Purchase Order Management & Invoice Operations Specialist - AVP

Deutsche Bank; Pune District; On-site; INR 1,500,000 - 2,000,000; Full time

Benefits offered by this job

Best leave policy

Gender neutral parental leaves

Childcare reimbursement

Certifications sponsorship

Employee Assistance Program

Health insurance for you and dependens

Accident and Term life Insurance

Health screening for 35+ yrs

Job summary

Deutsche Bank in Pune, India, seeks an AVP to lead Purchase Order Management and Invoice Operations within the Global Procurement function. You will oversee the Central Ordering team, manage global ordering activities, and ensure accurate, timely execution of ordering and invoicing processes in a virtual, matrix environment.

The role requires strong people leadership, stakeholder coordination, and a track record of process optimization and governance, with a focus on delivering high-quality

Qualifications

• Experience leading procurement teams in a global environment.
• Strong stakeholder management and cross-functional collaboration skills.
• Proven ability to drive process improvements and performance metrics.
• Experience with ordering management, invoicing, and ERP tools such as SAP Ariba.

Responsibilities

• Lead, manage, and develop the directly reporting team with clear direction, coaching, performance management, prioritization, and accountability for delivery outcomes.
• Partner with stakeholders to ensure the flawless execution of Ordering Management processes in line with business, control, and service expectations.
• Develop end-to-end process understanding of the activities required to execute the Ordering Management function.
• Support optimum service delivery by enabling the Central Ordering team to meet business line expectations.
• Manage global TDI ordering activities, including purchase request creation in dbBuyer, invoice reconciliation, payment initiation, and purchase order closure in accordance with organizational requirements.
• Own operational reporting and governance metrics, including scorecards, pipelines, SLA adherence, control tracking, and performance insights.
• Drive process improvements and best practices across the Ordering Management lifecycle to enhance efficiency, quality, and control.
• Support CWR renewal processes through timely coordination and follow-up.
• Lead stakeholder meetings and action tracking by preparing outcomes, monitoring delivery progress, and communicating timely updates to relevant stakeholders.

Skills

Procurement management

Stakeholder management

Operations leadership

Process optimization

Team leadership

Tools

SAP Ariba

MS Project

MS Excel

MS Office

Job description

Job Description: Job Title: Purchase Order Management & Invoice Operations Specialist - AVP Location: Pune, India

Role Description

The Central Ordering Team, part of Global Procurement, partners with TDI Chiefs of Staff, DB Sponsors, and PMOs to manage the administrative and operational activities that support TDI business delivery. The Purchase Order Management & Invoice Operations Specialist, AVP , will provide subject matter expertise across ordering management, invoice reconciliation, DocuSign, stakeholder coordination, and global administrative operations . The role holder will be accountable for ensuring the accurate, timely, and controlled execution of Ordering Management processes across global TDI activities. This position includes mandatory people management accountability , as the team will report directly into this role. The successful candidate must bring proven experience managing teams , strong stakeholder management capability, and the ability to drive operational discipline, performance management, process improvement, reporting excellence, and delivery oversight in a virtual global environment.

What well offer you

As part of our flexible scheme, here are just some of the benefits that youll enjoy

• Best in class leave policy
• Gender neutral parental leaves
• 100% reimbursement under childcare assistance benefit (gender neutral)
• Sponsorship for Industry relevant certifications and education
• Employee Assistance Program for you and your family members
• Comprehensive Hospitalization Insurance for you and your dependents
• Accident and Term life Insurance
• Complementary Health screening for 35 yrs. and above

Your key responsibilities

• Lead, manage, and develop the directly reporting team by providing clear direction, coaching, performance management, prioritization, and accountability for delivery outcomes.
• Partner with stakeholders to ensure the flawless execution of Ordering Management processes in line with business, control, and service expectations.
• Develop end-to-end process understanding of the activities required to execute the Ordering Management function.
• Support optimum service delivery by enabling the Central Ordering team to meet business line expectations.
• Manage global TDI ordering activities, including purchase request creation in dbBuyer, invoice reconciliation, payment initiation , and purchase order closure in accordance with organizational requirements.
• Own operational reporting and governance metrics, including scorecards, pipelines, SLA adherence, control tracking, and performance insights .
• Drive process improvements and best practices across the Ordering Management lifecycle to enhance efficiency, quality, and control.
• Support CWR renewal processes through timely coordination and follow-up.
• Lead stakeholder meetings and action tracking by preparing outcomes, monitoring delivery progress, and communicating timely updates to relevant stakeholders.
• Execute division-specific responsibilities within the relevant TDI areas as required.
• Manage ad hoc and time-sensitive requests across multiple priorities while maintaining accuracy and responsiveness.
• Support ad hoc add-on projects that help enhance team capabilities, improve operational effectiveness, and strengthen overall service delivery.
• Identify training needs and work with team members to improve team performance and enhance ordering processes.
• Support people initiatives and communication activities within the group.
• Mentor junior team members and new joiners by providing guidance and support to help them integrate and succeed in their roles.
• Foster a collaborative and inclusive team environment by encouraging knowledge sharing and continuous learning.
• Support operational efficiency and team growth by identifying and implementing best practices.
• Lead by example by demonstrating strong work ethics and a commitment to excellence.

Your skills and experience

• Strong understanding of Business Management functions, Procurement Management, and familiarity with Financial Governance processes.
• Experienced user of MS Project and MS Office (Word, Excel, PowerPoint, etc.).
• Proven experience in coordinating with internal stakeholders (Business, COO, Finance, Compliance teams).
• Knowledge of SAP Ariba or similar Procurement management tools is a must.
• Ability to work within virtual global teams in a matrix organization and across all levels of management and staff.
• Solution-oriented attitude with the capability to identify and structure issues, run accurate analysis, and socialize recommendations with the team.
• Strong organizational skills and the ability to work against tight deadlines with a high level of accuracy.
• Experience in process optimization and implementing best practices to improve efficiency.
• Excellent communication and interpersonal skills, with the ability to build strong relationships with .