Senior Executive Assistant to Chief Executive Officer

Zeta; Mumbai; On-site; INR 800,000 - 1,200,000; Full time

Job summary

A leading banking technology firm is seeking a Senior Executive Assistant to the CEO in Mumbai. This role requires managing complex travel arrangements, organizing meetings, and supporting the CEO with reports and presentations. Ideal candidates should have strong communication skills, 5-8 years of relevant experience, and proficiency in Google Suite and Microsoft Office. The position is full-time with a focus on multitasking and maintaining confidentiality.

Qualifications

• 5-8 years of relevant experience, preferably in MNCs.
• Strong understanding of international travel requirements.
• Open to travel and comfortable working in US time zones.

Responsibilities

• Manage complex international travel itineraries.
• Handle visa applications and immigration documentation.
• Maintain the calendar for all appointments and meetings.
• Organize meetings, social gatherings, and events.

Skills

Analytical skills

Written and oral communication

Process-oriented

Technical aptitude

Proactive attitude

Collaboration skills

Organizational skills

Education

Bachelor's degree

Master's degree preferred

Tools

Google Suite

Microsoft Office

Job description

Senior Executive Assistant to Chief Executive Officer

Join to apply for the Senior Executive Assistant to Chief Executive Officer role at Zeta

Zeta is a Next‑Gen Banking Tech company that empowers banks and fintechs to launch banking products for the future. It was founded by Bhavin Turakhia and Ramki Gaddipati in 2015.

Our flagship processing platform - Zeta Tachyon - is the industry’s first modern, cloud‑native, and fully API‑enabled stack that brings together issuance, processing, lending, core banking, fraud & risk, and many more capabilities as a single‑vendor stack. 20M+ cards have been issued on our platform globally.

Zeta is actively working with the largest Banks and Fintechs in multiple global markets transforming customer experience for multi‑million card portfolios.

Zeta has over 1700+ employees - with over 70% roles in R&D - across locations in the US, EMEA, and Asia. We raised $280 million at a $1.5 billion valuation from Softbank, Mastercard, and other investors in 2021.

Learn more @ www.zeta.tech, careers.zeta.tech, Linkedin, Twitter

About the role

Zeta is looking to hire an experienced and skilled Executive Assistant to work for our CEO and founder Mr. Bhavin Turakhia.

Job Location: Mumbai

Responsibilities

• Travel Plan, book, and manage complex international travel itineraries (flights, accommodation, ground transportation, etc.)
• Handle visa applications and immigration documentation, in coordination with embassies and visa agencies.
• Prepare detailed travel itineraries for executives, including meeting schedules, travel times, and contingency plans.
• Coordinate and manage charter flight bookings, including route planning, permissions, and on‑ground arrangements.
• Demonstrate strong negotiation skills when dealing with airlines, hotels, and vendors to secure competitive rates and favorable terms.
• Coordinate and maintain the calendar including organizing all appointments, meetings, conferences all across the world etc.
• Managing phone calls, routine emails and correspondence with vendors and clients within India and Internationally.
• Maintain strong follow‑up systems for timely completion of projects/assignments and keep the CEO updated on any developments, status reports related to ongoing projects and share follow‑ups and follow‑throughs with internal and external teams.
• Work on ad hoc research projects and ensure timely completion with 100% accuracy and eye for detailing.
• Should be high on integrity and the ability to maintain confidentiality in day‑to‑day operations.
• Organizing and servicing meetings, social gatherings, and events.
• Project management skills coupled with sound knowledge of multiple time zones, Microsoft suite and G suite.
• Remain up‑to‑date with the latest trends and events in the industry.
• Creating Presentations, summary reports, and budgets as and when required by the CEO.

Skills

• Strong conceptual thinker with strong analytical skills and logical thinking
• Immaculate written and oral communication skills with the ability to take ownership of one's work.
• Process‑oriented: Demonstrable commitment to following processes, documentation etc.
• Proficient at using the Internet, and demonstrable technical aptitude/inclination.
• Proactive with a go‑getter attitude
• Team player with collaboration skills
• Highly organized and multitasker

Experience and Qualifications

• Proficiency in Google Suite and Microsoft Office is a must.
• Strong understanding of international travel requirements, including visas, tickets, and documentation.
• Team player with excellent interpersonal and coordination skills.
• Open to travel as and when required.
• Should be comfortable working on rotational weekends (5‑day working role) and flexible to work in US time zones as and when required.
• Bachelor’s degree (Master’s degree will be preferred).
• 5‑8 years of relevant work experience preferably having worked in MNC’s and having exposure to multiple cultures and US time zones.

Zeta is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees. We encourage applicants from all backgrounds, cultures, and communities to apply and believe that a diverse workforce is key to our success.

Seniority level

• Mid‑Senior level

Employment type

• Full‑time

Job function

• Administrative
• Software Development