Payroll Specialist- EMEA

Innova Solutions; Pune District; Hybrid; INR 450,000 - 650,000; Full time

Job summary

Innova Solutions in Pune is seeking a Payroll Specialist to manage end-to-end payroll for multiple legal entities across the EMEA region, with a focus on accuracy and compliance. You will collaborate with HR, vendors, and auditors, handling data changes, mid-month and monthly payroll runs, and journal postings.

The role requires 3–5 years of payroll experience, strong Excel skills, and excellent communication and customer service abilities.

Qualifications

• Bachelor's Degree graduate.
• 3–5 years of working knowledge of end-to-end payroll and best practices, preferably finance/accounting graduate.
• Strong interpersonal (verbal and written) communication skills.
• Strong Advanced Excel skills required.

Responsibilities

• Serves as payroll focal point for payroll-related matters and liaises with HR partners, third-party vendors, and government registrations.
• Provide excellent customer service to employees attending to payroll queries and concerns.
• Manually prepare and validate employee data (new hires, changes) and submit payroll via templates to vendor.
• Review and approve mid-month, semi-monthly and monthly payroll per frequency.
• Coordinate funding requirements and pay net salary; remit tax and statutory benefits to government or third-party provider.
• Prepare journal entries related to payroll and ensure timely recording.
• Ensure payroll controls are executed on schedule and liaise with internal/external auditors.
• Manage end-to-end off-cycle and special payroll processing.
• Ensure accurate year-end processing and support payroll/audit engagements.
• Support statutory filing and payment related to payroll taxes and social insurances.
• Maintain/process documentation (maps, job aids) and safeguard payroll records.
• Assist in acquisition (PMI) transitions and implementation.

Skills

Advanced Excel

Communication skills

Customer service

Agentic AI

Education

Bachelor's Degree

Job description

Role & responsibilities

Payroll Specialist

Responsible for processing, validation, and produce accurate pay to employees in accordance to the instructions and adjustments provided by HR. The payroll specialist should maintain accurate records and data, and ensure that payroll deductions and reporting comply with the local requirements in country. Work closely with Payroll Manager, Payroll Deputy and third party vendor to prioritize business and information needs.

Reports to a Finance Operation Team Lead and is responsible for the accurate and timely processing, validation and pay of employees for multiple legal entities located in various countries within the EMEA Region per the instructions and adjustments provided by HRES counterpart and per the requirements of law.

What will your job look like?

1. Serves as counties/entities payroll focal point for payroll related matters and liaise/collaborate with HR partners, third party vendors, government registrations and the like.
2. Provide excellent customer service to employees attending to their payroll queries and concerns.
3. Manually convert and prepare employee data (new hire, changes, etc.), validate and submit mid-month, semimonthly and monthly via the agreed template/form/interface payroll instructions to the payroll vendor per the timeline agreed in the payroll calendar.
4. Conducts comprehensive review and approve mid-month, semi-monthly and monthly payroll per the defined payroll frequency.
5. Coordinate funding requirements and pay net salary, remit tax and statutory benefit (s) to the government agency and/or thru a third-party provider.
6. Prepare journal entry (s) related to payroll and record timely and accurately.
7. Ensure timely execution of payroll process controls (SOC and SOX) and liaise with internal and external control counterpart and/or auditor.
8. Manage end to end off-cycle and special payroll processing.
9. Ensure accurate and timely execution of year-end processing.
10. Administer and/or support audit engagement.
11. Administer and/or support payroll/audit related service engagement (s) needs and invoices.
12. Support statutory filing and payment related to payroll tax, social insurance, provident fund, and the like, as appropriate.
13. stablish and update, as necessary, process documentation (e.g., process maps, job aids and the like).
14. Maintain and safekeep payroll relevant documents in accordance with law.
15. Initiate and support process-related automation and improvement initiatives.
16. Assist in new acquisition (PMI) transition and implementation.
17. Good communication and resolve the employee queries
18. Familiar with Payroll concept and accounting.

• Bachelor's Degree Graduate.
• 3 to 5 years of working knowledge of e2e payroll and best practices, preferably finance and accounting graduate.
• Strong interpersonal (verbal and written) communication skills.
• Strong Advanced Excel experienced must
• Strong organizational, time management and prioritization abilities.
• Strong customer service capabilities.
• Agentic AI is preferable

Location: Pune Hybrid

Shift: 9:30 am to 6:30 PM

Considered 9 hours for a day and 45 hours for a week

2 rounds of I/V