Program Support Associate in Bihar & Odisha | Heifer International

aikyam; Bhubaneshwar; On-site; INR 420,000 - 540,000; Full time

Job summary

Heifer International in India is seeking a Program Support Associate to manage state office administration, logistics, procurement support, vendor management, and end-to-end event management for workshops, meetings, trainings, and seminars.

The role ensures timely operational support, compliance with organizational procedures, and efficient coordination with internal teams and external service providers across Bihar and Odisha.

Qualifications

• 2+ years of relevant experience in programmatic and administrative support functions.
• Bachelor's degree in Arts/Commerce, Social Sciences/Social Work or Livelihoods sector; MBA or Master's preferred.
• Proficiency in Microsoft Word, PowerPoint, Excel, and Outlook.
• Experience with development sector/INGOs is preferred.
• Understanding of development issues and poverty in India.

Responsibilities

• Manage day-to-day state office administration and coordinate support for state-level activities, meetings, trainings, and field visits
• Maintain office records, inventories, files, and administrative documentation
• Coordinate travel arrangements, accommodation, transportation, and logistics for staff, consultants, and visitors
• Support procurement processes in line with organizational policies, and coordinate with vendors for quotations, negotiations, and delivery tracking
• Maintain vendor records, procurement documentation, and payment-related paperwork
• Coordinate printing, material development, and procurement of training and workshop materials
• Assist in consultant coordination, contract documentation, and invoice processing
• Lead end-to-end event management for workshops, meetings seminars, and review meetings at the state level
• Coordinate venue identification, vendor finalization, hospitality arrangements, and participant logistics
• Prepare event documentation including agendas, participant lists, and attendance sheets
• Track event-related expenses and support timely settlement and documentation

Skills

Office administration

Vendor management

Event coordination

Procurement support

MS Office proficiency

Education

Bachelor's degree (Arts/Commerce/Social Sciences/Social Work)

MBA or Master's in Social Work preferred

Tools

Microsoft Word

PowerPoint

Excel

Outlook

Job description

Heifer International

Since 1944, Heifer International has worked with more than 46 million people around the world to end hunger and poverty in a sustainable way while caring for the Earth. Heifer works with farmers and their communities to identify and invest in business opportunities that deliver living incomes, currently operating in 19 countries across Africa, Asia, and the Americas. Heifer's work in India spans Signature Programs across Bihar and Odisha, focused on large-scale, measurable, and sustainable livelihood impact through partnerships with farmers, governments, and the private sector.

Role

The Program Support Associate will be responsible for managing state office administration, logistics coordination, procurement support, vendor management, and end-to-end event management for workshops, meetings, trainings, and seminars. The role ensures timely operational support, compliance with organizational procedures, and efficient coordination with internal teams and external service providers across Bihar and Odisha.

Responsibilities

• Manage day-to-day state office administration and coordinate support for state-level activities, meetings, trainings, and field visits
• Maintain office records, inventories, files, and administrative documentation
• Coordinate travel arrangements, accommodation, transportation, and logistics for staff, consultants, and visitors
• Support procurement processes in line with organizational policies, and coordinate with vendors for quotations, negotiations, and delivery tracking
• Maintain vendor records, procurement documentation, and payment-related paperwork
• Coordinate printing, material development, and procurement of training and workshop materials
• Assist in consultant coordination, contract documentation, and invoice processing
• Lead end-to-end event management for workshops, meetings seminars, and review meetings at the state level
• Coordinate venue identification, vendor finalization, hospitality arrangements, and participant logistics
• Prepare event documentation including agendas, participant lists, and attendance sheets
• Track event-related expenses and support timely settlement and documentation

Requirements

• Bachelor's degree in Arts/Commerce, Social Sciences/Social Work, or Livelihoods sector; MBA or Master's in Social Work preferred
• Minimum 2 years of relevant experience in programmatic and administrative support functions
• Computer proficiency in Microsoft Word, PowerPoint, Excel, and Outlook
• Experience working with the development sector/INGOs preferred
• Sound understanding of integrated development issues and root causes of poverty in India
• Knowledge of development trends, challenges, and implications for community development
• Opportunity to work with a globally established development organization with 80 years of impact
• Exposure to large-scale agricultural livelihood programs across Bihar and Odisha
• Collaborative, mission-driven work environment focused on ending hunger and poverty