Project Coordinator- Construction Management

Gallagher & Mohan; Delhi; Remote; INR 700,000 - 1,100,000; Full time

Job summary

Gallagher & Mohan is seeking a Project Coordinator – Construction Management to support Development and Asset Management teams in overseeing administrative, contractual, and operational aspects of construction and tenant improvement projects.

The ideal candidate will be highly organized, detail-oriented, and capable of managing multiple priorities in a fast-paced, project-driven environment. Location is remote with EST/PST US shift timings.

Qualifications

• Bachelor’s degree in Construction Management, Business Administration, Real Estate, or related discipline (preferred).
• 5+ years of experience in project coordination or administration within construction, real estate development, or property management.
• Proficiency in Microsoft Excel with data management, reporting, and analytical skills.
• Familiarity with project management tools and real estate systems (good to have).
• Strong organizational and communication skills, with the ability to manage multiple priorities and deadlines.
• Understanding of construction processes, contract workflows, and project documentation standards.

Responsibilities

• Draft, process, and track project contracts, change orders, and related documentation.
• Coordinate vendor and consultant activities to ensure timelines and compliance requirements are met.
• Maintain and organize project documentation, ensuring version control and accessibility across platforms.
• Support project closeout processes, including documentation, reporting, and stakeholder handovers.
• Maintain project schedules, trackers, and reports to monitor milestones, deliverables, and key activities.
• Prepare meeting agendas, record minutes, and track action items to ensure accountability and progress.
• Assist in the preparation of status reports, presentations, and internal updates for project leadership.
• Identify potential process bottlenecks and proactively assist in workflow optimization.
• Support project budgeting and forecasting by maintaining expenditure records and reconciliations.
• Track and verify invoices and payment requests to ensure accuracy and alignment with project budgets.
• Assist with periodic reviews, reporting, and audit documentation for internal and external stakeholders.

Skills

Excel proficiency

Project coordination

Effective communication

Time management

Construction knowledge

Education

Bachelor’s degree in Construction Management/related

Tools

Microsoft Excel

Project management tools

Job description

Company Overview

Gallagher & Mohan is a distinguished firm specializing in delivering world-class financial, real estate, and asset management services to clients across the globe. We pride ourselves on operational excellence, process efficiency, and the ability to execute complex projects with precision.

We are seeking a Project Coordinator – Construction Management to support our Development and Asset Management teams in managing the administrative, contractual, and operational aspects of construction and tenant improvement projects. The ideal candidate will be highly organized, detail-oriented, and capable of handling multiple priorities in a fast-paced, project-driven environment.

Position Overview

The Project Coordinator will play a pivotal role in supporting the planning, coordination, and execution of real estate development and construction management projects. This role focuses on maintaining accurate project documentation, monitoring budgets, and ensuring compliance across all project phases.

The candidate will collaborate closely with internal teams, external consultants, contractors, and vendors to streamline communication, track deliverables, and support successful project outcomes.

Key Responsibilities

Project Administration & Coordination

• Draft, process, and track project contracts, change orders, and related documentation.
• Coordinate vendor and consultant activities to ensure timelines and compliance requirements are met.
• Maintain and organize project documentation, ensuring version control and accessibility across platforms.
• Support project closeout processes, including documentation, reporting, and stakeholder handovers.

Project Management Support

• Maintain project schedules, trackers, and reports to monitor milestones, deliverables, and key activities.
• Prepare meeting agendas, record minutes, and track action items to ensure accountability and progress.
• Assist in the preparation of status reports, presentations, and internal updates for project leadership.
• Identify potential process bottlenecks and proactively assist in workflow optimization.

Financial & Budgetary Assistance

• Support project budgeting and forecasting by maintaining expenditure records and reconciliations.
• Track and verify invoices and payment requests to ensure accuracy and alignment with project budgets.
• Assist with periodic reviews, reporting, and audit documentation for internal and external stakeholders.

Qualifications & Skills

• Bachelor’s degree in Construction Management, Business Administration, Real Estate, or a related discipline (preferred).
• 5+ years of experience in project coordination or administration within construction, real estate development, or property management.
• Proficiency in Microsoft Excel with strong data management, reporting, and analytical skills.
• Familiarity with project management tools and real estate systems (good to have).
• Strong organizational and communication skills, with the ability to manage multiple priorities and deadlines.
• Understanding of construction processes, contract workflows, and project documentation standards.

Job Details

• Title: Project Coordinator – Construction Management
• Department: Financial Analysis
• Employment Type: Full-Time, Permanent
• Location: Remote (New Delhi)
• Shift Timings: EST/PST (US Time Zone)