Specialist - Transfer Agency Fund Integration

Theapexgroup; Pune District; On-site; INR 3,500,000 - 7,000,000; Full time

Job summary

The Apex Group is seeking an Assistant Vice President to join the Open-Ended Transfer Agency Integration team in India (Bangalore/Pune/Mumbai). The candidate will work with Global Client Service Managers and Onboarding teams on setup, integration, and administration of Open-Ended Funds, ensuring AML/KYC compliance and efficient investor lifecycle management.

Ideal candidates will have 10+ years in Hedge Fund investor services, AML/KYC exposure, and strong communication.

Qualifications

• Experience in Hedge Funds investor servicing and AML/KYC procedures.
• Familiarity with FATCA/CRS reporting and related tax forms.

Responsibilities

• Lead the Open-Ended Transfer Agency integration projects.
• Perform AML/KYC reviews and ensure compliance across entities.
• Onboard and migrate investor data, review fund documents, and verify FATCA/CRS classifications.
• Coordinate with global teams to meet regulatory standards and SLAs.
• Prepare and review contract notes, NAV statements, and audit-related documents.
• Support automation, migrations, and process improvements within projects.

Skills

AML/KYC

Investor onboarding

Transfer Agency

Project management

Communication

Tools

World-Check

Pythagoras

Lexus-Nexus

Job description

The Apex Group was established in Bermuda in 2003 and is now one of the world's largest fund administration and middle office solutions providers. Our business is unique in its ability to reach globally, service locally and provide cross-jurisdictional services. With our clients at the heart of everything we do, our hard-working team has successfully delivered on an unprecedented growth and transformation journey, and we are now represented by over circa 13,000 employees across 112 offices worldwide. Your career with us should reflect your energy and passion.

That’s why, at Apex Group, we will do more than simply ‘empower’ you. We will work to supercharge your unique skills and experience.

Take the lead and we’ll give you the support you need to be at the top of your game. And we offer you the freedom to be a positive disrupter and turn big ideas into bold, industry-changing realities.

Designation - Assistant Vice President 1/2/3

Role - Specialist - Open Ended TA Integration

Bangalore/Pune/Mumbai - India

The successful candidate will join the Open-Ended Transfer Agency Integration team as an Assistant Vice President and will be closely working with Global Client Service Managers and Client Onboarding Team in connection with the performance of duties related to the set-up and integration of administration of Open-Ended Funds. Candidate should have around 10+ years of relevant experience in the Administration of Hedge Funds Investor Service, AML & KYC, FATCA/CRS and conversion/migration experience of onboarding/transferring investors from different administrators. The candidate requires excellent communication and has ensure that all interactions with the client and internal stakeholders are handled in a timeous manner and with a quality of response that continually exceeds the service expectations.

Reporting

The position reports to VP - Open-Ended Transfer Agency-Integration

About Apex

The Apex Group is a global financial services provider with 13,000+ staff across 100+ offices globally. We look to recruit bright, articulate and numerate employees who are not afraid of a challenge and are prepared to work hard and love what they do. Every employee plays a part in making Apex who we are today. The more we grow, the more important that becomes. Whatever your career path or expertise Apex provides a global platform to allow you to thrive.

Job Specification

Working on investor setup of new business launches/conversions and project management.

Should be able to perform quality reviews for all entity types. i.e Corporates, foundation/ Charities, institutional Investors, designated bodies etc, based on the Anti-Money Laundering (AML) policies and guidelines

Work extensively with various teams across global locations to fulfil an entity's KYC requirements as mandated by compliance and regulatory standards.

Discuss recently released guidance or changes in common approach during team meetings.

Should be well versed with any or all AML guidance for Cayman, Delaware, Australia, Ireland, Bermuda etc.

Should have working knowledge of any or all of screening tools viz. World Check, Pythagoras, Lexus-Nexus etc.

Tax form validation for CRS and FATCA operations covering FATCA CRS reporting. Should have working knowledge of FATCA/CRS reporting. He/She should be able to review US tax forms i.e., W9, W8-BEN, W8-IMY, Withholding statements etc.

Strong domain knowledge is essential & understanding of Transfer Agency business

Onboard investor/migrate data onto Apex accounting platforms by Reviewing fund legal documents and investor documents for new and existing clients.

Setting up/reviewing investor account in system along with AML & KYC status and FATCA/CRS classification and bank details

Understanding of end-to-end hedge fund investor life cycle

Preparing datasets, setting up of Contract note and NAV Statement template in system

Performing reconciliations and handling investor queries.

Facilitating discussions to resolve reconciling differences, if any.

Preparing/reviewing the contract note and releasing it to investors.

Providing the support/documents related to the setup and migration of funds as part of audit requirements.

Support operations on projects related to automations/ migrations/ conversions/ process improvements, etc.

Support global changes in Key operating procedures and implementation.

Coordinating with Internal/External Stake holders such as Fund Accounting team, Compliance, Auditors, Client Service Managers and Clients.

Effectively monitoring deliverables to ensure SLA compliance within set accuracy standards.

Create and maintain an action item list and a standard project plan for migration projects.

Develop and maintain project timelines and deliverables.

Manage external as well as internal expectations regarding deliverables, with regular client and internal meetings as required.

Participate in and / or lead new service initiatives and projects.

Ensure proper