Systems

Analytical and Reporting Skills

Communication and Stakeholder Mgmt

Education

Bachelor's Degree in Pharmacy, Science, Supply Chain, Commerce, or related discipline

Tools

ERP/SAP Systems

Job description

Shalina Healthcare is one ofthe largest pharmaceutical companies in sub-Saharan Africa. For the last 40 years we have made it our mission to provide quality medicines to those who need it the most. We manufacture and distribute branded prescription and over-the-counter pharmaceutical and consumer products, across a broad range of therapeutic groups, including anti-malarial, antibiotics, anti-inflammatory and nutrition. We have a track record few can match and our brands are among the most trusted in Africa.

We are proud of our history and have big ambitions for the future. Our vision for 2030 is to be the health champion of Sub-Saharan Africa. To achieve this, we are looking for the right people to join us and create a lasting impact not just within our company but on the communities we serve.

Everyone in our company has a crucial role to play, and we are looking for people who identify with our Core Values and are as passionate about our Mission as we are.

The Global Supply Organization is a multi-continental Function that comprises of the entire Value Chain from product conceptualization to delivery to the commercial front. Within the Global Supply Organization are included; Research & Development, Project Management, Manufacturing, Quality, Supply Chain Management and Logistics.

Role: Senior Executive - Procurement

Designation: Senior Executive

Base location: Pawane, NaviMumbai, India

What you become a part of:

Sr. Executive - Procurement will be responsible to manage procurement activities, coordinate with suppliers and internal stakeholders, ensure timely material availability, maintain inventory control, and support quality, audit, and regulatory compliance requirements.

What to expect:

Procurement & Material Management

• Handle global procurement of RM (Raw Materials), APIs, and excipients as per GMP and organizational requirements.
• Review approved purchase orders and place orders with suppliers.
• Monitor delivery schedules, shipment status, and supplier commitments.
• Manage inventory levels and ensure uninterrupted material availability to prevent production delays.
• Coordinate with warehouse, manufacturing, and business units for timely material delivery.
• Maintain strong relationships with suppliers and negotiate commercial terms when required.
• Follow up with vendors regarding deliveries, invoices, and order-related issues.
• Resolve supply chain issues through effective coordination and communication.

Documentation & Compliance

• Prepare and maintain procurement-related documentation and records.
• Coordinate with Regulatory Affairs (RA) for procurement-related documentation, RA documents, and RM/BR materials.
• Arrange QA-related documents and support audit requirements.
• Obtain Import Clearance and coordinate with CHA (Custom House Agent) for imported materials.
• Ensure compliance with GMP, quality systems, and internal procurement procedures.

Quality & Investigation Support

• Handle rejected materials and coordinate with warehouse/location teams for necessary actions.
• Arrange debit notes and vendor communications related to rejected materials.
• Follow up on CAPA (Corrective and Preventive Action) and investigation reports with vendors.

Reporting

• Prepare monthly, weekly, and MIS reports.
• Develop and present monthly procurement and supply chain presentations.
• Track procurement KPIs and provide management updates.

Desired Qualifications

• Bachelor's Degree in Pharmacy, Science, Supply Chain, Commerce, or related discipline.
• Additional certification in Procurement/Supply Chain Management is preferred.

Experience

• 3 to 6 years of experience in Procurement, Purchase, Supply Chain, or Vendor Management.
• Experience in Pharmaceutical, Chemical, API, or Manufacturing industry preferred.

Required Skills

• Procurement & Purchase Management
• Inventory Management
• Import Documentation & CHA Coordination
• GMP & Regulatory Compliance Knowledge
• MS Excel, ERP/SAP Systems
• Analytical and Reporting Skills
• Communication and Stakeholder Management