Project Administrative Assistant

Bechtel Corporation; Navi Mumbai; On-site; INR 350,000 - 550,000; Full time

Job summary

Bechtel Corporation in Navi Mumbai seeks a Project Administrative Assistant to support project executives, coordinate meetings, travel, and maintain confidential records.

You will plan events, manage calendars, draft routine correspondence, arrange visitor access, and ensure smooth office operations; 2–4 years' related experience and an associate degree preferred.

Qualifications

• Requires a minimum of 2-4 years of related experience.
• Associate degree or related technical training preferred.

Responsibilities

• Plan and coordinate events and meetings, including facilities, equipment, and minutes.
• Coordinate travel requests and prepare itineraries.
• Manage calendar and support executives with daily tasks.
• Prepare routine correspondence and review communications for formatting.
• Greet visitors, arrange temporary workspace, and coordinate security notices.
• Maintain office supplies and perform confidential administrative duties.

Skills

Written and verbal communication

Event coordination

Travel arrangements

Confidentiality

Teamwork

Organizational skills

Interpersonal skills

Education

Associate degree or related technical training

Tools

Microsoft Excel

Microsoft Outlook

Microsoft PowerPoint

Microsoft Word

Job description

Requisition ID: 300224

• Relocation Authorized: None
• Telework Type: Full-Time Office/Project
• Work Location: Navi Mumbai

Extraordinary Teams Building Inspiring Projects

Since 1898, we have helped customers complete more than 25,000 projects in 160 countries on all seven continents that have created jobs, grown economies, improved the resiliency of the world's infrastructure, increased access to energy, resources, and vital services, and made the world a safer, cleaner place.

Differentiated by the quality of our people and our relentless drive to deliver the most successful outcomes, we align our capabilities to our customers' objectives to create a lasting positive impact. We serve the Infrastructure; Nuclear, Security & Environmental; Energy; Mining & Metals, and the Manufacturing and Technology markets. Our services span from initial planning and investment, through start-up and operations.

Core to Bechtel is our Vision, Values and Commitments. They are what we believe, what customers can expect, and how we deliver. Learn more about our extraordinary teams building inspiring projects in our Impact Report.

Project Overview

Bechtel is seeking to work with a major Indian corporation to provide Project Management Consultant (PMC) Services for a multi-billion-dollar upgrade / expansion of an existing petrochemical facilities in India. The PMC Services will be led out of India with personnel deployed in Mumbai region, the project sites in India, as well as several key contractor locations across India.

Job Summary

As the Project Administrative Assistant, you will be responsible for administrative duties, meeting and event planning/coordination, supporting office personnel, supporting project executives in daily tasks, and arranging travel as needed. This requires proficiency, accuracy, judgement, initiative, discretion, and knowledge of protocol.

Your ability to anticipate problems and changing priorities will help bring efficiency and organization to your team.

Major Responsibilities

• Coordinates and plans events and meetings, including facilities, equipment, refreshments, notices, agendas, information packets, and minutes.
• Coordinates requests from managers and internal staff and addresses urgent matters.
• Coordinates business travel, prepares itineraries, and completes expense reports.
• Organizes materials for meetings, presentations, and training sessions.
• Coordinates internal and external visitors by notifying security of expected arrivals, welcoming and escorting guests, and arranging temporary workspace as needed.
• Monitors office supplies and places orders as needed.
• Performs routine administrative duties of a responsible and confidential nature with minimal supervision.
• Drafts routine correspondence for signature, reviews outgoing communications for formatting.
• Supports internal and external meeting coordination and manages the responsible manager’s calendar using Outlook or other appropriate software.
• Compiles and distributes conference notes, meeting minutes, and resulting action items.

Education And Experience Requirements

• Requires a minimum of 2-4 years of related experience
• Associate degree or related technical training preferred

Required Knowledge And Skills

• Intermediate to advanced proficiency in Microsoft Excel, Outlook, PowerPoint, and Word.
• Good written and verbal communication skills.
• Experience coordinating events and large meetings.
• Recent experience arranging domestic and international travel.
• Proven ability to maintain confidentiality of the strictest nature.
• Effective team player, with strong interpersonal and customer service skills.
• Ability to work flexibly and collaboratively across all levels of the organization.
• Strong organizational skills required.

Total Rewards/Benefits

For decades, Bechtel has worked to inspire the next generation of employees and beyond! Because our teams face some of the world's toughest challenges, we offer robust benefits to ensure our people thrive. Whether it is advancing careers, delivering programs to enhance our culture, or providing time to recharge, Bechtel has the benefits to build a legacy of sustainable growth. Learn more at Bechtel Total Rewards

Diverse Teams Build The Extraordinary

As a global company, Bechtel has long been home to a vibrant multitude of nationalities, cultures, ethnicities, and life experiences. This diversity has made us a more trusted partner, more effective problem solvers and innovators, and a more attractive destination for leading talent.

We are committed to being a company where every colleague feels that they belong-where colleagues feel part of "One Team," respected and rewarded for what they bring, supported in pursuing their goals, invested in our values and purpose, and treated equitably. Click here to learn more about the people who power our legacy.

Bechtel is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity and expression, age, national origin, disability, citizenship status (except as authorized by law), protected veteran status, genetic information, and any other characteristic protected by federal, state or local law. Applicants with a disability, who require a reasonable accommodation for any part of the application or hiring process, may e-mail their request to [e-mail]