Project Administrator

pipecaregroup; India; On-site; INR 420,000 - 600,000; Full time

Job summary

PIPECARE Group is seeking a Project Administrator to join our team. The role focuses on coordinating project administration, optimizing workforce allocation, and ensuring resources are efficiently deployed to meet schedules and client requirements.

You will work closely with Operation Directors, PMs, and territorial management to monitor progress, manage data in ERP, and support timely invoicing and compliance submissions. Travel may be required as projects run across sites.

Qualifications

• Engineering degree and 3 years of operation planning experience.
• Experience in Oil & Gas sector or EPC contracting.
• Proficient in MS Word, Excel and Outlook.
• Fluent in English; willingness to travel.
• Ability to work with cross-functional teams.

Responsibilities

• Assist Operation Director and PMs to prepare project execution plans and resource allocations.
• Coordinate with Territory Directors on project timelines and updates.
• Maintain project data in ERP and communicate daily progress to management.
• Review field activities and flag schedule slippages timely for corrective action.
• Support travel planning for field team and optimize travel costs.
• Assist in managing field manpower and optimize resource usage.
• Support cash flow optimization with the Finance team and timely invoicing.
• Ensure timely submission of statutory and contractual documents.

Skills

Engineering degree

3+ years planning

Oil & Gas experience

MS Office (Word/Excel/Outlook)

English fluency

Willingness to travel

Education

Engineering degree (Mechanical or relevant)

Tools

ERP system

MS Office suite

Job description

PIPECARE Group of Companies, a global leader in providing advanced inline inspection solutions for the Oil & Gas industry, is seeking a Project Administrator to join our dynamic team.

The Project Administrator will play a key role in supporting the successful execution of projects by coordinating project administration activities, optimizing workforce allocation, and ensuring the efficient deployment of resources. The role is responsible for maintaining effective project coordination, supporting operational planning, and ensuring that field activities are executed in accordance with project schedules, client requirements, and company standards. The successful candidate will contribute to maximizing resource utilization, enhancing operational efficiency, and ensuring seamless project delivery.

Key Responsibilities and Authorities:

• Assist Operation Director and Project Managers (ME) to prepare Project information document, including detailed execution plan with allocation of resources and Project Risk Management Plan.
• Work closely with Territory Directors and operations management of LIN SCAN Subsidiaries on Projects executions and timeframes.
• Establish the proper communication on the Projects daily work progress between the Corporate Operations Management Department and Territory Directors of LIN SCAN Subsidiaries through ERP and regular reporting.
• Communicate daily with field staff to review daily activities and project progress. Identify which activities require special attention of being executed as per Projects scheduled plan.
• Prioritize the importance of these activities for the Corporate and Subsidiary management team to overcome the shortcomings.
• Alert on possible slippage timely so that management can take preventive actions and prevent Project execution delays.
• Advice management on the activities necessary to get Projects back on the planned schedule.
• Assist in managing the Operations field manpower requirements. Optimize usage of field personnel.
• Cooperate with the Tool Management/Production Department to assure the tool fleet is optimized for all the Projects.
• Cooperate with Financial Department to optimize the Projects cash flow.
• Cooperate with other LIN SCAN departments making sure that organization benefits from the accumulated project experiences.
• Maintain and update the Project related data in ERP system.
• Ensure timely submission of invoices to clients and proactively follow up to facilitate on-time payment collection.
• Coordinate and support travel arrangements for field team members, ensuring timely and cost-effective travel planning.
• Assist in the timely submission of monthly statutory and contractual compliance documents through clients' designated portals, ensuring accuracy and adherence to submission deadlines. Execute all other tasks as requested by POM and/or Executive Team within the assigned job role.

Skills/Experience:

• Degree in Engineering (Mechanical or relevant) plus 3 years of operation planning experience
• Experience in Oil and Gas sector or EPC contracting
• Computer skills in Microsoft word, excel and outlook at an intermediate level
• Fluency in English, the language of the Territory or Main Country is an advantage
• Ability to travel extensively if required

Physical and Mental Requirements:

• Lifting and Carrying: Ability to lift and carry up to 50 pounds.
• Mobility: Must be able to walk and climb to perform duties, including maneuvering within a refinery or plant environment and accessing elevated platforms via ladders and stairwells.
• Communication: Sufficient clarity of speech and hearing, or other communication capabilities, to communicate effectively.
• Focus and Multitasking: Ability to maintain focus and multitask effectively.
• Safety Equipment: Must be able to wear safety equipment as required by the safety department for personal protection, if/where needed in manufacturing environments.
• Personal Mobility and Reflexes: Sufficient personal mobility and physical reflexes, with or without reasonable accommodations, to perform office duties and travel to off-site locations when necessary.

About PIPECARE Group:

PIPECARE Group offers comprehensive In-Line Inspection Services to identify and size pipeline threats, Utilizing advanced technologies such as Magnetic Flux Leakage, Transverse Field Inspection, Ultrasound, and specialized tools, PIPECARE ensures precise detection and assessment of various pipeline anomalies.

What we do:

In-Line Inspection Services

PIPECARE provides In-Line Inspection Services to locate, identify, and size threats, supporting integrity management requirements.

Check out our AI Technology and other cutting-edge technologies by clicking the following YouTube Links:

PIPECARE Group - YouTube

SMART AI CALIPER - Inspection experience like never befor e

Inspection Technologies

Magnetic Flux Leakage (MFL): Detects and sizes general corrosion and metal loss anomalies, especially circumferentially oriented.

Transverse Field Inspection (TFI): Detects and sizes general corrosion and metal loss anomalies, primarily axially oriented.

Ultrasound (UT): Detects and sizes general and other metal loss anomalies with high depth sizing accuracy.

Ultrasonic Crack Detection: Detects and sizes cracks and colonies of cracks.

Caliper (Geometry): Detects and sizes deviations in the ideal circular shape of a pipeline (dents, ovalities, wrinkles, etc.).

Specialized Tools and Technologies

Combo Tools: Use multiple measurement systems in various combinations.

Specialized Tubing Technologies: Designed for Furnace and Downhole Operations.

Equal Opportunity Employer: We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity or expression, pregnancy, age, national origin, disability status, genetic information, protected veteran status, or any other characteristic protected by law.