RFP writer

Xoxoday; Bengaluru; Presencial; INR 400 000 - 680 000; Tempo integral

Resumo da oferta

Xoxoday is seeking a proactive RFP Writer to join the Bids & Proposals team in Bengaluru. You will draft, edit, and finalise responses to RFPs, RFIs, and due diligence questionnaires, while ensuring accuracy, compliance, and timely submission.

You will collaborate with Product, Engineering, Legal, and InfoSec, leveraging AI tools to enhance productivity and maintain high-quality outputs. You will need strong English writing skills, a detail-oriented mindset, and the ability to manage multiple

Qualificações

• 1–2 years of experience responding to RFPs or DDQs in a SaaS environment.
• Excellent written English with strong proofreading and editing skills.
• Self-starter with curiosity and ability to explain complex topics simply.
• Experience using AI tools to boost productivity and output quality.
• Ability to manage several bids simultaneously and flag risks early.
• Advanced proficiency in Word and Excel.

Responsabilidades

• Draft, edit, and finalise responses to RFPs, RFIs, and security/compliance questionnaires within tight deadlines.
• Proofread and edit AI-generated drafts to meet each RFP's requirements and word limits.
• Research new topics, clients, industries, and regions; summarize findings clearly for team and buyer.
• Collaborate with subject-matter experts to gather information and follow up as needed.
• Track mandatory requirements, formats, and word limits to ensure compliance.
• Maintain and update the response knowledge repository for consistency.

Conhecimentos

Proofreading

Editing

AI-assisted writing

SaaS domain experience

English writing

Bid management

Formação académica

English/Communications degree

Ferramentas

Microsoft Word

Microsoft Excel

Descrição da oferta de emprego

About The Role

We're looking for a RFP Writer to join our Bids & Proposals team. You'll write clear, accurate, persuasive responses to RFPs, RFIs, and due diligence questionnaires, working closely with Product, Engineering, Category, InfoSec, and Legal. Our team uses an AI-powered response pipeline, so a big part of your role will be proofreading and editing first drafts to meet each RFP's requirements, ensuring every answer is accurate, compliant, and ready to submit.

What You'll Do

• Draft, edit, and finalise responses to RFPs, RFIs, and security and compliance questionnaires within tight deadlines.
• Proofread and edit AI-generated drafts against each RFP's requirements, including scope, format, word limits, and evaluation criteria.
• Research new topics, clients, industries, and regions, then summarize your findings in clear, easy-to-understand language for the team and the buyer.
• Work with subject-matter experts to gather information, asking specific questions and following up until you have what you need.
• Track every mandatory requirement, format, and word limit so no submission is non-compliant.
• Maintain and update the response knowledge repository, keeping content current and consistent.
• Adapt tone, spelling, and terminology for buyers in different markets.
• Upload and submit responses through buyer portals such as Ariba, Coupa, and OneTrust.

What We're Looking For

Must-haves

• 1 to 2 years of experience responding to RFPs or due diligence questionnaires in a SaaS environment.
• Excellent written English, with strong proofreading and editing skills.
• A self-starter with a natural curiosity and eagerness to learn, who can quickly understand complex technical and business topics and explain them simply.
• The ability to work effectively with AI tools to boost productivity and improve the quality of your output.
• Strong attention to detail and the discipline to answer exactly what is asked.
• The ability to manage several bids at once and raise risks early.
• Advanced proficiency in Word and Excel.

Good to have

• A degree in English Literature, Communications, or a related field.
• Familiarity with the software industry and the software development lifecycle (SDLC).
• Familiarity with security and compliance frameworks such as SOC 2, ISO 27001, GDPR, and India's DPDP Act.
• Exposure to rewards, HR tech, loyalty, or fintech domains.