Sales Administration Support

Saur Energy International; Pune District; On-site; INR 600,000 - 900,000; Full time

Job summary

Saur Energy International is seeking a detail-oriented administrator to support project teams and finance partners through the full project lifecycle. You will coordinate bookings, order entry, revenue recognition, and documentation across Oracle and other systems.

The role requires strong communication, multi-tasking, and MS Office proficiency, with English fluency and the ability to work 12:00 PM–09:00 PM. Experience in manufacturing or project-based environments is preferred.

Qualifications

• Experience supporting project administration, order management, operations, or related business processes.
• Experience in manufacturing, industrial, engineering, service, or project-based environments.
• Proficiency with ERP/CRM systems and Microsoft Office.
• Strong organizational and multi-tasking abilities with attention to detail.
• Excellent verbal and written communication and cross-functional collaboration.
• Analytical and problem-solving skills to identify issues and drive resolution.
• Ability to work independently and as part of a team.
• Proficient English language skills.
• Availability to work the scheduled hours 12:00 PM to 09:00 PM.
• Education aligned with STEM, business, finance, operations, or engineering.

Responsibilities

• Provide continuous administrative and operational support to project teams and finance partners throughout the project lifecycle.
• Coordinate project bookings, order entry activities, and revenue recognition processes while ensuring data accuracy and timely completion.
• Monitor project progress through regular reviews and communicate updates, milestones, risks, and issues to stakeholders.
• Prepare, maintain, and distribute reports, workbooks, and project documentation to support decision-making.
• Support workflow creation, process improvements, and escalation management for project challenges.
• Collaborate with project managers, quotation specialists, finance teams, and cross-functional partners for seamless project execution.
• Support project management activities in line with organizational policies and procedures.
• Create and maintain part extension requests, product records, submittals, and project updates within Oracle and other systems.
• Manage project-related changes within Oracle, ensuring accurate records throughout the lifecycle.
• Monitor project budgets, identify financial concerns, and communicate risks.
• Gather, organize, and maintain documentation packages for inspections, shipments, and customer deliverables.
• Ensure documentation is accurate, complete, and submitted on time.
• Establish and maintain project schedules and track milestones for successful delivery.
• Support project billing activities, including invoice generation and milestone billing.
• Assist with revenue recognition, cost monitoring, and financial reporting.
• Partner with Finance to investigate and resolve billing discrepancies.
• Support project closure activities and financial closeout in Oracle.
• Interpret and apply company policies across project administration.
• Foster teamwork across departments to support business goals and customer success.
• Demonstrate commitment to Environmental, Health & Safety practices and continuous improvement.

Skills

Strong communication

Team collaboration

Analytical thinking

Independent work

English proficiency

Education

Bachelor's degree in STEM/Business/Finance/Operations/Engineering

Tools

ERP systems

CRM platforms

Microsoft Office

Oracle

Job description

In This Role, Your Responsibilities Will Be:

• Provide continuous administrative and operational support to project teams and finance partners throughout the project lifecycle.
• Coordinate project bookings, order entry activities, and revenue recognition processes while ensuring data accuracy and timely completion.
• Monitor project progress through regular reviews and communicate updates, key milestones, risks, and issues to relevant stakeholders.
• Prepare, maintain, and distribute reports, workbooks, and project-related documentation to support informed decision-making.
• Support workflow creation, process improvements, and escalation management to help address project challenges efficiently.
• Collaborate with project managers, quotation specialists, finance teams, and other cross-functional partners to ensure seamless project execution.
• Support project management activities in alignment with established organizational standards, policies, and procedures.
• Create and maintain part extension requests, product records, submittals, and project updates within Oracle and other applicable systems.
• Manage project-related changes within Oracle, ensuring accurate records throughout the project lifecycle.
• Monitor project budgets, identify potential financial concerns, and proactively communicate risks.
• Gather, organize, and maintain complete documentation packages required for inspections, shipments, and customer deliverables.
• Ensure documentation is accurate, complete, and submitted according to project timelines.
• Establish and maintain project schedules and track key milestones to support successful project delivery.
• Support project billing activities, including invoice generation, milestone billing, and tracking billing events.
• Assist with project revenue recognition activities, cost monitoring, transaction reviews, and financial reporting.
• Partner with Finance to investigate and resolve billing discrepancies and maintain financial accuracy.
• Support project closure activities, including releasing holds, reviewing completion requirements, and confirming financial closeout within Oracle.
• Interpret and apply company policies and procedures consistently across project administration activities.
• Foster strong teamwork and collaboration across departments to support business goals and customer success.
• Demonstrate a commitment to Environmental, Health & Safety (EHS) practices by identifying and reporting hazards, completing required training, participating in safety initiatives, and contributing to a culture of continuous improvement.

Who You Are:

You consistently focus on delivering value to customers and stakeholders while building strong partnerships across teams. You communicate clearly and effectively, adapting your approach to meet the needs of diverse audiences and ensuring alignment on priorities and goals. You take ownership of your work, follow through on commitments, and maintain a high level of accountability in achieving results. You effectively prioritize responsibilities, optimize work processes, and anticipate potential challenges to support successful project outcomes in a dynamic environment.

For This Role, You Will Need:

• Experience supporting project administration, order management, customer support, operations, finance, or related business processes.
• Experience working in a manufacturing, industrial, engineering, service, or project-based business environment.
• Proficiency using ERP systems, CRM platforms, and Microsoft Office applications.
• Strong organizational skills with the ability to manage multiple priorities while maintaining attention to detail.
• Effective verbal and written communication skills and the ability to collaborate with cross-functional teams.
• Analytical and problem-solving skills with the ability to identify issues and support timely resolutions.
• Ability to work independently while contributing positively to a team environment.
• Working proficiency in English.
• Availability to work the scheduled hours of 12:00 PM to 09:00 PM.
• Bachelor's degree in STEM, Business, Finance, Operations, Engineering, or a related field, or equivalent combination of education, training, and relevant experience.

Preferred Qualifications That Set You Apart:

• Experience supporting automation, engineering, manufacturing, or industrial projects.
• Knowledge of project billing, milestone invoicing, revenue recognition, and financial reporting processes.
• Familiarity with Oracle or other enterprise ERP platforms.
• Understanding of international logistics, including Incoterms, payment terms, and regional taxation considerations.
• Experience working with project schedules, project documentation, and order fulfillment processes.
• Exposure to continuous improvement initiatives, workflow development, or process optimization.
• Ability to analyze project financial data and identify trends, risks, or opportunities for improvement.