Personnel Officer

Seaspan Corporation; Mumbai; On-site; INR 450,000 - 800,000; Full time

Job summary

Seaspan Corporation in Mumbai seeks a Personnel Officer to manage communications between management offices and sea staff and coordinate with global port agents to ensure onboarding and offboarding are performed efficiently in cost-effective ports.

The role works with the assistant personnel officer and crewing assistants to ensure that ‘fit to travel’ requirements are achieved before sea staff is dispatched to company-managed vessels, with emphasis on timely, compliant processes and strong

Qualifications

• Graduate in any stream (three years university or equivalent).
• Minimum of three years of working experience in a shipping company.
• At least two of those years as an assistant personnel officer.
• Proficiency with Microsoft Office suite.
• Strong verbal and written communication skills, and good writing style.
• Able to prioritize and multi-task.
• Attention to detail.
• Good interpersonal skills with a customer focus.
• Previous sailing experience (desired).
• Experience in a multinational company (desired).

Responsibilities

• Familiar with the Health, Safety, Environmental Protection and Quality Policy (PL-005) and EMS; report environmental noncompliance as required.
• Ensure timely completion of activities before sea staff are dispatched; schedule pre-joining briefings and provide follow-up reports.
• Manage logistics of sea staff joining and off-signing; verify visas and documentation; escalate concerns as needed.
• Communicate with vessels and provide timely responses.
• Arrange and review flag state documentation; obtain dispensations when required.
• Approve travel expenses and vendor bills for officers joining or signing-off; escalate policy exceptions.
• Prepare management reports when required.
• Perform other duties as required.

Skills

Microsoft Office

Verbal communication

Written communication

Multitasking

Attention to detail

Interpersonal skills

Customer focus

Education

Bachelor’s degree or equivalent

Job description

Job Description

Seaspan employees are goal-driven and thrive in a high-performance culture. Our integrated business model, with over 25 years of fleet life-cycle management expertise, provides the world’s major shipping companies with long-term leases on large, modern and technologically advanced vessels, combined with industry-leading ship management services. As owner and operator of the vessels, we provide skilled officers and crews dedicated to the safe, reliable, and economical operation of our fleet. Seaspan's fleet has evolved over time to meet the varying needs of our customer base. We own vessels in a wide range of sizes, from 2,500 TEU to 24,000 TEU. Our main operating offices are located in Singapore, Vancouver, Hong Kong, and Mumbai.

Position Description

The Personnel Officer manages communications between management offices and sea staff, and coordinates with global port agents to ensure that crew on-boarding and off-boarding arrangements are performed efficiently in cost-effective ports. This position works with the assistant personnel officer and crewing assistants to ensure that ‘fit to travel’ requirements are achieved and completed before sea staff is dispatched to company-managed vessels.

Job Responsibilities

• Is familiar with the Health, Safety, Environmental Protection and Quality Policy (PL-005), and understands the responsibilities under the Environmental Management System (EMS). In keeping with this and other compliance policies, they understand their duty to report any environmental noncompliance and/or concern to their manager or members of the senior management team (including the highest level of management) either directly or through the open reporting system as per Management System guidelines
• Ensures timely completion of required activities outlined before sea staff are dispatched, schedules sea staff pre-joining briefings, and advises all parties with follow-up reports
• Ensures logistics of sea staff and supernumeraries joining and offsigning are carried out promptly and communicated to agents, vessel, and others as required Works with the assistant personnel officer and crewing assistant to ensure that all crew relief nominations have valid documentation and met all visa requirements; also escalates pertinent concerns and issues onboard to relevant senior manager as required.
• Communicates with vessels and provides timely responses where possible;
• Arranges and reviews flag state documentation status of sea staff, ensuring compliance at all times; also applies for flag state dispensation where required
• Approves travel expenses and other vendor bills as applicable for officers joining or signing-off and their supernumeraries (escalates exceptions to policy or costs which exceed signing authority)
• Prepares management reports where required
• Performs other duties as required.

Requirements

• Graduate in any stream (three years university or equivalent)
• Minimum of three years of working experience in a shipping company

at least two of those years as an assistant personnel officer

• Proficiency with Microsoft Office suite
• Strong verbal and written communication skills, and good writing style
• Able to prioritize and multi-task
• Attention to detail
• Good interpersonal skills with a customer focus

Additional Desired Qualifications

• Previous sailing experience
• Experience in a multinational company

Job Demands and/or Physical Requirements

• Availability via a mobile phoneoutside of office hours
• Periodic overtime to meet deadlines or accommodate time zone

differences

Seaspan Corporation is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to age, race, colour, religion, gender, sexual orientation, gender identity, national origin, disability, or protected Veteran status. We thank all applicants in advance. If your application is shortlisted to be included in the interview process, one of our team will be in contact with you.