Project Management Executive

Aqueralabs India; Bengaluru; On-site; INR 900,000 - 1,300,000; Full time

Job summary

Aqueralabs India in Bengaluru seeks a Delivery/PMO professional to drive project tracking, status visibility, and review cadence. You will maintain pod-level trackers, coordinate with BAs, QA, and delivery teams to prepare weekly summaries and ensure PS Playbook compliance.

The role requires meticulous organization, proactive follow-ups, and the ability to manage multiple projects with clear communication across stakeholders.

Qualifications

• Strong organizational skills and ability to manage multiple moving parts.
• Excellent attention to detail and clear written communication.
• Ability to follow up persistently and professionally.
• Comfort with trackers, dashboards, and status reporting.
• Ability to summarize project status clearly.

Responsibilities

• Maintain the pod-level master project tracker.
• Track project phase / stage for each active project.
• Track owners, next steps, blockers, due dates, and aging.
• Ensure all project records are current before delivery review meetings.
• Identify projects with missing updates or unclear status.
• Track readiness gates such as training completion, connectivity completion, integration analysis output, discovery status, configuration status, QA status, and customer signoff.
• Follow up with BAs, Engagement Managers, QA reviewers, and Technical Specialists for overdue updates.
• Maintain action-item logs.
• Track open questions and outstanding customer dependencies.
• Ensure blockers have named owners and expected resolution dates.
• Escalate aging blockers to the Delivery Manager.
• Help ensure customer dependencies do not sit unaddressed.
• Prepare weekly pod-level project status summaries.
• Highlight at-risk, blocked, and stale projects.
• Summarize projects by stage and health.
• Track project aging and cycle time trends.
• Prepare inputs for Delivery Manager reviews and Operations reporting.
• Ensure status language is clear, concise, and consistent.
• Support the Delivery Managers weekly pod review.
• Prepare project lists by health, stage, and priority.
• Capture decisions and follow-up actions from review meetings.
• Confirm updates are reflected in the tracker after meetings.
• Help the Delivery Manager manage by exception instead of reviewing every project equally.
• Use standard project status definitions from the PS Playbook.
• Ensure projects follow required tracking fields and stage definitions.
• Help identify where teams are not following required process steps.
• Provide feedback to the Operations Manager on tracking gaps or confusing standards.
• Support adoption of common templates, status reports, and delivery workflow standards.

Skills

Strong organization

Attention to detail

Clear written communication

Follow up persistently

Multi-tasking

Stakeholder coordination

Job description

Core Responsibilities

1. Project Tracking and Visibility

• Maintain the pod-level master project tracker
• Track project phase / stage for each active project
• Track owners, next steps, blockers, due dates, and aging
• Ensure all project records are current before delivery review meetings
• Identify projects with missing updates or unclear status
• Track readiness gates such as training completion, connectivity completion, integration analysis output, discovery status, configuration status, QA status, and customer signoff

2. Follow-Up and Action Management

• Follow up with BAs, Engagement Managers, QA reviewers, and Technical Specialists for overdue updates
• Maintain action-item logs
• Track open questions and outstanding customer dependencies
• Ensure blockers have named owners and expected resolution dates
• Escalate aging blockers to the Delivery Manager
• Help ensure customer dependencies do not sit unaddressed

3. Status Reporting

• Prepare weekly pod-level project status summaries
• Highlight at-risk, blocked, and stale projects
• Summarize projects by stage and health
• Track project aging and cycle time trends
• Prepare inputs for Delivery Manager reviews and Operations reporting
• Ensure status language is clear, concise, and consistent

4. Delivery Review Support

• Support the Delivery Managers weekly pod review
• Prepare project lists by health, stage, and priority
• Capture decisions and follow-up actions from review meetings
• Confirm updates are reflected in the tracker after meetings
• Help the Delivery Manager manage by exception instead of reviewing every project equally

5. PS Playbook and Process Compliance

• Use standard project status definitions from the PS Playbook
• Ensure projects follow required tracking fields and stage definitions
• Help identify where teams are not following required process steps
• Provide feedback to the Operations Manager on tracking gaps or confusing standards
• Support adoption of common templates, status reports, and delivery workflow standards

Key Deliverables

• Pod-level master project tracker
• Weekly project status summary
• At-risk / blocked project list
• Aging project report
• Action-item tracker
• Customer dependency tracker
• Readiness-gate tracking for training, connectivity, analysis, discovery, configuration, QA, and signoff
• Delivery review meeting notes
• Follow-up list for BAs / Engagement Managers / QA / specialists
• Inputs to Operations Manager reportingRequired Skills

Must-Have

• Strong organization and follow-through
• Excellent attention to detail
• Clear written communication
• Comfort maintaining trackers and dashboards
• Ability to follow up persistently and professionally
• Ability to manage many moving parts at once
• Ability to identify missing updates, stale projects, and unclear next steps
• Comfort working with Delivery Managers and BAs
• Ability to summarize project status clearly

Nice-to-Have

• Experience with project management tools
• PMO experience
• SaaS implementation support experience
• Professional Services operations experience
• Experience tracking customer onboarding projects
• Experience supporting high-volume delivery teams
• Basic understanding of implementation stages, blockers, risks, and dependencies