Senior Executive - Administration (HO)

Nestlé; Gurugram District; On-site; INR 900,000 - 1,200,000; Full time

Job summary

Nestlé in Delhi seeks a Sr. Executive in Administration to lead end-to-end branch administration and workplace operations, ensuring a safe, compliant, and efficient environment for employees. You will drive facilities management, employee travel, vendor governance and services while maintaining cost controls.

Key responsibilities include audits, asset management, safety programs, stakeholder coordination and ensuring smooth organizational workflows in a fast-paced setting.

Qualifications

• Relevant graduate qualification with experience in administration, facilities management, employee services or workplace operations.
• Good understanding of facilities and infrastructure management, employee travel/mobility processes and vendor management.
• Strong negotiation, stakeholder management and service orientation skills.
• Good organizational skills with the ability to resolve operational issues quickly and effectively.
• Results-focused, adaptable and comfortable working independently in a fast-paced environment.

Responsibilities

• Manage end-to-end branch administration and facilities, ensuring a safe, compliant and efficient workplace in line with Nestlé standards and statutory requirements.
• Manage travel and employee mobility services including hotels, guest houses, cabs, trains, relocation and related employee support; drive effective usage of Concur/MakeMyTrip Biz and compliant travel processes.
• Oversee branch infrastructure, fixed assets, preventive maintenance, AMCs, housekeeping, pantry, parking, fire and safety systems, emergency preparedness and landlord coordination.
• Support facility and safety audits including CARE, NIA, ISO and Zurich requirements, along with workplace safety assessments and statutory compliance.
• Manage the complete vendor lifecycle including onboarding, negotiations, renewals, vendor codes, contracts, compliance and performance reviews.
• Drive cost optimisation while ensuring service quality, employee experience and compliance standards are maintained.
• Ensure effective S2P, PR/PO and payment governance, including GST issue resolution and closure of open, parked or blocked workflows.
• Manage administrative financial controls covering petty cash, office supplies, credit cards, pantry stocks and payments to office and guest house support staff.
• Drive employee welfare, engagement initiatives, branch events, hospitality and visit coordination.
• Oversee guest house operations, third-party service providers, employee certificates, visa letters, access services and other branch-level employee services.

Skills

Administration

Facilities mgmt

Vendor mgmt

Employee services

Stakeholder mgmt

Negotiation

Communication

Organizational skills

Education

Graduate degree

Tools

Concur

MakeMyTrip Biz

Job description

Job Title - Sr. Executive

Function - Administration

Location - Delhi

About the role

This role is responsible for end-to-end branch administration and workplace operations, including facilities management, employee travel and mobility, workplace safety, vendor and contract management, payment governance, and employee services. The role ensures a safe, compliant and efficient workplace while delivering a seamless employee experience and driving cost and service efficiencies.

Job Description (Key Responsibilities)

• Manage end-to-end branch administration and facilities, ensuring a safe, compliant and efficient workplace in line with Nestlé standards and statutory requirements.
• Manage travel and employee mobility services including hotels, guest houses, cabs, trains, relocation and related employee support; drive effective usage of Concur/MakeMyTrip Biz and compliant travel processes.
• Oversee branch infrastructure, fixed assets, preventive maintenance, AMCs, housekeeping, pantry, parking, fire and safety systems, emergency preparedness and landlord coordination.
• Support facility and safety audits including CARE, NIA, ISO and Zurich requirements, along with workplace safety assessments and statutory compliance.
• Manage the complete vendor lifecycle including onboarding, negotiations, renewals, vendor codes, contracts, compliance and performance reviews.
• Drive cost optimisation while ensuring service quality, employee experience and compliance standards are maintained.
• Ensure effective S2P, PR/PO and payment governance, including GST issue resolution and closure of open, parked or blocked workflows.
• Manage administrative financial controls covering petty cash, office supplies, credit cards, pantry stocks and payments to office and guest house support staff.
• Drive employee welfare, engagement initiatives, branch events, hospitality and visit coordination.
• Oversee guest house operations, third-party service providers, employee certificates, visa letters, access services and other branch-level employee services.

Qualifications

• Relevant graduate qualification with experience in administration, facilities management, employee services or workplace operations.
• Good understanding of facilities and infrastructure management, employee travel/mobility processes and vendor management.
• Strong negotiation, stakeholder management and service orientation skills.
• Good organizational skills with the ability to resolve operational issues quickly and effectively.
• Results-focused, adaptable and comfortable working independently in a fast-paced environment.
• Strong communication and collaboration skills with a positive mindset and high learning agility.

About Us

At Nestlé, our purpose is to shape a better and healthier world, inspire people to live healthier lives, and deliver impact at a scale that truly makes a difference. We believe in a diverse, supportive and collaborative culture, one that encourages innovation, embraces new ideas, and empowers individuals and teams to win. We’re driven by people who are friendly, respectful and inspiring, people who genuinely care about the lives we touch every single day.

Diversity & Inclusion

At Nestlé, we are committed to building an inclusive workplace where everyone feels respected, valued, and empowered to contribute. We celebrate diversity in all its forms, including gender, culture, abilities, backgrounds and perspectives, because we believe it makes us stronger. We are dedicated to providing equal opportunities and creating an environment where people can bring their authentic selves to work and thrive.