Procurement Analyst

Glean; Bengaluru; On-site; INR 2,500,000 - 4,200,000; Full time

Benefits offered by this job

Hybrid work arrangement

Job summary

Glean is seeking a Procurement Analyst to execute end-to-end Procure-to-Pay processes globally, ensuring PR creation, PO issuance, contract follow-up, and vendor management in line with policy.

You will collaborate with Legal, Security, Strategic Finance, and Accounting to secure approvals and maintain audit readiness. This hybrid Bangalore-based role emphasizes process discipline and cost optimization.

Qualifications

• Bachelor’s degree in Accounting, Finance, or related field.
• 6+ years in Procurement and Operations.
• Experience with P2P platforms (Coupa/SAP Ariba/Oracle) is a plus.

Responsibilities

• Support PRs to PO process, coordinating with legal, sourcing, finance, accounting, and security.
• Act as a trusted partner to business stakeholders, communicating proactively and driving execution.
• Ensure compliance with the global procurement policy and spend approvals.
• Review PR completeness and GL/cost center coding, enforce Spend Approval Matrix.
• Convert approved PRs to POs, issue to vendors, track acknowledgments and delivery timelines.
• Coordinate with Legal and Security on contract thresholds, clauses, and VRAs.
• Manage vendor onboarding and validation docs (GST/VAT, WHT, MSME, banking).
• Maintain master data and be the day-to-day vendor contact for PO/invoicing terms.
• Identify cost-saving opportunities, license optimization, supplier consolidation, and better terms.
• Track renewals and engage stakeholders before expiry; maintain procurement documentation.
• Update procurement systems with policies, SOPs, and training materials.
• Report open PRs/POs, AR aging, and ATF exceptions using Glean AI models.
• Recommend process improvements and automation to enhance control.

Skills

P2P processes

Vendor management

Excel reporting

Stakeholder management

Education

Bachelor's degree in Accounting or Finance

Tools

Coupa

SAP Ariba

Oracle Procurement Cloud

Job description

Glean is the Work AI platform that helps everyone work smarter with AI. What began as the industry’s most advanced enterprise search has evolved into a full-scale Work AI ecosystem, powering intelligent Search, an AI Assistant, and scalable AI agents on one secure, open platform. With over 100 enterprise SaaS connectors, flexible LLM choice, and robust APIs, Glean gives organizations the infrastructure to govern, scale, and customize AI across their entire business - without vendor lock-in or costly implementation cycles.

At its core, Glean is redefining how enterprises find, use, and act on knowledge. Its Enterprise Graph and Personal Knowledge Graph map the relationships between people, content, and activity, delivering deeply personalized, context-aware responses for every employee. This foundation powers Glean’s agentic capabilities - AI agents that automate real work across teams by accessing the industry’s broadest range of data: enterprise and world, structured and unstructured, historical and real-time. The result: measurable business impact through faster onboarding, hours of productivity gained each week, and smarter, safer decisions at every level.

Recognized by Fast Company as one of the World’s Most Innovative Companies (Top 10, 2025), by CNBC’s Disruptor 50, Bloomberg’s AI Startups to Watch (2026), Forbes AI 50, and Gartner’s Tech Innovators in Agentic AI, Glean continues to accelerate its global impact. With customers across 50+ industries and 1,000+ employees in more than 25 countries, we’re helping the world’s largest organizations make every employee AI-fluent, and turning the superintelligent enterprise from concept into reality.

If you’re excited to shape how the world works, you’ll help build systems used daily across Microsoft Teams, Zoom, ServiceNow, Zendesk, GitHub, and many more - deeply embedded where people get things done. You’ll ship agentic capabilities on an open, extensible stack, with the craft and care required for enterprise trust, as we bring Work AI to every employee, in every company.

About the Role:

Glean is seeking a Procurement Analyst who will be responsible for end-to-end Procure-to-Pay (P2P) execution in alignment with Glean’s Procurement Policy. This role ensures timely purchase requisition (PR) creation, purchase order (PO) issuance, contract lifecycle follow-up, and vendor management while maintaining high standards of compliance, documentation, and audit readiness. This position is Global, handling Glean corporate and its subsidiaries. The Analyst will collaborate closely with Legal, Security, Strategic Finance, Strategic Sourcing, Accounting and Business teams to ensure approvals, documentation, and compliance with company policies. The ideal candidate possesses strong process discipline, stakeholder management skills, and the ability to drive efficiency and control across the procurement lifecycle.

