Project Procurement & Administrative

Gruppo SKF; Bengaluru; On-site; INR 450,000 - 650,000; Full time

Job summary

SKF seeks a Project Procurement & Administrative professional in Bengaluru to manage orders, vendor records, and service documentation as part of the ISEAM Large Project Management team.

The role involves data management in ServiceMax and SAP, budgeting support, and extensive coordination with internal teams to ensure timely delivery and compliant processes.

Qualifications

• Bachelor’s degree in Business Administration, Management, Procurement, or a related field.

Responsibilities

• Order processing: Raising purchase orders, requesting price quotes, and tracking order statuses.
• Vendor management: Maintaining supplier databases, updating contact records, and following up on delayed shipments.
• Documentation: Filing receipts, matching invoices, and running spend reports.
• Administrative management: Manage office administration, including ServiceMax and SAP data management.
• Support budgeting, expense tracking and financial reporting activities.
• Maintain accurate records of service contracts, invoices, and service reports.
• Collaborate with internal teams and build relationships aligned with SKF’s values.
• Assist in preparing proposals, quotations, and customer documentation as needed.
• Assist in internal and external audits related to operations and administration.

Skills

Organizational skills

Coordination

Multitasking

Communication

Problem-solving

Attention to detail

Education

Bachelor’s degree in Business Administration, Management, Procurement, or related field

Tools

ServiceMax

SAP Sales & Distribution

ERP systems

CRM systems

Microsoft Office

Job description

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Project Procurement & Administrative

Requisition ID: 25151

Job Category: Projects & Consulting

Contract type: Permanent

Location: Bengaluru, IN

About SKF

SKF started its operations in India in 1923. Today, SKF provides industry leading automotive and industrial engineered solutions through its five technology-centric platforms: bearings and units, seals, mechatronics, lubrication solutions and services. Over the years the company has evolved from being a pioneer ball bearing manufacturing company to a knowledge-driven engineering company helping customers achieve sustainable and competitive business excellence.

SKF's solutions provide sustainable ways for companies across the automotive and industrial sectors to achieve breakthroughs in friction reduction, energy efficiency, and equipment longevity and reliability. With a strong commitment to research-based innovation, SKF India offers customized value-added solutions that integrate all its five technology platforms.

SKF Purpose Statement

Together, we re-imagine rotation for a better tomorrow.

By creating intelligent and clean solutions for people and the planet

JOB DESCRIPTION

Position Title: Project Procurement & Administrative

Reports To: Country Head of Services

Role Type: Individual Contribution

Job Responsibilities

A procurement administrative profile outlines an operational role focused on managing purchase orders, sourcing and maintaining vendor records, and processing purchasing paperwork. Core tasks include data entry, coordinating with suppliers on delivery dates, and reconciling invoices. This position is a regional role as part of ISEAM Large Project Management team.

Key Responsibilities:

Project Procurement and Administrative

Order Processing: Raising purchase orders, requesting price quotes, and tracking order statuses.

Vendor Management: Maintaining supplier databases, updating contact records, and following up on delayed shipments.

Documentation: Filing receipts, matching invoices, and running inventory or spend reports.

Administrative Management

Manage office administration, including ServiceMax and SAP data management.

Handle documentation, reports, and correspondence related to service operations.

Support budgeting, expense tracking, and financial reporting activities.

Maintain accurate records of service contracts, invoices, and service reports.

Collaborate effectively with internal teams, demonstrating strong teamwork and relationship-building in alignment with SKF’s core values.

Handle service inquiries, complaints, and feedback professionally and efficiently.

Assist in preparing proposals, quotations, and customer documentation as needed.

Assist in internal and external audits related to operations and administration.

Qualifications:

Bachelor’s degree in Business Administration, Management, Procurement, or a related field.

2-3 years of experience in procurements is a must, administrative management will be advantage (preferably in service industries such as facilities, logistics, healthcare, or professional services).

Strong organizational, coordination, and multitasking skills.

High level of integrity, reliability, and accountability

Excellent communication and problem-solving abilities.

Proficiency in Microsoft Office Suite and familiarity with ERP or CRM systems

Experience working with ServiceMax and SAP Sales & Distribution modules will be advantageous.

Strong analytical and service mindset and attention to detail

About SKF

SKF has been around for more than a century and today we are one of the world’s largest global suppliers of bearings and supporting solutions for rotating equipment. With more than 40,000 employees in around 130 countries, we are truly global. Our products are found everywhere in society. In fact, wherever there is movement, SKF’s solutions might be at work. This means that we are an important part of the everyday lives of people and companies around the world. See more, at www.skf.com.