Senior Process Associate

CO_ANT-MUM Annet Technologies Mumbai LLP; Mumbai; On-site; INR 450,000 - 650,000; Full time

Job summary

Apex Group seeks a dedicated lease abstraction professional in Mumbai to analyze commercial and residential lease terms, extract critical financial and legal data, and enter it into client systems with precision.

Strong QA, attention to detail, and collaboration with project teams are essential, along with familiarity with lease platforms such as Yardi, MRI, Lucernex, Visual Lease, or CoStar.

Qualifications

• Education: Any Graduate, preferably B.Com. 1–3 years of experience in lease abstraction, real estate administration, or legal documentation review.
• Experience with commercial and residential lease agreements across diverse geographies and property types.
• Familiarity with lease abstraction platforms and real estate databases (Yardi, MRI, Lucernex, Visual Lease, CoStar).
• Understanding of lease terms such as CAM, rent escalations, renewal options.

Responsibilities

• Review lease documents to extract critical financial, legal, and operational terms.
• Abstract key information such as rent schedules, renewal options, termination clauses, and operating expenses.
• Input abstracted data into lease management systems or client platforms with accuracy.
• Perform self- and peer-reviews to maintain high quality and compliance.
• Adapt abstraction formats to meet client requirements and project specifications.
• Collaborate with team members to resolve queries and maintain workflow.
• Document and report abstracted leases for internal tracking or client delivery.
• Ensure confidentiality and regulatory compliance in handling lease data.
• Contribute to process improvements and automation initiatives.

Skills

Lease Abstraction

Data Abstraction

Quality Assurance

Communication

Time Management

Documentation

Education

Any Graduate (preferably B.Com)

Tools

Yardi

MRI

Lucernex

Visual Lease

CoStar

Job description

Key duties and responsibilities

• Lease Document Review - Analyze commercial and residential lease agreements to identify and extract critical financial, legal, and operational terms.


• Data Abstraction - Abstract key information such as rent schedules, renewal options, termination clauses, operating expenses, and other lease provisions with 100% accuracy.


• Database Entry and Management - Input abstracted data into lease management systems or client-specific platforms, ensuring consistency and completeness.


• Quality Assurance - Perform self-reviews and participate in peer reviews to maintain high standards of accuracy and compliance with project guidelines.


• Client-Specific Customization - Adapt abstraction formats and processes to meet unique client requirements and project specifications.


• Collaboration and Communication - Work closely with team members, project leads, and cross-functional departments to resolve queries and ensure smooth workflow.


• Documentation and Reporting - Maintain proper documentation of abstracted leases and generate reports as required for internal tracking or client delivery.


• Compliance and Confidentiality - Ensure all lease data is handled in accordance with confidentiality agreements and regulatory standards.


• Continuous Improvement - Contribute to process enhancements, automation initiatives, and best practices to improve efficiency and accuracy.

Experience and skills

• Education: Any Graduate, preferably B.Com 1–3 years of experience in lease abstraction, real estate administration, or legal documentation review.


• Proven track record of working with commercial and residential lease agreements across diverse geographies and property types.


• Experience using lease abstraction platforms, document management systems, or real estate databases (e.g., Yardi, MRI, Lucernex, Visual Lease, CoStar).


• Familiarity with BPM (Business Process Management) environments and client-driven service delivery models.


• Attention to Detail: Ability to identify and extract nuanced lease terms with precision and consistency.


• Legal and Real Estate Acumen: Understanding of lease structures, terminology, and implications of clauses such as CAM, rent escalations, and renewal options.


• Analytical Thinking: Strong ability to interpret complex documents and assess their impact on financial and operational metrics.


• Technical Proficiency: Skilled in Microsoft Excel, Word, and lease abstraction tools; comfortable navigating digital document workflows.


• Communication: Clear and concise written communication to produce accurate lease summaries and collaborate with internal teams.


• Time Management: Capable of handling multiple leases and meeting tight deadlines without compromising quality.


• Quality Assurance: Commitment to maintaining high standards through peer reviews, audits, and continuous improvement.

Disclaimer: Unsolicited CVs sent to Apex (Talent Acquisition Team or Hiring Managers) by recruitment agencies will not be accepted for this position. Apex operates a direct sourcing model and where agency assistance is required, the Talent Acquisition team will engage directly with our exclusive recruitment partners.

About Apex Group

We are dedicated to driving positive change in financial services while fuelling the growth and ambitions of asset managers, allocators, financial institutions, and family offices. Established in Bermuda in 2003, the Group has continually disrupted the asset serving industry through our investment in innovation and talent. Today, we set the pace in asset servicing and stand out for our unique single-source solution and unified cross asset-class platform which supports the entire value chain, harnesses leading innovative technology, and benefits from cross-jurisdictional expertise delivered by a long-standing management team and over 13,000 highly integrated professionals.

We’re a people-powered business, and our people are full of ambition. Together, we’re inspired to lead the new era of data and tech enabled service. Bringing new products and services to market. Sharpening our client focus. Disrupting the market to exceed expectations. Innovating across a range of specialisms.

With our focus on making a difference to our people, our planet and our society, you’ll experience more here than you would at most other companies. Prepare to accelerate. We’re a people-powered business with a vision to inspire a new era of service-led FinTech. We’re expanding globally and offering more to our clients. This means you get more opportunities to grow with us. So prepare to accelerate. We’ll make sure the time and effort you put in takes you further, faster. Positive change starts with you.

We’re a people-powered business with a vision to inspire a new era of service-led FinTech. We’re expanding globally and offering more to our clients. This means you get more opportunities to grow with us. So prepare to accelerate. We’ll make sure the time and effort you put in takes you further, faster. The journey is yours to own. When you stretch yourself, you grow. We want you to explore ways of working that will see you thrive as part of something bigger. We’ll help you with a solid structure, challenging projects, vibrant networks, supportive colleagues and approachable leaders. All the things you need to own your unique journey.