People Services Data Administrator

RWS; Maharashtra; On-site; INR 500,000 - 750,000; Full time

Job summary

RWS is seeking a People Services Administrator to collaborate with in-country People Services managers across multiple sites, ensuring accurate HR data management, system upkeep, and compliance within the Global Service Delivery Team. You will execute administrative processes while aligning with global and local standards.

You will maintain HR systems, run data extracts, support payroll, conduct data audits, and partner with stakeholders to improve HR services.

Qualifications

• Experience entering, maintaining, and processing HR data accurately.
• Experience preparing and managing high-volume data extracts.
• Experience using HR software, including Microsoft Dynamics 365 HR Solution.
• Proficiency in Microsoft Office and other productivity tools.
• Experience collaborating with stakeholders across regions including North America.
• Skilled in conducting and evaluating background checks with accuracy and discretion.
• Ability to prioritise and manage high-volume workloads.
• Strong written and verbal communication, maintaining professionalism.
• Ability to handle sensitive and confidential information responsibly.
• Proactive and adaptable, able to work independently or in a team.

Responsibilities

• Manages and enhances end-to-end People Services operations in line with global processes, considering local variations.
• Maintains and updates HR systems with timely, precise data input and supports process improvements.
• Conducts audits to uphold data integrity and implements remediation actions.
• Creates and organises personnel documentation in compliance with data protection policies.
• Delivers on SLAs and aligns policies with best practices to support employee experience.
• Collaborates with HR to maintain consistency across HR policies, practices, and workflows.
• Partners with stakeholders to enhance HR services and drive efficiency in processes.
• Prepares data extracts and supports payroll functions for timely processing.
• Proactively assists People Services team with emerging needs and operational demands.
• Works with the People Services Country Manager to align solutions with HR objectives.

Job description

The People Services Administrator collaborates with in-country People Services managers across multiple RWS sites globally, ensuring efficient HR data management and compliance as part of the Human Resources Global Service Delivery Team . This role is responsible for executing and refining administrative processes within the company’s HR system, maintaining data integrity, consistency, and alignment with global and local standards.

About RWS HR

Our business is nothing without our people. As part of our global Human Resources team, you will be supporting over 8,000 people, across 100 legal entities in 43 different countries. We have a vibrant and nurturing culture where everyone can learn, grow, and thrive. We also love ideas and exploring new ways of doing things, united by our love of language.

Key Responsibilities

Job Overview

• Manages and enhances end-to-end People Services operations in accordance with global processes, with consideration for local variations, ensuring data accuracy, professionalism, and efficiency.
• Maintains and updates HR systems, ensuring timely and precise data input while supporting process improvements.
• Conducts audits to uphold data integrity, proactively addressing discrepancies and implementing necessary remediation actions.
• Creates and organizes personnel documentation, ensuring compliance with data protection policies and evolving regulatory requirements.
• Delivers on Service Level Agreements (SLAs) and aligns policies with best practices to support a positive employee experience.
• Collaborates with HR team members to maintain consistency across HR policies, practices, and workflows.
• Partners with stakeholders to enhance HR services, fostering innovation and efficiency in operational processes.
• Prepares data extracts and supports payroll functions, facilitating timely and accurate processing.
• Proactively assists People Services team, addressing emerging needs and operational demands.
• Works closely with the People Services Country Manager to resolve challenges and align solutions with strategic HR objectives.

Skills & Experience

• Relevant experience in entering, maintaining, and processing accurate data within business IT applications.
• Expertise in preparing and managing high-volume data extracts.
• Experience using HR software, including Microsoft Dynamics 365 HR Solution (preferred).
• Proficiency in Microsoft Office and other productivity tools.
• Experience collaborating with stakeholders across diverse regions, including North America.
• Skilled in conducting and evaluating background checks with accuracy and discretion.
• Ability to prioritize and manage h igh-volume workloads efficiently.
• Strong written and verbal communication skills, ensuring professionalism across all interactions.
• Ability to handle sensitive and confidential information responsibly.
• Proactive and adaptable, thriving in both independent and collaborative work environments.
• Effective time-management and organizational skills, ensuring efficiency in task execution.
• Ownership and accountability, consistently seeing tasks through to completion.
• A college degree or equivalent professional experience is beneficial.

Life at RWS -

If you like the idea of working with smart people who are passionate about growing the value of ideas, data and content by making sure organizations are understood , then you’ll love life at RWS.
Our purpose is to unlock global understanding. This means our work fundamentally recognizes the value of every language and culture. So, we celebrate difference, we are inclusive and believe that diversity makes us strong. We want every employee to grow as an individual and excel in their career.
In return, we expect all our people to live by the values that unite us: to partner, putting client’s fist and winning together, to pioneer, innovating fearlessly and leading with vision and courage, to progress, aiming high and growing through actions and to deliver, owning the outcome and building trust with our colleagues and clients.
RWS embraces DEI and promotes equal opportunity, we are an Equal Opportunity Employer and prohibit discrimination and harassment of any kind. RWS is committed to the principle of equal employment opportunity for all employees and to providing employees with a work environment free of discrimination and harassment. All employment decisions at RWS are based on business needs, job requirements and individual qualifications, without regard to race, religion, nationality, ethnicity, sex, age, disability, or sexual orientation. RWS will not tolerate discrimination based on any of these characteristics.

RWS Values

Get the 3Ps right – Partner, Pioneer, Progress – and we´ll Deliver together as RWS