Senior Executive Admin

Olyv, Inc.; Karnataka; On-site; INR 600,000 - 1,000,000; Full time

Job summary

Olyv, Inc. in Bengaluru invites an experienced Administration & Facility Management professional to oversee day-to-day office operations, vendor coordination and procurement processes.

You will manage housekeeping, security, pantry, utility bills, asset records and ensure compliance with internal policies while coordinating with internal stakeholders and external vendors. The role requires strong MS Office skills, excellent communication and the ability to handle multiple administrative

Qualifications

• 5-10+ years of experience in administration or facility management.
• Strong vendor management and procurement knowledge.
• Experience with invoice/bill tracking and expense reporting.

Responsibilities

• Manage day-to-day office administration and facility operations.
• Handle end-to-end vendor management including identification, quotations, negotiations and coordination.
• Track vendor invoices, bills and payments and ensure timely closure.
• Procurement of stationery, pantry supplies, housekeeping materials and other office requirements.
• Coordinate office maintenance activities including electrical, AC, carpentry and general repairs.
• Supervise housekeeping, security, pantry and other facility services.
• Manage utility bills such as electricity, telephone, internet and mobile services.
• Handle petty cash, expenses and supporting documentation.
• Coordinate employee transportation, travel bookings, hotel bookings and other logistics.
• Maintain office assets, inventory and records and coordinate asset movement.
• Ensure timely resolution of administrative requests and coordinate with internal stakeholders and vendors.

Skills

Administration

Facility Management

Vendor Management

Invoice Tracking

Office Maintenance

MS Office

Stakeholder Management

Job description

Olyv, formerly known as SmartCoin, is a Bengaluru-based fintech company focused on making financial services more accessible and convenient for underserved and emerging consumers. Olyv leverages technology, data, AI and ML to provide digital financial solutions across credit and financial wellness.

With a growing presence across India, Olyv continues to build technology-driven financial products and scale its operations while creating a strong, efficient and employee-friendly workplace.

Designation: Administration & Facility Management

Department: Administration

Employment Type: Full-Time

Experience: 5-10+ Years

Key Responsibilities

• Manage day-to-day office administration and facility operations.
• Handle end-to-end vendor management, including vendor identification, quotations, negotiations and coordination.
• Track vendor invoices, bills and payments and ensure timely closure.
• Manage procurement of stationery, pantry supplies, housekeeping materials and other office requirements.
• Coordinate office maintenance activities including electrical, AC, carpentry and general repair works.
• Supervise housekeeping, security, pantry and other facility services.
• Manage and monitor utility bills such as electricity, telephone, internet and mobile services.
• Handle petty cash, expenses and supporting documentation.
• Coordinate employee transportation, travel bookings, hotel bookings and other logistics requirements.
• Maintain office assets, inventory and records and coordinate asset movement whenever required.
• Ensure timely resolution of employee and facility-related administrative requests.
• Coordinate office events, celebrations, meetings and employee engagement activities.
• Maintain administrative reports, MIS and relevant documentation for management.
• Coordinate with internal stakeholders and external vendors to ensure smooth day-to-day operations.
• Ensure compliance with internal administrative policies and processes.

Required Skills

• Strong experience in Administration, Facility Management and Vendor Management.
• Good understanding of procurement and vendor negotiation.
• Experience in invoice, bill and payment tracking.
• Hands-on experience in office maintenance and facility operations.
• Experience in petty cash, inventory and expense management.
• Good knowledge of MS Office.
• Strong communication, coordination and stakeholder-management skills.
• Ability to independently manage multiple administrative activities.
• Good problem-solving and organizational skills.