Senior Process Associate

Apex Group; Mumbai; On-site; INR 350,000 - 520,000; Full time

Job summary

Apex Group in Mumbai invites applications for a Lease Abstraction Specialist. You will analyze commercial and residential leases, extract key financial and operational terms, and ensure 100% accuracy in data entry into lease management systems.

The role requires 1–3 years in lease abstraction or real estate administration, with experience in platforms like Yardi, MRI, or Visual Lease, and strong Excel skills.

Qualifications

• 1–3 years of lease abstraction or real estate administration experience.
• Experience with commercial and residential lease agreements across geographies and property types.
• Familiarity with lease abstraction platforms and document management systems.
• Knowledge of BPM environments and client-driven service delivery models.
• Attention to detail to identify and extract nuanced lease terms with precision.
• Strong proficiency in Excel and MS Word; ability to generate reports.

Responsibilities

• Analyze lease agreements to identify and extract critical financial, legal, and operational terms.
• Abstract rent schedules, renewal options, termination clauses, operating expenses, and other lease provisions with high accuracy.
• Enter abstracted data into lease management systems or client platforms with consistency.
• Perform self- and peer reviews to maintain high QA standards and compliance.
• Adapt abstraction formats to meet client requirements and project specs.
• Collaborate with team members and cross-functional departments to resolve queries.
• Maintain documentation of abstracted leases and generate client reports as needed.
• Ensure confidentiality and regulatory compliance in handling lease data.
• Contribute to process enhancements and automation initiatives to improve efficiency.

Skills

Lease abstraction

Data extraction

Attention to detail

Analytical thinking

Communication skills

Microsoft Excel

Team collaboration

Education

Any Graduate, preferably B.Com

Tools

Yardi

MRI

Lucernex

Visual Lease

CoStar

Job description

The Apex Group was established in Bermuda in 2003 and is now one of the world’s largest fund administration and middle office solutions providers.

Our business is unique in its ability to reach globally, service locally and provide cross-jurisdictional services. With our clients at the heart of everything we do, our hard-working team has successfully delivered on an unprecedented growth and transformation journey, and we are now represented by over circa 13,000 employees across 112 offices worldwide.Your career with us should reflect your energy and passion.

That’s why, at Apex Group, we will do more than simply ‘empower’ you. We will work to supercharge your unique skills and experience.

Take the lead and we’ll give you the support you need to be at the top of your game. And we offer you the freedom to be a positive disrupter and turn big ideas into bold, industry-changing realities.

For our business, for clients, and for you

Key duties and responsibilities

• Lease Document Review - Analyze commercial and residential lease agreements to identify and extract critical financial, legal, and operational terms.
• Data Abstraction - Abstract key information such as rent schedules, renewal options, termination clauses, operating expenses, and other lease provisions with 100% accuracy.
• Database Entry and Management - Input abstracted data into lease management systems or client-specific platforms, ensuring consistency and completeness.
• Quality Assurance - Perform self-reviews and participate in peer reviews to maintain high standards of accuracy and compliance with project guidelines.
• Client-Specific Customization - Adapt abstraction formats and processes to meet unique client requirements and project specifications.
• Collaboration and Communication - Work closely with team members, project leads, and cross-functional departments to resolve queries and ensure smooth workflow.
• Documentation and Reporting - Maintain proper documentation of abstracted leases and generate reports as required for internal tracking or client delivery.
• Compliance and Confidentiality - Ensure all lease data is handled in accordance with confidentiality agreements and regulatory standards.
• Continuous Improvement - Contribute to process enhancements, automation initiatives, and best practices to improve efficiency and accuracy

Experience and skills:

• Education: Any Graduate, preferably B.Com
• 1–3 years of experience in lease abstraction, real estate administration, or legal documentation review.
• Proven track record of working with commercial and residential lease agreements across diverse geographies and property types.
• Experience using lease abstraction platforms, document management systems, or real estate databases (e.g., Yardi, MRI, Lucernex, Visual Lease, CoStar).
• Familiarity with BPM (Business Process Management) environments and client-driven service delivery models.
• Attention to Detail: Ability to identify and extract nuanced lease terms with precision and consistency.
• Legal and Real Estate Acumen: Understanding of lease structures, terminology, and implications of clauses such as CAM, rent escalations, and renewal options.
• Analytical Thinking: Strong ability to interpret complex documents and assess their impact on financial and operational metrics.
• Technical Proficiency: Skilled in Microsoft Excel, Word, and lease abstraction tools; comfortable navigating digital document workflows.
• Communication: Clear and concise written communication to produce accurate lease summaries and collaborate with internal teams.
• Time Management: Capable of handling multiple leases and meeting tight deadlines without compromising quality.
• Quality Assurance: Commitment to maintaining high standards through peer reviews, audits, and continuous improvement.