Senior Purchasing Associate

PFI Innovation Centre India; Gurugram District; On-site; INR 600,000 - 900,000; Full time

Job summary

PFI Innovation Centre India in Gurugram is seeking a procurement professional to process and support requisitions, align with preferred suppliers, and manage category strategies.

You will resolve issues related to POs, supplier selection, catalog usage, and requisition workflow, while acting as a liaison among requestors, Category Managers, Accounts Payable, and suppliers. The role emphasizes data-driven analysis, system enhancements, and continuous improvement of SourcetoPay processes.

Qualifications

• Degree in Business, Supply Chain, Finance, or related field preferred.
• 3–5 years of business experience in procurement, sourcing, operations, financial operations, or a related area.
• Fluency in Japanese preferred.
• Understanding of sourcing and procurement concepts, contract/supplier management, and P2P workflows.
• Ability to quickly learn new technology and navigate multiple enterprise systems.
• Experience working in BPO/sharedservice environments preferred.
• Analytical and problem-solving mindset with strong communication skills.
• Ability to independently resolve issues and recommend process improvements.

Responsibilities

• Process and support procurement requisitions, ensuring purchase activity aligns with preferred suppliers and category strategies.
• Resolve issues related to purchase orders, supplier selection, catalog usage, and requisition workflow.
• Serve as a liaison between business requestors, Category Managers, Accounts Payable, Suppliers, and Procurement Operations.
• Resolve escalations and operational breakdowns by partnering with internal teams and external suppliers.
• Support supplier onboarding and ensure accurate and complete supplier information flows through systems.
• Act as an SME for procurement system functionality; assist in documenting requirements and testing system enhancements.
• Participate in initiatives to improve the SourcetoPay architecture, including automation, UI improvements, and data integrity.
• Conduct analysis of procurement and supplier performance metrics, category spend, and operational data.
• Generate reports to support internal business decisions, Procurement Operations, and Category Management.
• Identify process gaps or inconsistencies revealed through data trends and propose solutions.
• Identify and escalation opportunities for policy, workflow, or system enhancements to improve buying experience and cycle times.
• Ensure procurement activity adheres to internal controls, sourcing policies, and compliance requirements.
• Support change management, communications, and training related to updates in systems or processes.

Skills

Analytical

Data analysis

Communication

Cross-functional collaboration

Problem solving

Japanese language

Education

Bachelor’s degree in Business / Supply Chain / Finance

Tools

ERP systems

P2P workflow tools

Job description

• Process and support procurement requisitions, ensuring purchase activity aligns with preferred suppliers and category strategies.
• Resolve issues related to purchase orders, supplier selection, catalog usage, and requisition workflow.
• Serve as a liaison between business requestors, Category Managers, Accounts Payable, Suppliers, and Procurement Operations.
• Resolve escalations and operational breakdowns by partnering with internal teams and external suppliers.
• Support supplier onboarding and ensure accurate and complete supplier information flows through systems.
• Act as an SME for procurement system functionality; assist in documenting requirements and testing system enhancements.
• Participate in initiatives to improve the SourcetoPay architecture, including automation, UI improvements, and data integrity.
• Conduct analysis of procurement and supplier performance metrics, category spend, and operational data.
• Generate reports to support internal business decisions, Procurement Operations, and Category Management.
• Identify process gaps or inconsistencies revealed through data trends and propose solutions.
• Identify and escalation opportunities for policy, workflow, or system enhancements to improve buying experience and cycle times.
• Ensure procurement activity adheres to internal controls, sourcing policies, and compliance requirements.
• Support change management, communications, and training related to updates in systems or processes.

Responsibilities

• Process and support procurement requisitions, ensuring purchase activity aligns with preferred suppliers and category strategies.
• Resolve issues related to purchase orders, supplier selection, catalog usage, and requisition workflow.
• Serve as a liaison between business requestors, Category Managers, Accounts Payable, Suppliers, and Procurement Operations.
• Resolve escalations and operational breakdowns by partnering with internal teams and external suppliers.
• Support supplier onboarding and ensure accurate and complete supplier information flows through systems.
• Act as an SME for procurement system functionality; assist in documenting requirements and testing system enhancements.
• Participate in initiatives to improve the SourcetoPay architecture, including automation, UI improvements, and data integrity.
• Conduct analysis of procurement and supplier performance metrics, category spend, and operational data.
• Generate reports to support internal business decisions, Procurement Operations, and Category Management.
• Identify process gaps or inconsistencies revealed through data trends and propose solutions.
• Identify and escalation opportunities for policy, workflow, or system enhancements to improve buying experience and cycle times.
• Ensure procurement activity adheres to internal controls, sourcing policies, and compliance requirements.
• Support change management, communications, and training related to updates in systems or processes.

Requirements

• Degree in Business, Supply Chain, Finance, or related field preferred.
• 3–5 years of business experience in procurement, sourcing, operations, financial operations, or a related area.
• Fluency in Japanese preferred.
• Understanding of sourcing and procurement concepts, contract/supplier management, and P2P workflows.
• Ability to quickly learn new technology and navigate multiple enterprise systems.
• Experience working in or with BPO/sharedservice environments preferred.
• Analytical
• Strong analytical skills for reviewing data, identifying trends, and diagnosing rootcause issues.
• Ability to independently resolve issues and recommend process improvements.
• Strong written and verbal communication skills to interact with suppliers, associates, and business partners.
• Ability to manage crossfunctional interactions and build strong working relationships.
• High degree of initiative, ownership, and ability to prioritize independently.
• Strong customerservice orientation with a continuousimprovement mindset.
• Teamfocused and adaptable to evolving priorities in a dynamic enterprise environment.