Specialist - Payroll, Compliance and HR Operations

Etaash Consultants; Mumbai; On-site; INR 350,000 - 550,000; Full time

Job summary

Etaash Consultants is supporting a major multinational bank in Mumbai, seeking an expert in Payroll, Compliance and HR Operations. This senior role covers local and expatriate payroll, tax filings and audit support, with a focus on regulatory compliance and efficient HR processes.

Reporting to the Head of HR Operations and Technology, you will drive budgeting, reporting, and policy development while collaborating with cross-functional teams to ensure accuracy and timeliness in payroll and

Qualifications

• Core knowledge of India Payroll and Compliances - principles, policies, models, structures, and administration.
• Familiarity with HR Laws, Legal & Compliance, Data & Systems for Payroll, Compliance and HR Operations

Responsibilities

• Manage the compensation system for local employees and expatriates.
• Handle monthly payroll processing, including inputs to payroll vendor and salary sheets.
• Ensure accuracy and timeliness in payroll processing and address discrepancies.
• Assist in process improvements and automation in payroll and compliance.
• Manage taxation matters related to expatriates, including tax calculations and filings.
• Coordinate with internal and external auditors during audits and implement corrective actions.
• Track personnel expense budgets and prepare HR metrics reports.
• Ensure compliance with labour laws registrations and returns, PF compliance, and attendance systems.

Skills

MS PowerPoint

MS Excel

Analytical skills

Interpersonal skills

Time management

Detail oriented

Problem solving

Education

MBA/PGDM in HR

Job description

Our client is a major multinational bank, part of a leading financial group, offering comprehensive financial services like corporate/retail banking, loans, investment, and digital solutions globally, known for its international presence and serving individuals, SMEs, and large corporations through branches and online platforms. It provides extensive services, from cash management and trade finance to asset management, and plays a significant role in global finance.

PURPOSE OF THE POSITION

The profile is that of a specialist in Payroll , Compliance and HR Operation.

REPORTING

The role reports to the Head of HR Operations and Technology

KEY RESPONSIBILITIES

PAYROLL MANAGEMENT

• Manage the compensation system for both locally hired employees and expatriates.
• Manage monthly payroll processing, including providing inputs to the payroll vendor, reviewing salary sheets, and submitting accounting vouchers for approval.
• Ensure accuracy and timeliness in payroll processing and address any discrepancies.
• Assist in process improvements and automations in the area of payroll and compliance

TAXATION

• Manage taxation matters related to expatriates, including tax calculations, filings, and compliance with local taxation laws.
• Perform quarterly and annual tax validation for expatriates and prepare necessary documentation for tax filings.
• Ensure timely filing of income tax returns and maintaining records as per statutory requirements.

AUDIT SUPPORT

• Support the organization in readiness for internal audits and ensure corrective actions are implemented on audit findings.
• Coordinate with internal and external auditors during audits, providing necessary documentation and information.
• Address any audit findings and implement corrective actions in collaboration with relevant departments.

BUDGETING AND REPORTING

• Track personnel expense budgets and forecast financial needs related to HR expenditures.
• Prepare and submit regular reports to the Head Office on payroll, budget status, and other relevant HR metrics pertaining to Payroll
• Monthly Headcount reports

COMPLIANCE MANAGEMENT

Ensure compliance with statutory regulations, including but not limited to:

• Filing registrations and returns related to labor laws and HR regulations.
• Managing Provident Fund (PF) compliance, including documentation, withdrawal/transfer cases, and responding to notifications/ employee queries.
• Manage the leave and attendance system, ensuring proper record-keeping and compliance with internal policies.

RBI COMPLIANCE

• Ensure adherence to RBI regulations regarding mandatory leave and job rotations at the branch level.

OTHER HR FUNCTIONS

• Collaborate with other HR team members to develop and implement HR policies and procedures.
• Stay updated on HR best practices and regulatory changes to ensure continual improvement.

KNOWLEDGE, SKILLS, EXPERIENCE & QUALIFICATIONS

KNOWLEDGE

• Core knowledge of India Payroll and Compliances - principles, policies, models, structures, and administration.
• Familiarity with HR Laws, Legal & Compliance, Data & Systems for Payroll, Compliance and HR Operations

SKILLS

• Strong command over MS PowerPoint and Excel
• Strong analytical, data interpretation, and problem-solving skills.
• Excellent interpersonal skills
• Ability to work alone and be able to cope under strenuous situations
• Demonstrating high levels of energy in problem solving
• Detail-oriented with high integrity.
• Efficient time management

EXPERIENCE

• Must have at least 8-14 years of experience in HR Operations, Payroll and Compliance
• Must have proven experience with Indian compensation & labor laws
• Must have ability to review existing HR practices to ensure compliance and adopt best practices
• Must have experience of developing relevant policies and procedures and of bringing in efficiencies and streamlining processes related to Payroll, Compliances and HR Operations
• Good experience in project management and budgeting

QUALIFICATIONS

• MBA/PGDM in HR