India Portfolio | Project Manager

VaynerX; Gurugram District; On-site; INR 600,000 - 900,000; Full time

Job summary

VaynerMedia is seeking a Project Executive for our India office to lead cross-functional teams across Brand projects, including creative, social, digital content, builds, and events. You will manage budgets, timelines, and risk, while aligning with finance, client partnerships, operations, and legal.

The role emphasizes ownership of assets, strong meeting leadership, and a hands-on approach to deliverables.

Qualifications

• 4-5 years of experience with advertising agency - managing projects, coordinating teams, and other planning-related duties, preferably in the creative ad space.
• Time management is your cup of tea.
• Experience in budget development and contract (SOW) writing.
• Thrives in a fast-paced, high-pressure environment.
• Out of the box lead and practical hands-on experience in project management.
• You make and lead stuff to happen.
• Hungry for great work (and good food)
• Must have a life outside work.
• And did we mention project scoping?

Responsibilities

• Write and execute cost estimates, statement of work, scope, tasks, timeline trackers to track project cycles, budget, and development based on project requirements and plans.
• Project Management - coordinate internal cross-functional teams to ensure budgets and timelines are met and processes followed.
• Contribute to and align with finance, client partnership, operations, and legal on project and client requirements.
• Own the final project assets: folders on the server, shared documents in the drive, and contracts in the box.
• Lead meetings such as kick-offs, brainstorms, and deliverable reviews to drive completion.
• Support optimization of agency processes including creative production, paid media, and digital builds.
• Provide timely updates on milestones, deliverables, and completion to inter-department teams.
• Monitor project progress and mitigate risks; manage resources and bandwidth.

Skills

Project management

Budget development

SOW writing

Team coordination

Timeline tracking

Communication

Job description

VaynerMedia is a global integrated creative and media agency, built for today's consumers. As the Modern Agency of Record, it understands the nuances of today's attention landscape, empowering brands to win attention, drive relevance, and deliver business results. Founded in 2009, by Gary Vaynerchuk, the independently owned agency operates in 15 offices worldwide, including Amsterdam, Bangkok, Chicago, New Delhi, Kuala Lumpur, London, Los Angeles, Mexico City, Miami, New York, Tokyo, Toronto, Singapore, and Sydney. VaynerMedia is part of the VaynerX family of companies.

The PITCH

We’re lucky that everyone within our walls thinks creatively, shares a passion for building communities, and understands the world of both big campaigns and social micro-content.

Our Project Executives enjoy working in a fast paced environment and love the challenge of discovering what drives and moves consumers. Our India office is hunting the APAC landscape for a passionate and driven PE that will help lead a global brand account and continually review and optimize the work team produces, and collaborate with the project management team to establish effective ways to lead teams and processes.

Here’s where you come in.

• Write and execute cost estimates, statement of work, scope, tasks, timeline trackers to track project cycles, budget, and development based on project requirements and plans.
• Project Management - Make magic happen at all internal cross-functional teams during the project lifecycle for all Brand projects that include creative, social & digital content, builds, and events. Ensure project budget and timelines are met and all processes (e.g. usage rights) are followed.
• Contribute to the VaynerMedia processes - Manage and keep project management platforms up to date. Align with finance, client partnership, operations, and legal on project and client requirements.
• Own the final project assets: folders on the server, shared documents in the drive, and contracts in the box.
• Obsessed with meetings such as kick-offs, brainstorms, and deliverable reviews just to get things done.
• Live and breathe the agency processes, including creative production, paid media, and digital builds while optimizing those processes.
• Provide timely updates - Give the big picture to the inter-departmental teams such as milestones, deliverables, and completion.
• Monitor project progress closely and mitigate risks in advance- Sharp in tracking scopes when change occurs - you know exactly what to do.
• Resources Management - Collaborates with creative team leads to manage team tasks, next steps, manage bandwidth, and needed resources.
• Responsible for the operation, customization and improvement of team processes necessary for each portfolio’s business needs
• Work with the Project Director to maximize operational efficiencies and define processes on the team, project and portfolio levels
• Nurture cross-functional agency relationships and be the ultimate problem solver to deliver work to Clients

Your Experience -

• 4-5 years of experience with advertising agency - managing projects, coordinating teams, and other planning-related duties, preferably in the creative ad space.
• Time management is your cup of tea.
• Experience in budget development and contract (SOW) writing.
• Thrives in a fast-paced, high-pressure environment.
• Out of the box lead and practical hands-on experience in project management.
• You make and lead stuff to happen.
• Hungry for great work (and good food)
• Must have a life outside work.
• And did we mention project scoping?

What You Should Know About VaynerMedia

Think “lab” and not “agency”. We get excited about solving business problems, not creating advertising for the sake of making advertising. Our entrepreneurship DNA runs deep. We’re willing to break rules, try new things, and test hypotheses if it means better understanding our craft. It’s fun!

Our environment (and pace) feels much more like a start-up than most agencies you might be used to. Hopefully that, and the opportunity to collaborate with the talented and enthusiastic crew, work with big brands excites you, as it does us. We can’t wait to meet you.