RFX Specialist

Vanderlande Industries B.V.; Pune District; On-site; INR 1,200,000 - 2,100,000; Full time

Benefits offered by this job

Competitive salary package

30 days annual leave (pro-rated)

Hybrid working model

Vanderlande Academy

Medical insurance

Global collaboration opportunities

Job summary

Vanderlande is seeking a proactive Global RfX Specialist to enhance our procurement excellence through robust RfX processes. In Pune, you will support category and demand managers worldwide, coordinating RfX activities and driving continuous improvement across the Procurement CoE.

You will join a global procurement organization focused on maximizing value, reducing risk, and enabling the transition from ETO to CTO through standardized, scalable procurement practices.

Qualifications

• 4-7 years of proven progressive experience in procurement processes and sourcing strategies, ideally with hands on involvement in RfX activities such as drafting documents, evaluating proposals, and supporting supplier selection.
• Experience in project-based procurement environments (e.g., engineering, automation, intralogistics, material handling, or system integration), with the ability to work effectively when requirements evolve or clarity is limited.
• Strong ability to analyze supplier responses, identify key performance indicators, and support strategic procurement decisions.
• Excellent organizational skills and attention to detail to manage multiple RfX tasks simultaneously while maintaining accurate documentation.
• Demonstrated capability to identify and support process improvements, ideally within RfX or procurement operations.
• Stakeholder engagement skills with the ability to work effectively with cross functional global teams such as engineering, project management, category management, finance, and planning.
• Comfort working in ambiguous, low SOP environments, bringing structure, clarity, and proactive follow up when information is incomplete.
• Exposure to global, multicultural environments, with the ability to work across regions, cultures, and time zones.
• Excellent written and verbal English communication skills to interact effectively with suppliers and internal stakeholders worldwide.

Responsibilities

• Support category managers and demand managers worldwide in executing RfX processes (including spot buys and light tenders), including drafting RfX documents and assisting with initial proposal and quotation analysis.
• Coordinate submission timelines with suppliers, ensuring alignment with internal stakeholders.
• Consolidate supplier responses into clear, structured formats to support evaluations and decision making.
• Execute all RfX activities in compliance with procurement policies, legal regulations, and ethical sourcing standards.
• Identify opportunities for improving RfX processes and support the implementation of best practices across the Procurement CoE.

Job description

RFX Specialist | Pune | Full-time

Vanderlande is seeking a proactive Global RfX Specialist to enhance our procurement excellence through robust RfX processes. As part of the global Procurement Centre of Excellence (CoE), you will play a pivotal role in supporting our category managers and demand managers worldwide. Your expertise will streamline RfX operations, strengthen supplier communication, and drive process improvements. Our global procurement organization enables our projects and business functions by maximizing value and minimizing risks through the smart, cost effective, and sustainable procurement of goods and services. We ensure a resilient and competitive supplier ecosystem, supporting our transition towards best-in-class procurement practices and a more efficient, effective, and future proof organization. Furthermore, procurement plays an important role in Vanderlande’s transformation from an Engineer to Order (ETO) to a Configure to Order (CTO) business model—enhancing customer value through increased standardization, scalability, and competitiveness.

What you will do

As a Global RfX Specialist, you will support all RfX related activities, ensuring the timely and smooth execution of proposals and quotations. You will coordinate submission timelines, assist in evaluating supplier responses, and collaborate closely with cross functional business functions. You will follow established RfX processes while contributing to the continuous improvement of procurement practices across the organization.

Responsibilities

• Support category managers and demand managers worldwide in executing RfX processes (including spot buys and light tenders), including drafting RfX documents and assisting with initial proposal and quotation analysis.
• Coordinate and communicate submission timelines with suppliers, ensuring alignment with internal stakeholders.
• Consolidate supplier responses into clear, structured formats to support evaluations and decision making.
• Execute all RfX activities in compliance with procurement policies, legal regulations, and ethical sourcing standards.
• Identify opportunities for improving RfX processes and support the implementation of best practices across the Procurement CoE.

What do we ask from you?

To be successful in this role, you should have:

• 4-7 years of proven progressive experience in procurement processes and sourcing strategies, ideally with hands on involvement in RfX activities such as drafting documents, evaluating proposals, and supporting supplier selection.
• Experience in project-based procurement environments (e.g., engineering, automation, intralogistics, material handling, or system integration), with the ability to work effectively when requirements evolve or clarity is limited.
• Strong ability to analyze supplier responses, identify key performance indicators, and support strategic procurement decisions.
• Excellent organizational skills and attention to detail to manage multiple RfX tasks simultaneously while maintaining accurate documentation.
• Demonstrated capability to identify and support process improvements, ideally within RfX or procurement operations.
• Stakeholder engagement skills with the ability to work effectively with cross functional global teams such as engineering, project management, category management, finance, and planning.
• Comfort working in ambiguous, low SOP environments, bringing structure, clarity, and proactive follow up when information is incomplete.
• Exposure to global, multicultural environments, with the ability to work across regions, cultures, and time zones.
• Excellent written and verbal English communication skills to interact effectively with suppliers and internal stakeholders worldwide.

About Vanderlande

Vanderlande makes automated systems that handle baggage at airports and sort parcels in logistics networks around the world. At airports, our technology manages the complete bag journey: from check-in and security screening through to the reclaim belt. In parcel logistics, our systems power the networks that get packages to customers' doors. At Vanderlande, you will find the space to aspire, to grow, and to achieve something that matters, with people who bring out the best in each other.

Website: www.vanderlande.com

What we offer

Working at Vanderlande comes with the support and space to grow, achieve, and enjoy the journey. Here is what that looks like in practice: Competitive Salary Package 30 days of annual leave (pro-rated from the start of the financial year), including: 22 paid leave days 8 sick/casual leave days Applicable government holidays Flexible and hybrid working model that promotes work-life balance. Access to Vanderlande Academy and a wide range of learning and development programs to enhance your skills. Comprehensive medical insurance coverage, including parental coverage. Opportunities to participate in diverse Vanderlande communities, networks, and employee initiatives Opportunity to collaborate globally.

How we work

We work by three values: Every day better, we care, and Team play. In practice, this means we drive customer success, lead with transparency, celebrate what we achieve together, and do what we say.

Diversity & inclusion

Vanderlande is an equal opportunity/affirmative action employer. Qualified applicants will be considered without regards to race, religion, colour, national origin, gender, sexual orientation, age, marital status, or disability status.

Every day, millions of people rely on Vanderlande without even knowing it. From baggage checked in at the airport to parcels on their way to someone’s doorstep, our automation solutions help keep the world moving.

Vanderlande designs, delivers, and supports automation technology, operational software, and lifecycle services for leading airports and parcel operations worldwide. Across more than 100 countries, our customers rely on us to keep their operations moving reliably, efficiently, and sustainably. Behind every solution are the people who make it happen.

At Vanderlande, how we work matters just as much as what we deliver. Our values, Every Day Better, We Care, and Team Play, guide how we collaborate, support each other, and create value for our customers. Here, you can work with colleagues across disciplines and cultures, contribute to work that makes a difference, and build your future in an organisation that invites you to grow. Explore what is possible at Vanderlande and discover how you can make an impact. Aspire. Grow. Achieve. Together.