You will:

• Support the Purchase Requisitions (PRs) to PO process including review of support documents, along with collaboration with legal, strategic sourcing, strategic finance, accounting, security and assist with vendor onboarding
• Procurement Analyst is a trusted advisor and strategic partner for business stakeholders and all cross functional teams with proactive communication, monitor and road blockers and suggestion to drive execution
• Ensure compliance accordingly to the Glean Global Procurement policy, control and guidelines while executing the responsibilities
• Review and validate the Purchase requisitions for completeness, and proper GL/cost center coding per the spend approval matrix. Monitor and enforce adherence to the Spend Approval Matrix and policies, escalating exceptions as needed.
• Support RFQs, RFPs, competitive bidding, supplier evaluation, proposal comparison, and commercial negotiations.
• Convert approved PRs into Purchase Orders (POs) and issue them to vendors; track acknowledgments, amendments, and delivery timelines.
• Partner with Legal and Security teams for contract thresholds, mandatory clauses, and redlines; ensure vendor risk assessments (VRAs) are completed.
• Manage vendor onboarding and validation documentation (e.g., W-9/W-8, GST/VAT, TDS/WHT, MSME certificate ,banking verification) and maintain accurate master data.
• Serve as a day-to-day point of contact for vendors, ensuring clear communication on PO references, invoicing, and payment terms.
• Identify opportunities for cost savings, license optimization, supplier consolidation, and improved commercial terms.
• Track upcoming renewals and engage business stakeholders before contract expiry.
• Maintain complete, organized, and retrievable documentation for each purchase (business requirement, PR, PO, Contract, SOW, Invoice, Estimates, Quotes, and pay terms).
• Ensure all procurement systems is updated with the approval matrix, global procurement policy guidelines, PR tool training to business requestors and system upgrades as owner of the procurement tool
• Identify and report After-the-Fact (ATF) purchases and coordinate corrective and preventive actions.'
• Support period-end close activities including open PR/PO reviews, IR reconciliations, and accrual completeness checks along with supporting internal and external audits
• Create, document, and maintain SOPs to standardize procurement processes and ensure compliance and efficiency.
• Generate and interpret dashboards for open PRs/POs, IR aging, uninvoiced items, and ATF exceptions, using Glean AI models
• Recommend and lead process enhancements, automation opportunities, and policy clarifications to improve efficiency and control.

About you:

• Bachelor’s degree in Accounting, Finance, or a related field.
• Strong understanding of Procure-to-Pay (P2P) systems and procurement processes.
• 6+ years of progressive experience in Procurement and Operations, preferably within dynamic and high-growth environments.
• High attention to detail with a focus on ensuring accuracy and compliance in all procurement processes.
• Experience with vendor master data management, contract management, or procurement compliance is a plus.
• Experience administering P2P platforms such as Coupa, SAP Ariba, or Oracle Procurement Cloud, ZIP, Ramp, etc.
• Experience in developing, documenting, and implementing Standard Operating Procedures (SOPs) for procurement processes and advanced proficiency with Microsoft Excel and related reporting tools.
• Experience successfully driving or supporting process improvements, workflow automation, and system implementations.
• Excellent communication, relationship management, and problem-solving skills; able to manage competing priorities under tight deadlines.

Location:

• This role is hybrid (4 days a week in our Bangalore office)

Compensation offered will be determined by factors such as location, level, job-related knowledge, skills, and experience. Certain roles may be eligible for variable compensation, equity, and benefits.

We’re committed to building and sustaining a diverse, inclusive workplace. We strive to attract and retain people with a wide range of backgrounds, experiences, and perspectives, and we do not discriminate on the basis of gender, ethnicity, sexual orientation, religion, civil or family status, age, disability, or race.

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At Glean, AI fluency is core to how we work and we're committed to ensuring every new hire feels confident integrating AI into their everyday work. As part of the interview process, you'll complete a brief AI-focused exercise or discussion so we can understand how you think about, design, and use AI to drive impact in your role. Feel free to reference any tools, platforms, or workflows you use today — prior Glean experience isn't required.

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