Secretary

S&A Law Offices; New Delhi; On-site; INR 300,000 - 600,000; Full time

Job summary

S&A Law Offices in Delhi NCR seeks a Legal Secretary to provide comprehensive administrative and matter management support to lawyers and legal teams. The role covers document preparation, filing, and scheduling in a fast-paced environment.

The ideal candidate will have 2–5 years in a law firm or legal department, strong MS Office skills, and familiarity with e‑filing and court procedures. Excellent confidentiality and organizational skills are essential.

Qualifications

• Graduate in any discipline.
• 2–5 years of relevant experience in a law firm, legal department, or professional services environment.
• Strong proficiency in Microsoft Office Suite (Word, Excel, Outlook, and PowerPoint).
• Familiarity with legal documentation, court procedures, document management systems, and e‑filing platforms will be an advantage.

Responsibilities

• Prepare, format, proofread, and manage legal documents, correspondence, agreements, pleadings, affidavits, opinions, reports, and presentations.
• Incorporate revisions, mark‑ups, and redlines while ensuring compliance with firm formatting standards.
• Maintain matter files, document repositories, and records in both physical and electronic formats.
• Assist in the preparation of transaction documents, hearing bundles, court briefs, and closing sets.
• Manage incoming and outgoing correspondence, emails, courier dispatches, and document distribution.
• Coordinate meetings, conference calls, and appointments for lawyers and practice teams.
• Track key deadlines, hearing dates, filing schedules, and other critical milestones.
• Handle telephone calls, take messages, and facilitate communication between clients, courts, counsels, and internal teams.
• Coordinate the preparation, indexing, pagination, and submission of court filings, applications, pleadings, and supporting documents.
• Monitor cause lists, hearing schedules, and filing deadlines.
• Liaise with court clerks, filing teams, process servers, and regulatory authorities to ensure timely filings and compliance.
• Assist with regulatory and e‑filings, where applicable.
• Ensure proper maintenance, storage, retrieval, and archiving of legal records and matter‑related documentation.
• Adhere to firm policies on confidentiality, information security, and data protection.
• Handle sensitive client and firm information with the highest level of discretion and professionalism.

Skills

Excellent typing

Attention to detail

Verbal & written communication

Education

Graduate in any discipline

Tools

Microsoft Office Suite

Document management systems

E‑filing platforms

Job description

About S&A Law Offices

S&A Law Offices is a full-service law firm headquartered in Delhi NCR. The firm has 300+ professionals, including experienced lawyers (with advocacy expertise and dual qualified professionals), chartered accountants, company secretaries, patent and trademark agents, engineers, industry experts, and specialized paralegal staff. With strategically located offices across Gurugram, New Delhi, Mumbai, Bengaluru, Ahmedabad and Hyderabad and associate offices across India, the firm is fully equipped to provide legal services on a pan-India basis to both domestic and international clients. S&A practice groups have been broadly divided into the following practice groups: Alternate Dispute Resolution (ADR), Litigation, Corporate and M&A, Restructuring and Insolvency, Intellectual Property Rights (IPR), Taxation (Direct and Indirect), Customs & Trade, Real Estate and Energy.

Role Summary

The Legal Secretary provides comprehensive administrative, documentation, and matter management support to lawyers and legal teams. The role is responsible for the accurate preparation, formatting, filing, and maintenance of legal documents, correspondence, court papers, and records while ensuring efficient coordination of schedules, communications, and filing requirements. The position requires exceptional organizational skills, attention to detail, confidentiality, and the ability to work effectively in a fast-paced legal environment.

Key Responsibilities

Legal Documentation & Matter Support

• Prepare, format, proofread, and manage legal documents, correspondence, agreements, pleadings, affidavits, opinions, reports, and presentations.
• Incorporate revisions, mark‑ups, and redlines while ensuring compliance with firm formatting standards.
• Maintain matter files, document repositories, and records in both physical and electronic formats.
• Assist in the preparation of transaction documents, hearing bundles, court briefs, and closing sets.

Administrative & Communication Support

• Manage incoming and outgoing correspondence, emails, courier dispatches, and document distribution.
• Coordinate meetings, conference calls, and appointments for lawyers and practice teams.
• Track key deadlines, hearing dates, filing schedules, and other critical milestones.
• Handle telephone calls, take messages, and facilitate communication between clients, courts, counsels, and internal teams.

Court & Regulatory Filing Support

• Coordinate the preparation, indexing, pagination, and submission of court filings, applications, pleadings, and supporting documents.
• Monitor cause lists, hearing schedules, and filing deadlines.
• Liaise with court clerks, filing teams, process servers, and regulatory authorities to ensure timely filings and compliance.
• Assist with regulatory and e‑filings, where applicable.

Records Management & Compliance

• Ensure proper maintenance, storage, retrieval, and archiving of legal records and matter‑related documentation.
• Adhere to firm policies on confidentiality, information security, and data protection.
• Handle sensitive client and firm information with the highest level of discretion and professionalism.

Qualifications & Experience

• Graduate in any discipline.
• 2-5 years of relevant experience in a law firm, legal department, or professional services environment.
• Strong proficiency in Microsoft Office Suite (Word, Excel, Outlook, and PowerPoint).
• Familiarity with legal documentation, court procedures, document management systems, and e‑filing platforms will be an advantage.

Key Competencies

• Excellent typing, formatting, and proofreading skills.
• Strong organizational and record management abilities.
• Attention to detail and accuracy.
• Effective verbal and written communication skills.
• Ability to manage multiple priorities and deadlines.
• Professionalism, discretion, and confidentiality.
• Flexibility to support urgent filings, hearings, and transaction-related requirements.