Assistant Manager

CO_ANT-MUM Annet Technologies Mumbai LLP; Chennai District; Hybrid; INR 1,200,000 - 2,100,000; Full time

Job summary

Apex Group's Apex FUND SERVICES unit is seeking a detail-oriented Process Lead for Lease Abstraction within BPM. The role drives high-quality abstracts, supports process improvements, and mentors teammates. Office locations include Pune or Hyderabad with smart working options.

The incumbent will coordinate daily deliverables, ensure confidentiality, and contribute to continuous improvement initiatives for client delivery in a global financial services setting.

Qualifications

• Graduate or postgraduate degree in Commerce, Accounting, or Business Administration.
• 4+ years of lease abstraction or real estate administration experience.
• Ability to train and mentor junior lease analysts and onboard new team members.

Responsibilities

• Project management support and coordination with the project manager.
• Lease document review to extract critical financial, legal, and operational terms.
• Review data in lease management systems ensuring accuracy and completeness.
• Quality assurance through self and peer reviews to maintain standards.
• Document quality checks, reporting, and client-specific customization.
• Collaborate with cross-functional teams to ensure smooth workflow and compliance.

Skills

Project Management

Lease Abstraction

Data Analysis

Quality Assurance

Documentation

Client Communication

Time Management

SOP Creation

Education

Commerce/Accounting/Business Administration

Tools

Yardi

MRI

Lucernex

Visual Lease

CoStar

Job description

APEX FUND SERVICES

Functional Title: Process Lead Department: BPM Employment Type: Permanent

The Apex Group was established in Bermuda in 2003 and is now one of the world’s largest fund administration and middle office solutions providers. Our business is unique in its ability to reach globally, service locally and provide cross-jurisdictional services. With our clients at the heart of everything we do, our hard-working team has successfully delivered on an unprecedented growth and transformation journey, and we are now represented by over circa 13,000 employees across 112 offices worldwide. Your career with us should reflect your energy and passion. That’s why, at Apex Group, we will do more than simply ‘empower’ you. We will work to supercharge your unique skills and experience. Take the lead and we’ll give you the support you need to be at the top of your game. And we offer you the freedom to be a positive disrupter and turn big ideas into bold, industry-changing realities. For our business, for clients, and for you.

About Apex Apex Group Ltd., established in Bermuda in 2003, is a global financial services provider. With 50 offices worldwide and 12,000 employees upon the close of announced acquisitions, Apex delivers an extensive range of services to asset managers, capital markets, private clients and family offices. The Group has continually improved and evolved its capabilities to offer a single-source solution through establishing the broadest range of services in the industry including fund services, digital onboarding and bank accounts, depositary, custody and super ManCo services, business services including HR and Payroll and a pioneering ESG Ratings and Advisory service for private companies. We look to recruit bright, articulate, and numerate employees who are not afraid of a challenge. You are prepared to work hard, love what they do and be prepared to innovate. Every employee plays a part in making Apex who we are today and the more that we grow, the more important that becomes. Whatever your career path or specialism Apex provides a global platform to allow you to thrive.

About the Team

We are seeking a detail-oriented and proactive Process Lead to join our dynamic BPM – Lease Abstraction team. The Process Lead plays a critical role in maintaining high-quality abstracts, optimizing processes, and supporting continuous improvement initiatives. Additionally, the role involves mentoring team members and ensuring consistent adherence to organizational policies and service-level expectations. This role involves managing daily deliverables and coordinating with project manager. Apex India office is in Pune or Hyderabad, but we offer smart working, with some time working from home, as required.

• Project Management Support- Assist the project manager in managing the projects and other management activities
• Lease Document Review- Analyze commercial and residential lease agreements to identify and extract critical financial, legal, and operational terms.
• Database Review and Management– Review the data in the lease management systems or client-specific platforms, ensuring consistency and completeness.
• Quality Assurance- Perform self-reviews and participate in peer reviews to maintain high standards of accuracy and compliance with project guidelines.
• Document QC Reporting & Analysis: Review the Document Quality Check reports and analyze the findings based on client feedback.
• Client-Specific Customization- Adapt abstraction formats and processes to meet unique client requirements and project specifications.
• Collaboration and Communication- Work closely with team members, project leads, and cross-functional departments to resolve queries and ensure smooth workflow.
• Documentation and Reporting- Maintain proper documentation of reviewed leases and generate reports as required for internal tracking or client delivery.
• Compliance and Confidentiality- Ensure all lease data is handled in accordance with confidentiality agreements and regulatory standards.
• Continuous Improvement- Contribute to process enhancements, automation initiatives, and best practices to improve efficiency and accuracy
• Data Accuracy: Maintain 100% data accuracy in all assigned tasks by following established standards and performing thorough reviews.

