PA / Administrator (Maternity Cover)

University of York; Imphal West District; On-site; INR 4,093,000 - 5,884,000; Full time

Benefits offered by this job

Flexible working patterns

Family friendly initiatives

Diversity & inclusion commitment

Job summary

The University of York is seeking an experienced PA/Administrator to support the Head of the School of Architecture. The role operates across the School and ACT/YSA Admin Team, with diary and inbox management, time-sensitive deadlines, and event support.

Based on Campus East, some remote options may be available and occasional out-of-hours work could be required. You will bring substantial PA experience at executive level, strong discretion, and the ability to work with diverse stakeholders,

Qualifications

• Level 2 qualification including Maths and English (or equivalent).
• Experience in a varied and high-pressure PA/Administrator role supporting senior management.
• Experience of servicing committees and meetings and minuting actions.
• Experience of creating and publishing internal communications to a professional standard.
• Experience in providing excellent customer service across stakeholders and functions.
• Experience of HR / casual worker administration.
• Experience working in a team providing services including events.
• Experience using digital technologies including Google applications and/or Microsoft Office.

Responsibilities

• Provide PA support to the Head of the School of Architecture.
• Manage diary and inbox, prioritise and organise meetings.
• Support HR and casual staffing admin and ad-hoc projects (e.g., YSA Events).
• Contribute to ACT/YSA Admin Team activities and cross-team cooperation.

Skills

PA/Administrator experience

Diary management

Inbox management

Committee servicing

HR & casual staffing admin

Event support

Digital communications

Google/Microsoft Office

Education

Level 2 qualification including Maths and English

Job description

Role Description

Schools

The York School of Architecture blends interdisciplinary teaching with research that explores the possibilities of responsible design. Embracing York’s rich architectural heritage we encourage our students to become culturally-informed, creative and sustainable design professionals.

The School of Arts & Creative Technologies aims to lead nationally and internationally in teaching, research and external engagement across a range of artistic and technological domains including music, theatre, film, television, games and immersive-interactive experiences.

The University of York offers flexible working patterns and a number of family friendly initiatives. Both Schools are proud to foster a supportive culture that helps staff and students contribute fully, flourish and excel, to reach their full potential. We embrace equality, diversity and inclusion in all our activities.

Role

An exciting opportunity for an experienced PA/Administrator supporting the Head of the School of Architecture, working across the activities of the School. Reporting to the ACT & YSA Administration Manager, you will have substantial experience of providing PA support at executive level, including diary and inbox management, managing sensitive, time-critical and often conflicting deadlines, and administering executive-level meetings. The role requires flexibility, commitment, discretion and attention to detail. You will contribute to the work of the ACT/YSA Admin Team, primarily in the areas of HR and Casual Staffing, with ad-hoc project support as required, for example on YSA Events. The role is based on Campus East, with some opportunities for remote working, subject to business needs. Occasional out of hours working may be required.

Skills, Experience & Qualifications Needed

• Level 2 qualification including Maths and English. (Qualifications at this level include five GCSEs at grade A*-C/ grade 4-9. Please view the full list.) We also welcome applicants with equivalent non-UK qualifications or equivalent professional experience.
• Experience of working in a varied and high-pressure PA/Administrator role supporting senior management, effectively balancing competing priorities including the professional management of senior colleagues’ in-boxes and diaries.
• Experience of servicing committees and meetings - preparing documentation, circulating of agendas, minuting of actions and completion of action logs.
• Experience of creating and publishing internal to a professional standard and using appropriate software.
• Experience of providing an excellent standard of customer service across a range of stakeholders and functions.
• Experience of human resources / casual worker administration.
• Experience of working effectively within a team offering a range of services within a customer focused environment, including public-facing activities and events.
• Understanding of digital communications, including experience of communicating effectively via a range of channels and with a variety of audiences, including websites and social media.
• Experience of using digital technologies including Google applications and/or Microsoft Office.

Interviews:

W/c 26 October 2026

The University strives to be diverse and inclusive – a place where we can ALL be ourselves.

We particularly encourage applications from people who identify as Black, Asian or from a Minority Ethnic background, who are underrepresented at the University.

We offer family friendly, flexible working arrangements, with forums and inclusive facilities to support our staff. #EqualityatYork

As a Disability Confident employer, we will ensure that a fair and proportionate number of disabled applicants that meet the minimum (essential) criteria for each position will be offered an interview. Read more about the University of York’s commitments under the Disability Confident scheme.