Project Coordinator

VaynerMedia LLC; Gurugram District; On-site; INR 500,000 - 900,000; Full time

Job summary

VaynerMedia is a global integrated creative and media agency with a presence in India. The India office is seeking a passionate Project Executive to lead project scopes, manage cross-functional teams, and ensure timely delivery of Brand projects across creative, social, digital content, builds and events.

You will coordinate with finance, client service, operations, and legal to align requirements, own final assets, and drive efficient processes.

Qualifications

• 2+ years of experience in advertising agency.
• Experience coordinating teams and planning duties.
• Strong time management and organizational skills.
• Thrives in a fast-paced, high-pressure environment and is process oriented.

Responsibilities

• Write and execute statements of work, scope, tasks, timeline, budget, and development based on project requirements and plans.
• Coordinate cross-functional teams across creative, social & digital content, builds, and events.
• Contribute to processes and align with finance, client service, operations, and legal on project and client requirements.
• Own the final project assets: folders on the server, shared documents, and contracts.
• Lead meetings such as kick-offs, brainstorms, and deliverable reviews.
• Live and breathe agency processes, including creative production, paid media, and digital builds.
• Provide the big picture to inter-departmental teams with milestones and deliverables.
• Monitor scope changes and adjust plans accordingly.

Skills

Project coordination

Time management

Cross-functional collaboration

Organizational skills

Creative/brand management

Job description

VaynerMedia is a global integrated creative and media agency, built for today's consumers. Asthe Modern Agency of Record, it understands the nuances of today's attention landscape,empowering brands to win attention, drive relevance, and deliver business results. Founded in2009, by Gary Vaynerchuk, the independently owned agency operates in 15 offices worldwide,including Amsterdam, Bangkok, Chicago, New Delhi, Kuala Lumpur, London, Los Angeles,Mexico City, Miami, New York, Tokyo, Toronto, Singapore, and Sydney. VaynerMedia is part ofthe VaynerX family of companies.

The PITCH

We’re lucky that everyone within our walls thinks creatively, shares a passion for building communities, and understands the world of both big campaigns and social micro-content.

Our Project Executives enjoy working in a fast paced environment and love the challenge of discovering what drives and moves consumers. Our India office is hunting the APAC landscape for a passionate and driven PE that will help lead a global brand account and continually review and optimize the work team produces, and collaborate with the project management team to establish effective ways to lead teams and processes.

Here’s where you come in.

• Write and execute statements of work, scope, tasks, timeline, budget, and development based on project requirements and plans.
• Make magic happen at all internal cross-functional teams during the project lifecycle for all Brand projects that include creative, social & digital content, builds, and events.
• Contribute to the VM processes and align with finance, client service, operations, and legal on project and client requirements.
• Own the final project assets: folders on the server, shared documents in the drive, and contracts in the box.
• Obsessed with meetings such as kick-offs, brainstorms, and deliverable reviews just to get things done.
• Live and breathe the agency processes, including creative production, paid media, and digital builds while optimizing those processes.
• Give the big picture to the inter-departmental teams such as milestones, deliverables, and completion.
• Sharp in tracking scopes when change occurs -- you know exactly what to do.
• Collaborates with creative team leads to manage team tasks, next steps, manage bandwidth, and needed resources.

Your Experience

• 2+ years of experience working in Advertising Agency.
• Experience managing projects, coordinating teams, and other planning-related duties, preferably in the creative ad space.
• Time management is your cup of tea.
• Thrives in a fast-paced, high-pressure environment & is process oriented - organized.
• Out of the box lead and practical hands-on experience in project and brand management.
• You make and lead stuff to happen.
• Hungry for great work (and good food)
• Must have a life outside work.
• Please note this is not an IT focused role.

What you should know about VaynerMedia

Think “lab” and not “agency”. We get excited about solving business problems, not creating advertising for the sake of making advertising. Our entrepreneurship DNA runs deep. We’re willing to break rules, try new things, and test hypotheses if it means better understanding our craft. It’s fun!

Our environment (and pace) feels much more like a start-up than most agencies you might be used to. Hopefully that, and the opportunity to collaborate with the talented and enthusiastic crew, work with big brands excites you, as it does us. We can’t wait to meet you.