Experience and skills:

• Education: Any Graduate/Postgraduate of Commerce, Accounting, or Business Administration
• 4+years of experience in lease abstraction, real estate administration, or legal documentation review.
• Ability to train and mentor junior lease analysts and assist in onboarding new team members.
• Proven track record of working with commercial and residential lease agreements across diverse geographies and property types.
• Experience using lease abstraction platforms, document management systems, or real estate databases (e.g., Yardi, MRI, Lucernex, Visual Lease, CoStar).
• Familiarity with BPM (Business Process Management) environments and client-driven service delivery models.
• Attention-to-Detail: Ability to identify and extract nuanced lease terms with precision and consistency.
• Analytical Thinking: Strong ability to interpret complex documents and assess their impact on financial and operational metrics.
• Technical Proficiency: Skilled in Microsoft Excel, Word, and lease abstraction tools; comfortable navigating digital document workflows.
• Communication: Clear and concise written communication to produce accurate lease summaries and collaborate with internal teams.
• Time Management: Capable of handling multiple leases and meeting tight deadlines without compromising quality.
• Quality Assurance: Commitment to maintaining high standards through peer reviews, audits, and continuous improvement.
• Ability to create and maintain SOPs, processing documentation, checklists and experience in presentation skills.

Nice to have

• Exposure to global lease portfolios and multi-jurisdictional legal frameworks.
• Knowledge of IFRS 16 / ASC 842 lease accounting standards.
• Experience in processing automation or working with AI-assisted abstraction tools.

We are an equal opportunity employer and ensure that no applicant is subject to less favourable treatment on the grounds of gender, gender identity, marital status, race, colour, nationality, ethnicity, age, sexual orientation, socio-economic, responsibilities for dependants, physical or mental disability. Any hiring decision are made based on skills, qualifications and experiences. We measure our success as a business, not only by delivering great products and services and continually increasing our assets under administration and market share, but also by how we positively impact people, society and the planet. For more information on our commitment to Corporate Social Responsibility (CSR) please visit https://theapexgroup.com/csr-policy/.

About Apex Group We are dedicated to driving positive change in financial services while fuelling the growth and ambitions of asset managers, allocators, financial institutions, and family offices. Established in Bermuda in 2003, the Group has continually disrupted the asset serving industry through our investment in innovation and talent. Today, we set the pace in asset servicing and stand out for our unique single-source solution and unified cross asset‑class platform which supports the entire value chain, harnesses leading innovative technology, and benefits from cross‑jurisdictional expertise delivered by a long-standing management team and over 13,000 highly integrated professionals.

We’re a people‑powered business, and our people are full of ambition. Together, we’re inspired to lead the new era of data and tech enabled service. Bringing new products and services to market. Sharpening our client focus. Disrupting the market to exceed expectations. Innovating across a range of specialisms. With our focus on making a difference to our people, our planet and our society, you’ll experience more here than you would at most other companies. Prepare to accelerate. We’re a people‑powered business with a vision to inspire a new era of service‑led FinTech. We’re expanding globally and offering more to our clients. This means you get more opportunities to grow with us. So prepare to accelerate. We’ll make sure the time and effort you put in takes you further, faster. Positive change starts with you. We’re a people‑powered business with a vision to inspire a new era of service‑led FinTech. We’re expanding globally and offering more to our clients. This means you get more opportunities to grow with us. So prepare to accelerate. We’ll make sure the time and effort you put in takes you further, faster. The journey is yours to own. When you stretch yourself, you grow. We want you to explore ways of working that will see you thrive as part of something bigger. We’ll help you with a solid structure, challenging projects, vibrant networks, supportive colleagues and approachable leaders. All the things you need to own your unique journey. Find out more about us