Program and Data Associate

Jhpiego; Bokaro District, Dhanbad, Jamshedpur, Ranchi; On-site; INR 420,000 - 650,000; Full time

Job summary

Jhpiego is an international health NGO partnering with Johns Hopkins University, focused on improving women's and family health in developing countries. The Program and Data Associate role supports day-to-day project implementation across Odisha and Jharkhand, handling admin, logistics and data tasks, reporting to the State Program Manager/Officer.

The position involves data collection, analysis, dashboard development, and coordination with ICO/state teams, with up to 30% travel to field sites

Qualifications

• Bachelor's in arts/commerce/social sciences/public health; Master's in those streams preferred.
• Diploma in Statistics, Computer Application, Demography or Mathematics is an added advantage.
• Minimum 3 years of relevant work experience in programmatic, administrative and data support.
• Proficiency in data and MIS management: SPSS, EPI Info, MS Access & Advanced Excel.
• Computer proficiency (MS Word, PowerPoint, Excel, Outlook).
• Experience in development sector/INGOs would be preferred.
• Experience in a similar profile.

Responsibilities

• Provide programmatic, admin and logistic support for meetings, trainings and events.
• Procure program materials per guidelines in consultation with admin and procurement teams.
• Maintain documentation: photos, documents, videos, reports, IEC materials, etc.
• Manage trackers and procurement/vendor communications, including contracts and deliverables.
• Coordinate data collection, collation and reporting for assigned projects.
• Support M&E Officer and Data Analyst in data verification and dashboards.
• Travel up to 30% of time as needed.

Skills

Communication skills

Multitasking

Attention to detail

Team coordination

English & Hindi proficiency

Education

Bachelor's degree in arts/commerce/social sciences/public health

Masters in related streams preferred

Diploma in Statistics/Computer Application/Demography/Mathematics

Tools

SPSS

EPI Info

MS Access

Advanced Excel

Microsoft Office

Job description

Jhpiego is an international, non-profit health organization and an affiliate of Johns Hopkins University, dedicated to improving the health of women and families in developing countries. For over 50 years, it has focused on providing high-quality, low-cost health care solutions, training health workers, and strengthening health systems.

Jhpiego has been working in India since the 1980s in close partnership with national and state governments. With deep technical expertise and strong on-the-ground execution, Jhpiego helps design, test, and scale practical solutions and innovations that fit real-world systems across 11 thematic domains (Maternal and Newborn Health, Reproductive Health, Nutrition, Immunization, Comprehensive Primary Health Care, Human Resources for Health, TB and Infectious Diseases, Global Health Security, Womens Cancers, Non-Communicable Diseases, Digital Health).

The Cancer portfolio aims to strengthen Indias response to the growing burden of lung cancer by supporting governments to design, implement and scale sustainable models of prevention, early detection, diagnosis, treatment and survivorship.

The portfolio currently supports programs across common cancers (breast, cervical, oral and lung cancers) and strengthens care provision across the continuum from generating awareness, screening, diagnostics to patient management. The program works closely with national and state governments, development partners, academia, professional bodies and the private sector to develop scalable models that contribute towards Indias National Programme for Prevention and Control of Non-Communicable Diseases (NP-NCD).

Program and Data Associate to be based in Odisha and Jharkhand. This position will support the day-to-day implementation and coordination of project activities across the demonstration districts ,manitanence of programmatic data, administrative and logistic support to the project teams based at state/district location. The position will report to the State Program Manager/Officer.

Responsibilities

1. Programmatic, admin and logistic support (Time Spent 50%)

• Support in organizing logistics and administrative support for conducting meetings, trainings, events under the project.
• Support in procurement of program related material including IEC material, training modules, books, manuals as per procurement guidelines in consultation with admin and procurement team.
• Ensure management of all programmatic documents, including photos, documents, videos, reports, presentations, concept notes, government letters, event reports, IEC materials, etc.
• Maintain trackers and repository of all on going procurements, consultants, program inventories, important communication and approvals from donors and GOI letters etc. and tracking of ongoing Technical Contracts, deliverables and compliances with regular follow up with vendors.
• Serve as a key contact for all types of programmatic support to the assigned programs and supervisor.
• Coordinate and ensure proper documentation and tracking of consultants engaged within the programs and maintain monthly invoices, documentation, contracts etc. Support consultants in fulfilling requirements as per the HR department.
• Prepare / Review/submission of claims and reconciliation with required supporting, activity budget preparation, procurement actions, advance settlements against activities etc.
• Review and maintain stock inventory of training material periodically.
• Manage and coordinate for ICO/state team s travel related requirements and documentation.
• Work closely with Program Associates at ICO for procurement and logistics related matters for respective states.
• Assist in maintaining proper documentation of all financial transactions related to workshops and trainings.
• 2. Data support (Time Spent 50%)

• Coordinate timely collection, collation, compilation and recording of data pertaining to assigned projects.
• Support Sr M& E Officer and Data Analyst at ICO in verifying accuracy of the data.
• Assist in data collection and conduct field visits for follow-up assessments as needed.
• Conduct/ support trainings of the data record reporters of the program facilities as needed.
• Support supervisor in analyzing data, developing dashboards and generating relevant graphs and information.
• Perform other duties as assigned by the supervisor

Required Qualifications

• Bachelors in arts/commerce/social sciences/ social work or public health with Masters in the mentioned streams will be preferred.
• Diploma in Statistics, Computer Application, Demography or Mathematics will be an added advantage.
• Minimum 3 years of relevant work experience in programmatic, administrative and data support function.
• Proficiency in data and MIS management packages like SPSS, EPI Info, MS Access & Advance Excel etc.
• Data Base Management: including designing data entry program, data cleaning, data analysis, according to the indicators required in the frame of Projects.
• Computer proficiency (Microsoft Word, PowerPoint, Excel, Outlook).
• Experience in working with the development sector/ INGOs would be preferred.
• Experience in a similar profile.

Experience in a similar profile

Preferred Qualifications

• Demonstrated ability to multitask.
• Attention to details.
• Ability to produce documents and coordinate activities independently.
• Ability to develop productive working relationships with other agencies, stakeholders and other organizations.
• Ability to multitask and work in a multicultural team.
• Able to manage/prioritize work from several sources.
• Ability to handle a variety of assignments under pressure of deadlines.
• Excellent organizational skills required.
• Excellent English and Hindi communication skills.
• Proficiency in computer skills, particularly Ms. Office.
• Demonstrated skills on communications and knowledge management.
• Willingness and flexibility to work on a wide range of tasks and travel upto 30% of time.