Proposal Engineer

Hubert Enviro Care Systems; Chennai District; On-site; INR 700,000 - 1,100,000; Full time

Job summary

Hubert Enviro Care Systems seeks an Experienced Proposal Engineer to prepare commercial proposals, coordinate with cross-functional teams, obtain vendor quotations, and submit competitive bids in response to client RFPs. You will handle cost estimation, technical documentation, and pricing strategies to win projects.

The role emphasizes tendering, vendor management, and ensuring timely bid submission with strong STP/ETP relevance experience and collaboration with management for bid approvals.

Qualifications

• Experienced proposal engineer with STP/ETP relevance experience.
• Experience in tendering, RFP analysis, and bid submission processes.
• Proficient in cost estimation and budgeting for techno-commercial proposals.
• Strong vendor coordination and negotiations to secure favorable terms.

Responsibilities

• Review RFPs, RFQs, and tender documents and define bid strategy.
• Coordinate with cross-functional teams for timely bid submission.
• Obtain vendor quotations and evaluate technical and commercial offers.
• Prepare detailed cost estimates, pricing sheets, and payment terms in proposals.
• Compile techno-commercial bid documents and ensure compliance with tender requirements.
• Support post-bid clarification meetings and assist with order handover.

Skills

Tendering & Bidding

Techno-Commercial Proposal Preparation

RFP / RFQ Analysis

Cost Estimation & Budgeting

Vendor Management

Pricing & Commercial Documentation

BOQ Preparation

Compliance Matrix Preparation

Contract Review

Risk Assessment

Negotiation Skills

Advanced MS Excel

ERP / SAP Knowledge

Tools

MS Excel

SAP

Job description

Experienced Proposal Engineer responsible for preparing commercial proposals, coordinating with cross-functional teams, obtaining vendor quotations on time, and submitting competitive bids in response to client Requests for Proposals (RFPs). Skilled in cost estimation, technical documentation, and commercial pricing strategies to secure projects successfully.

Should have the mandatory Relevance Experience related to STP and ETP

1. Tender & RFP Management

• Review and analyze Request for Proposals (RFPs), RFQs, and tender documents.
• Understand scope of work, specifications, commercial terms, and client requirements.
• Prepare bid/no-bid analysis and identify project risks.
• Attend pre-bid meetings and handle client clarifications.

2. Vendor Coordination & Quotations

• Identify and shortlist vendors/subcontractors.
• Send RFQs to vendors and follow up to obtain quotations on time.
• Conduct technical and commercial evaluation of vendor offers.
• Negotiate pricing, delivery timelines, and commercial terms.
  

3. Cost Estimation & Pricing (Commercial Documents)

• Prepare detailed cost estimation and pricing sheets.
• Conduct rate analysis and quantity take-off (QTO).
• Prepare commercial proposals including:
  
  • Price schedules
  • Cost breakdown structure
  • Payment terms
  • Taxes and duties analysis
    
• Ensure competitive and profitable pricing strategy.
  

4. Bid Submission & Documentation

• Compile complete techno-commercial bid documents.
• Ensure timely submission of proposals as per tender deadlines.
• Maintain proper documentation and bid records.
  Coordinate with management for final review and approval before submission.
  

5. Project Handover & Post-Bid Support

• Support clarification meetings after bid submission.
• Assist project execution team during order handover.
• Provide cost analysis and budget details for awarded projects.
  

Key Skills

• Tendering & Bidding
• Techno-Commercial Proposal Preparation
• RFP / RFQ Analysis
• Cost Estimation & Budgeting
• Vendor Management
• Pricing & Commercial Documentation
• BOQ Preparation
• Compliance Matrix Preparation
• Contract Review
• Risk Assessment
• Negotiation Skills
• Advanced MS Excel
• ERP / SAP Knowledge