Service Planner

Rentokil Initial Hygiene India Private Limited; Tirupati; On-site; INR 350,000 - 520,000; Full time

Benefits offered by this job

Annual Performance Based Bonus

Group Mediclaim Insurance Policy

Job summary

Rentokil PCI seeks a mid-level Operations Coordinator in India to manage service planning and field coordination. You will work with Sales and Service teams to schedule visits, handle renewals, and ensure timely updates across digital systems.

Ideal candidates have 1–3 years in a similar role, strong attention to detail, and the ability to navigate internal software platforms while maintaining excellent customer communication and operational efficiency.

Qualifications

• Minimum graduation with 1–3 years of relevant experience managing a team.
• Basic computer skills for reporting/work management.
• Communication with external customers and technicians.
• Knowledge of territory handled for planning.

Responsibilities

• Know and develop proficiency in iCABS, ServiceTrak and other systems.
• Organise schedule and planning of all service requirements for technicians.
• Plan renewals visits, enquiries, call outs and complaints by priority.
• Liaise with Sales and Service teams to slot urgent service visits and inform customers.
• Ensure service issues and feedback are followed up and documented.
• Update service data from dockets, logs and orders into systems promptly.
• Support transition from paper to digital planning with data integrity.
• Review service reports with OE and BM and flag critical trends to management.
• Monitor productivity and KPIs with branch staff and management.

Skills

Decisive

Attention to detail

Planning & organizing

Analytical skills

Customer oriented

Negotiation skills

Patience

Education

Graduation

Tools

iCABS

ServiceTrak

Job description

About Rentokil PCI

Rentokil PCI is the leading pest control service provider in India. A Rentokil Initial brand, Rentokil PCI was formed in 2017 through a joint venture (JV) between Pest Control India, the number one pest control company in India, and Rentokil, the world’s leading pest control brand. Rentokil PCI aims to set new standards for customer service with operations across 250 locations in India. The JV brand also focuses on developing industry‑leading service operations through the sharing of best practices, new innovations and the use of digital technologies.

General Duties & Responsibilities

• To know and develop proficiency in handling internal company software platforms ie iCABS, ServiceTrak and any other systems that may be introduced.
• Organisation of schedule and planning of all service (including contracts, jobbing, call outs, etc.) requirements on a daily, weekly and monthly basis for all technicians within the branch
• Priority-wise planning of all due for Renewals visits, enquiries, call outs and complaints
• Liaise with Sales and Service team to best accommodate urgent service visit appointments and communicate changes to affected customers timely.
• Ensure customer service-related complaints or termination notifications are attended to effectively and promptly. Manage service documentation and ensure all customer/technician’s feedback are followed up with actions
• Ensure all service data from dockets, log cards, service orders and other sources is updated accurately into business systems in timely manner
• Supports business transition from paper-based to system and digital-based planning, visit documents, whilst upholding documentation integrity.
• Review service report with OE and BM and highlight areas of concern – critical backlog and weekly trend to manager.
• Reviews and provides service compliance updates daily.
• Assist & help Assistant Branch Manager/Branch Manager in monitoring service productivity and efficiency related KPIs
• Maintain positive working relationship and effective communication with Sales & Service Colleagues, Supervisor, Technician, Operations staff for any service related issues. Coordinate with Sales for any available slots, time adjustment for new sales scheduling.
• Work with branch management to correct service areas distributed across the business based on annual revenue from areas, time on site, travel time & routine requirements
• Expected to be knowledgeable about company safety policies and safety (SRA) requirements on the job, be able to read and understand company policies
• Any unresolved issues should be quickly elevated to the next level of management for prompt resolution
• Any other similar duties as and when specified by the manager

Key Deliverables

• On time service planning
• Achieving progressive improvement in State of Service (SOS) and meet SOS targets assigned by the branch
• Minimizing service backlog (meet our contractual obligations)

Requirements

• Be decisive
• Attention to details and accuracy
• Planning & organizing
• Analytical skills
• Customer oriented
• Negotiation skills would be an added advantage
• Ability to work patiently in a dynamic service environment

Educational / Other Requirements

• Minimum graduation with 1 to 3 years of relevant experience of managing team
• Basic computer skills - for reporting/work management (Advanced computer skills would be an added advantage)
• Communication - speaking on phone to external customers & internally with technicians, other Operations colleagues.
• Knowledge of territory which is handled for planning
• Liaise with the Operations Manager, Operations Executive, Junior Operations Coordinator, Local Service Supervisors to establish service requirements and provide information, assurance and advice as required
• Communicate all service issues in a timely manner to the ABM/BM, Operations Manager

Benefits

Attractive incentives

• Annual Performance Based Bonus
• Group Mediclaim Insurance Policy

What can you expect from RPCI?

Our values lie at the core of our mission and vision. We believe that it’s our people who make our company what it is. We believe in:

• Safety
• Integrity
• Innovation
• Learning & Development
• Open & Transparent
• Performance Orientation

DEI statement

At RPCI, we believe in commitment to build an inclusive, varied workplace welcoming to people of all backgrounds.

Experience Level

Mid Level