Project Intake Coordinator - DandC Project Controls Program

Jones Lang LaSalle Incorporated; Hyderabad; On-site; INR 600,000 - 900,000; Full time

Job summary

Jones Lang LaSalle is seeking a Project Intake Coordinator for the Design & Construction Project Controls Program in Hyderabad. You will serve as the central contact for incoming project requests, verify information, route work to the right teams, and coordinate across operations, finance, real estate, facilities, and business units.

You will lead intake calls, maintain templates, monitor dashboards, and produce reports on workflow performance, with a focus on efficiency, accuracy, and timely

Qualifications

• 3–5 years of experience in project coordination or related roles within corporate real estate or professional services.
• Experience managing workflows across multiple teams and stakeholder groups.
• Background in process improvement and operational efficiency initiatives.

Responsibilities

• Serve as primary contact for D&C intake requests, assess scope, urgency, and resources.
• Determine appropriate teams and assignments based on project characteristics and capacity.
• Lead intake calls and coordinate across internal clients and delivery teams.
• Monitor dashboards and analyze metrics to identify bottlenecks and improvements.
• Maintain standardized intake templates and documentation standards.

Skills

Project coordination

Stakeholder management

Process improvement

Data analysis

Microsoft Excel

PowerPoint

Workflow management

Communication skills

Tools

Project management systems

Intake platforms

Workflow management software

Job description

Job Description

JLL empowers you to shape a brighter way.

Our people at JLL are shaping the future of real estate for a better world by combining world class services, advisory and technology for our clients. We are committed to hiring the best, most talented peopleand empowering them tothrive, grow meaningful careers and to find a place where they belong. Whether you’ve got deep experience in commercial real estate, skilled trades or technology, or you’re looking to apply your relevant experience to a new industry, join our team as we help shape a brighter way forward.

Project Intake Coordinator - D&C Project Controls Program

Position Overview

The Project Intake Coordinator serves as the central point of contact for all incoming project requests within the Design & Construction (D&C) Project Controls Program. This role ensures efficient project initiation by evaluating requests, verifying completeness of information, routing to appropriate resource groups, and coordinating across multiple stakeholder teams. The position combines operational coordination with analytical capabilities to optimize intake processes and provide performance insights.

Key Responsibilities

Request Management & Coordination

• Serve as primary contact for all D&C Project Controls Program intake requests, assessing scope, urgency, complexity, and resource requirements.
• Determine appropriate resource groups and team assignments based on project characteristics, expertise requirements, and capacity.
• Facilitate smooth handoffs between intake and project execution teams, ensuring continuity of information and stakeholder expectations.
• Route and prioritize requests using defined criteria to balance workload distribution and delivery timelines.

Information Verification & Quality Control

• Evaluate completeness and quality of initial project information including scope definitions, budgets, timelines, and stakeholder documentation.
• Identify gaps in project requirements and engage requestors to gather missing details before assignment.
• Maintain standardized intake templates and checklists to ensure consistent information capture across all requests.
• Enforce documentation standards that enable accurate project scoping and reduce downstream rework.

Stakeholder Coordination & Communication

• Lead intake calls and kickoff meetings with internal clients, project sponsors, and D&C Project Controls teams.
• Coordinate across multiple stakeholder groups including operations, finance, real estate, facilities, and business units.
• Communicate project status, routing decisions, and next steps to all relevant parties throughout the intake lifecycle.
• Serve as a trusted liaison between requestors and delivery teams, ensuring alignment on expectations and priorities.

Reporting & Analytics

• Monitor dashboards tracking intake volume, request types, assignment patterns, and processing timelines.
• Analyze performance metrics including time-to-assignment, request completion rates, and resource utilization.
• Identify trends, bottlenecks, and opportunities for process improvement within the intake workflow.
• Prepare regular reports on intake productivity, team performance, and operational efficiency for D&C Project Controls leadership.

Process Optimization

• Continuously evaluate and refine intake procedures to improve efficiency and stakeholder experience.
• Recommend and implement improvements to intake forms, routing criteria, and coordination protocols.
• Collaborate with D&C Project Controls leadership to establish service level agreements and performance standards.
• Maintain comprehensive documentation of intake processes, routing guidelines, and best practices.

Required Qualifications

Experience

• 3–5 years of experience in project coordination, operations, or related roles within corporate real estate, facilities management, design and construction, or professional services environments.
• Demonstrated experience managing workflows across multiple teams and stakeholder groups.
• Background in process improvement and operational efficiency initiatives.

Skills & Competencies

• Strong organizational abilities with excellent attention to detail and ability to manage multiple concurrent requests.
• Exceptional communication skills with confidence leading meetings and coordinating across diverse stakeholder groups at all organizational levels.
• Analytical mindset with ability to interpret data, identify trends, and translate insights into actionable recommendations.
• Proficiency in project management principles and understanding of design and construction project lifecycles and project controls methodologies.
• Advanced skills in Microsoft Excel, PowerPoint, and data visualization tools for reporting and analytics.
• Experience with project management systems, intake platforms, or workflow management software

Personal Attributes

• Customer service orientation with commitment to stakeholder satisfaction.
• Proactive problem-solver who can work independently while collaborating effectively across teams.
• Adaptable and comfortable managing ambiguity in a dynamic, fast-paced environment.
• Strong business acumen with ability to understand organizational priorities and make sound routing decisions.

Location

On-site –Hyderabad, TS

Scheduled Weekly Hours

48

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