Purchasing Administrator

MCTC Marine Ltd; Mumbai; Hybrid; INR 300,000 - 520,000; Full time

Benefits offered by this job

Flexible hours

Hybrid work up to 2 days/month

Medical insurance for employees

Travel and accident insurance

Generous annual leave & sick leave

Parental & compassionate leave

Career development opportunities

Job summary

MCTC Marine Ltd seeks a Purchasing Administrator to support procurement, vendor communications, and records. You'll help ensure smooth operations and maintain IMS-compliant administration.

Ideal candidates are graduates with MS Office skills, strong English, and a passion for the maritime industry. Hybrid work with some flexibility is offered alongside benefits.

Qualifications

• College or university graduate.
• Proficiency in MS Office and general computer literacy.
• Excellent command of the English language (written and verbal).
• Strong communication skills and a team player mindset.
• Passion for the maritime industry.

Responsibilities

• Assist with resolving complaints and discrepancies between vessels and suppliers, escalating issues when required.
• Communicate professionally with suppliers, vessels, and clients.
• Support the supply and delivery process and maintain accurate documentation and records.
• Assist with invoice verification and account reconciliations.
• Help monitor catering accounts and support the monthly inventory closing process.
• Prepare and maintain reports, templates, and departmental records.
• Organise and maintain purchase orders, inquiries, and other departmental documentation.
• Ensure all administrative activities are carried out in accordance with company procedures and the Integrated Management System (IMS).
• Support the team with general administrative and operational tasks as required.

Skills

Communication

Team player

English fluency

Education

Bachelor/College degree

Tools

MS Office

Job description

Position: Purchasing Administrator

At MCTC, we’re a global maritime catering management and training company specializing in delivering provisions and providing support and consultancy to galley crews onboard vessels worldwide. We excel in culinary excellence and supply chain management, delivering innovative solutions for healthy meals to the maritime industry. Join us for an exciting career with great benefits!

Why we need you:

You’ll play a key role in ensuring smooth procurement processes, maintaining high standards of quality, and supporting efficient operations within the department.

Here’s what you’ll be doing:

• Assist with resolving complaints and discrepancies between vessels and suppliers, escalating issues when required.
• Communicate professionally with suppliers, vessels, and clients.
• Support the supply and delivery process and maintain accurate documentation and records.
• Assist with invoice verification and account reconciliations.
• Help monitor catering accounts and support the monthly inventory closing process.
• Prepare and maintain reports, templates, and departmental records.
• Organise and maintain purchase orders, inquiries, and other departmental documentation.
• Ensure all administrative activities are carried out in accordance with company procedures and the Integrated Management System (IMS).
• Support the team with general administrative and operational tasks as required.

You need these qualifications and attributes:

• College or university graduate.
• Proficiency in MS Office and general computer literacy.
• Excellent command of the English language (written and verbal).
• Strong communication skills and a team player mindset.
• Passion for the maritime industry.

It would be nice if:

• You have experience in a similar position within the maritime industry.
• You have experience or education in Culinary Arts, Nutrition, or Maritime Studies.

What we offer:

• Flexible working hours with a standard 40-hour work week, allowing you to start your day anytime between 8:00 AM and 11:00 AM, with core collaboration hours from 11:00 AM to 5:00 PM.
• Hybrid working opportunities of up to 2 days per month.
• Comprehensive medical insurance for confirmed employees.
• Business travel accident and travel insurance for employees travelling on company business.
• 24 days of annual leave plus 14 days of paid sick leave.
• Additional paid leave, including maternity, paternity, compassionate, compensatory, and exam leave.
• A supportive, collaborative, and inclusive working environment.
• Opportunities for professional growth and career development within a growing international organisation.

Join us and take the first step towards an exciting career in the maritime industry.