Project Administrator

WSP in India; Bengaluru; On-site; INR 900,000 - 1,300,000; Full time

Job summary

WSP India is seeking a Senior Document Controller in Bengaluru to manage project documentation in line with procedures. The role requires handling EDMS-based workflows, ensuring timely transmission and receipt of client deliverables, and maintaining meticulous logs and file structures.

The candidate should work independently in a deadline-driven environment and be proficient with AutoCAD. Responsibilities include recording, filing, emailing schedules, coordinating with offshore facilities in

Qualifications

• 8+ years' experience in document and data management in a multi-discipline detail design engineering environment.
• Experience uploading/downloading from online collaborative websites is essential.
• Conscientious, methodical with excellent organisational skills.
• Excellent time management skills and ability to manage workload across multiple projects.
• Familiarity with WSP systems, different EDM systems and enough knowledge of AutoCAD.

Responsibilities

• Record issued documents in accordance with Project Life Cycle procedure.
• Receive/download drawings and documents from the EDMS and file appropriately.
• Provide the project manager with a schedule of documents received and transmitted including revisions.
• Filing electronic incoming documentation.
• Coordinate the issue and receipt of drawing information to the WSP offshore facility in India.
• Circulate received/downloaded documents to project team.
• Print A3 copies of all incoming drawings for distribution to the Project manager and Engineering disciplines.
• Keep a log of in-coming and out-going information.
• Upload drawings and documents onto EDMS as per PM schedule.
• Responsible for high level review of lifecycle-controlled documents.
• Set up and maintain document issue sheets across the project.
• Check outgoing documents for inconsistencies, revision changes and format.
• Plot drawings to scale for engineers review and issue.
• Scanning, renaming, recording and filing incoming hard copies of drawings.

Skills

Detail orientation

Time management

Independent worker

Organisational skills

Deadline driven

Motivated

Tools

AutoCAD

EDMS

Job description

Job Description

We are looking for a full-time Senior document controller. The role entails the storage and management of documentation in line with company procedures. Furthermore, ensuring that project documentation and client deliverables are transmitted and received in accordance with project procedures using varied EDMS programs. The successful candidate must have the ability to work independently and be highly motivated whilst having a good appreciation of a deadline driven environment. They should be detail-oriented, dependable and trustworthy as they encounter complex and sensitive documents.

Responsibilities

• Record issued documents in accordance with Project Life Cycle procedure.
• Receive and/or download drawings and documents from the EDMS and file in the appropriate directory.
• Provide the project manager with a schedule of documents received and transmitted including revisions.
• Filing electronic incoming documentation.
• Coordinate the issue and receipt of drawing information to the WSP offshore facility in India.
• Circulate received/downloaded documents to project team.
• Print A3 copies of all incoming drawings for distribution to the Project manager and Engineering disciplines.
• Keep a log of in-coming and out-going information.
• Upload drawings and documents onto EDMS in accordance with a schedule provided by the Project Manager (PM).
• Responsibility for high level review of project life cycle-controlled documents.
• Setting up and maintaining document issue sheets throughout entire project.
• Checking standard details on outgoing documents and drawings, for inconsistencies, revision changes and format.
• Plotting drawings to scale for engineers review and issue.
• Scanning. Renaming, recording and filing incoming hard copies of drawings.

Qualifications

Mandatory Skills/Qualifications

• Ideally 8+ year's experience of document and data management in a multi discipline detail design engineering environment.
• Experience of uploading/downloading from online collaborative websites is essential.
• The successful candidate needs to be conscientious, and methodical with excellent organisational skills.
• Excellent time management skills and capable of managing their own time/workload across multiple projects.
• Training will be given to familiarise them with WSP systems, the different EDM systems and enough knowledge of AutoCAD to manage and manipulate the files.

BGV

• Employment with WSP India is subject to the successful completion of a background verification ( “BGV” ) check conducted by a third-party agency appointed by WSP India.
• Candidates are advised to ensure that all information provided during the recruitment process — including documents uploaded — is accurate and complete, both to WSP India and its BGV partner.

About Us

WSP is one of the world's leading professional services consulting firms. We are dedicated to our local communities and propelled by international brainpower. We are technical experts and strategic advisors including engineers, technicians, scientists, architects, planners, surveyors and environmental specialists, as well as other design, program and construction management professionals. We design lasting solutions in the Transportation & Infrastructure, Property & Buildings, Earth & Environment, Power & Energy, Resources and Industry sectors, as well as offering strategic advisory services. Our talented people around the globe engineer projects that will help societies grow for lifetimes to come.

With approximately 4,000 talented people across 3 locations (Noida, Bengaluru & Mumbai offices) in India and more than 73,000 globally, in 550 offices across 40 countries, we engineer projects that will help societies grow for lifetimes to come.

At “WSP” we draw on the diverse skills and capabilities of our employees globally to compete for the most exciting and complex projects across the world and bring the same level of expertise to our local communities. We are proud to be an international collective of innovative thinkers who work on the most complex problems. Unified under one strong brand, we use our local expertise, international reach and global scale to prepare our cities and environments for the future, connect communities and help societies thrive in built and natural ecosystems. True to our guiding principles, our business is built on four cornerstones: Our People, Our Clients, Our Operational Excellence and Our Expertise.

www.wsp.com

We are

• Passionate people doing purposeful and sustainable work that helps shape our communities and the future.
• A collaborative team that thrives on challenges and unconventional thinking.
• A network of experts channeling our curiosity into creating solutions for complex issues.

Inspired by diversity, driven by inclusion, we work with passion and purpose.

Working with Us

At WSP, you can access our global scale, contribute to landmark projects and connect with the brightest minds in your field to do the best work of your life. You can embrace your curiosity in a culture that celebrates new ideas and diverse perspectives. You can experience a world of opportunity and the chance to shape a career as unique as you.

Our Hybrid Working Module

With us, you can operate in a flexible, agile, yet structured work environment and follow a Hybrid Work Model.

• Maximize collaboration.
• Maintain product quality and cultural integrity.
• Balance community, collaboration, opportunity, productivity, and efficiency.

Health, Safety and Wellbeing

Our people are our greatest asset, and we prioritize a safe work environment. Health, safety, and wellbeing are integral to our culture, with each of us accountable for fostering a safe workplace through our “Making Health and Safety Personal” initiative. Our Zero Harm Vision drives us to reduce risks through innovative solutions, earning recognition for our global health and safety practices with the prestigious RoSPA Health and Safety Awards for six consecutive years.

Inclusivity and Diversity

WSP India is dedicated to fostering a sustainable and inclusive work environment where our greatest strength - Our People -feel valued, respected, and supported. We ensure an unbiased approach in hiring, promotion, and performance evaluation, regardless of age, gender identity, race, religion, sexual orientation, marital status, physical ability, education, social status, or cultural background.

Imagine a better future for you and a better future for us all.

Join our close-knit community of over 73,300 talented global professionals dedicated to making a positive impact. Together, we can make a difference in communities both near and far.

With us, you can.