Sports Coordinator

VIBGYOR Group of Schools; Bengaluru; On-site; INR 600,000 - 900,000; Full time

Job summary

A leading educational institution in Bengaluru is seeking an SPA Coordinator. The role entails conducting fitness and games activities and managing communications with the administration. You will be responsible for planning and organizing events, ensuring curriculum delivery, and maintaining equipment. Ideal candidates should have strong organizational and communication skills, with a focus on student well-being. This role offers a unique opportunity to contribute to physical education and student engagement.

Qualifications

• Must maintain confidentiality of documents and management materials.
• Experience in planning and executing events.
• Ability to prepare and present reports as required.
• Review outgoing communications for spelling and grammar.

Responsibilities

• Conduct fitness and games activities for students.
• Communicate with Vertex and maintain adherence to protocols.
• Monitor inventory of equipment and supplies.
• Arrange substitute coaches and balance activities.
• Provide timely data to Vertex/Cluster as required.

Skills

Communication Skills

Organizational Skills

Attention to Detail

Team Coordination

Job description

Note: SPA Coordinator/Asst. Coordinator would have to take up the responsibility of conducting Fitness and Games Pro actively wherever necessary/applicable.

The coordinator is responsible for maintaining regular correspondence with VERTEX /SPA Cluster as per the Communication Protocol issued by VERTEX.

It is important to review outgoing communication for spelling errors, incomplete sentences, grammatical errors, and language.

Preserve and ensure confidentiality of all the documents, manuals, planners, worksheets, and other curriculum material of the school.

Spa Coordinator must prepare and seek approval of the SPA Year Plan & event calendar along with the budget from the Centre Head, before submitting to Vertex.

Administration Related

Ensure Implementation of Administrative Systems, Processes and Policies as suggested by Cluster/Vertex and conduct audit at regular intervals.

Record and keep track of stock held and required at centers.

SPA Coordinator along with the Centre Head to ensure Implementation of HR Policies and Processes as per guidelines of the Vertex in relation to Appraisal, Induction, Recruitments, Transfers, Joining and exits.

Follow up with centre Administrator for the upkeep and maintenance of the infrastructure and workstations.

Academics Related

SPA Coordinator is expected to share the responsibility with the Coaches for the emotional and physical well-being of each student in the respective grade levels.

Plan for effective delivery of curriculum by means of the Academic SPA Planner

Ensure availability of necessary equipment for effective curriculum implementation.

Observe sessions in each activity daily.

Provide timely feedback to coaches.

Ensure uniformity in implementation of the sessionplans.

Maintain the equipment used in implementation and planning.

3. Session Plan /SPA Curriculum Planner (Year Plan) (Refer to clause no. 11)

Ensure that the coaches’ duties are allocated by Astt. Spa Coordinator

Assigning of work and provide acknowledgement of the work assigned and completion of SPA Planners.

Audit SPA Planner on a weekly basis.

Conduct fortnightly planning with the SPA Coaches

Ensure Coaches attend Scheduled Monthly Curriculum Workshops with their respective HOD.

The arrangements, planning and requisitioning for the ISP should be done at least a month/fortnight in advance. P.O approval for registration fees to be provisioned / done well in advance.

Parents to be informed about the ISP event through a circular /student handbook note, well in advance.

Provide timely data as and when required by Vertex/Cluster, pertaining to the ongoing participations and Team reports.

Keep the Principal informed about any specific issue/concern which needs his/her intervention.

Keep the parents informed in case of any specific incident, health issues and the progress of the child. Back it up with a note in the student handbook and if required, make a courtesy call and inform the parent.

To communicate and ensure that SPA sessions are not affected during the ISP, any Coach substitution must be discussed and accordingly prepare the provisional proxy schedule plan for the week.

Arrange for substitute Coaches(s), if freely available, or else equally divide and merge the students with second activity, other indoor/ outdoor activities, as applicable.

Communicate and seek advance concurrence/approval from Vertex /functional head /Principal for any major changes happening in the ISP schedule or change in POA.

A field trip requisition form needs to be duly filled by the SPA Coordinator, approved by the principal and given to the Administrator at least a fortnight in advance.

Team/individual registrations along with requisite documents to be submitted and complied with strictly as per the rules and last date of registration for the ISP event.

It is compulsory for students to wear the School Team Jerseys provided by the School for all ISP events.

Any last-minute change in date, schedule or venue must be intimated to the parents either through a circular or by a note in the student handbook or(and) through telephone if required.

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